Staff Demographics

This category captures information about staff demographic record and contains identifying information as published in the Staffs resource. The Staff Demographics category includes the following data views and resources:

Staff Demographics

This view captures the core demographic record for teachers and staff. For each staff member in the district in the current year, the layout provides the School Name, Teacher Number (PowerSchool ID), Staff Name, Gender, and PIC (Staff member's Personnel Identification Code).

Each staff member must first have an assigned Unique Person Identifier (Unique ID) in order for the staff record to be published; if needed, use the Request button to initiate the assignment of any missing Unique ID's. In turn, the publishing of all other staff-related Ed-Fi data is dependent on the successful publishing of the staff record; as needed, use the Publishing Errors data view to identify and resolve any issues.

staffs

This resource represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. This resource is required for all Staff and Teachers.

Primary PowerSchool Source Data

[Users]
[USERSCOREFIELDS]
[S_NM_USR_X]

Selection Criteria

Records are published if the following criteria are met:

The staff's SSN must be populated in PowerSchool.
The staff member must not be excluded from state reporting.
The school must note be excluded from state reporting.
The staff member has at least one school enrollment with an entry date that falls on or within the date range defined by the first day and the last day for the year of the Term selected in PowerSchool.

Note: Records will now NOT publish in the following scenarios:

The staff is inactive and the staff exit date is blank.
The staff exited prior to the start of the current reporting year.

Resource Output

A single Staff record is published for each staff member and teacher in the district based on the year for the Term selected in the PowerSchool UI.
Additional Staff elements and complex types are included in the output based on availability of the data within PowerSchool.
The Staff resource is not dependent on prior publishing of any Ed-Fi resources.

Note: After a Staff record is uploaded, it cannot be modified until a StaffEducationOrganizationAssignmentAssociations (Staff Assignment) record in Staff Associations has also been uploaded for the same staff member. This establishes a relationship between the school, the associated LEA, and the staff member. The LEA then has permission to modify the previously uploaded Staff record.

LEAs and Schools may upload (publish) data to the Ed-Fi ODS in real time or on-demand ("Run Now" button).

Note: Click Export to export the data collection results to an Excel spreadsheet.

Data Element	Description	Data Type	Stored in [Table]Field	Req'd
staffReference
/staffUniqueId	The staff's SSN.	String	[Users]SSN	R
firstName	A name given to an individual at birth, baptism, during another naming ceremony, or through legal change. The updated logic pulls a staff’s legal first name if it is available. If the legal name is not available, then the preferred name is pulled.	String	[USERSCOREFIELDS]PSCore_Legal_First_Name [Users]First_Name	R
middleName	A secondary name given to an individual at birth, baptism, or during another naming ceremony. The updated logic pulls a staff’s legal middle name if it is available. If the legal name is not available, then the preferred name is pulled.	String	[USERSCOREFIELDS]PSCore_Legal_Middle_Name [Users]Middle_Name	C
lastSurname	The name borne in common by members of a family. The updated logic pulls a staff’s legal last name if it is available. If the legal name is not available, then the preferred name is pulled.	String	[USERSCOREFIELDS]PSCore_Legal_Last_Name [Users]Last_Name	R
sexDescriptor	A person's gender, for example, Male or Female. Sex descriptor set	String	[USERSCOREFIELDS]PSCore_Legal_Gender [USERSCOREFIELDS]Gender	R
birthDate	The month, day, and year on which an individual was born.	Datetime	[USERSCOREFIELDS]dob	R
highestHigherEducationInstitutionDescriptor	The institution or location where the level of education was obtained. Level Of Education Institution Descriptor Set	String	[S_NM_USR_X]HighestDegreeInstitution	C
hispanicLatinoEthnicity	An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. The term, "Spanish origin," can be used in addition to "Hispanic or Latino."	Boolean	[Users]fedEthnicity	R
identificationCodes
/staffIdentificationSystemDescriptor	A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to a staff member.	String	Published as SSN	R
/identificationCode	The staff's SSN.	String	[Users]SSN	R
staffRace
/raceDescriptor	The general racial category which most clearly reflects the individual's recognition of his or her community or with which the individual most identifies. Race Type Descriptor Set	String	[TEACHERRACE]Racecd	R
staffElectronicMail
/electronicMailTypeDescriptor	The type of email listed for an individual or organization, for example, Home/Personal, Work, etc.	Type	Published as Work	R
/electronicMailAddress	The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the individual or organization belongs.	String	[Users]Email_Addr	R
tribalAffiliation A reference to the staff's tribe.
/tribalAffiliationDescriptor	An American Indian tribe with which the staff member is affiliated. Tribal Affiliation Descriptor Set	String	[S_NM_USR_X]Tribe	C
visa
/visaDescriptor	The staff's visa. Visa Type Descriptor Set	String	[S_NM_USR_X]EmplymntVer	C
staffLanguage
/languageDescriptor	The staff's home language. Language Descriptor Set	String	[S_NM_USR_X]HomeLangCode	R
languageuse
/languageUseDescriptor	The type of use of the published language. Language Use Type Descriptor Set	String	Always published as Home Language	R