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Defining Enrollment Information

Data Element

Additional Information

[Table]Field Name

Used in these Reports

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]SectionNumber

Course

Course Instructor

Student Course Enrollment

Enroll Date

Enter the date the student started attending the class.

[CC]DateEnrolled

Course

Course Instructor

Student Course Enrollment

Exit Date

Enter the date the student no longer attended the class. This must be the first day of non-enrollment.

[CC]DateLeft

Course

Course Instructor

Student Course Enrollment

Editing Current/Previous Enrollments

Transfer Information

Note: Enrollments are created during the End-of-Year process and at the following locations:

Start Page > Special Functions > Enroll New Student

Start Page > Student Selection > Functions > Re-Enroll in School

Entry Date

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

Assessment Fact

Programs Fact

Programs Qualification

School Enrollment

Special Education Events

Special Education Services Fact

Special Education Student & Special Education Snapshot

Student

Student Daily Attendance

Student Infraction

Student Infraction Response

Student Summary Attendance

Entry Code

Choose the entry code for the school enrollment from the pop-up menu.

See the STARS Volume 2 document for more information.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

School Enrollment

Exit Date

Enter the exit date for the school enrollment.

Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend.

[Students]ExitDate

[ReEnrollments]ExitDate

Assessment Fact

Programs Fact

Programs Qualification

School Enrollment

Special Education Events

Special Education Services Fact

Special Education Student & Special Education Snapshot

Student

Student Daily Attendance

Student Infraction

Student Infraction Response

Student Summary Attendance

Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

See the STARS Volume 2 document for more information.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

Required Setup

Full-Time Equivalency

Choose the full-time equivalency for the school enrollment from the pop-up menu.

[Students]FTEID

[ReEnrollments]FTEID

Required Setup

Grade Level

Choose the grade level for the school enrollment from the pop-up menu.

Note: The Programs Fact extract uses this field when auto-generating 3Y or 4Y Programs Fact records.

[Students]Grade_Level

[ReEnrollments]Grade_Level

Programs Fact

Student

Special Education Caseload Manager Data Validation

Residence Status Code

Choose the residence status code from the pop-up menu.

Note: This field is required for charter school only.

[S_NM_STU_X]ResidentStatusCode

School Enrollment

Enroll Change Code

Choose the enroll change code from the pop-up menu.

[S_NM_STU_X]EnrollChangeCode

School Enrollment

OS Indicator

Check the box if this is an OS (Out of School Youth) student.

Note: An OS student is defined as a student that is served by Title I Part D, Title I Part A, Neglected, Title I Part C, Migrant Education, or McKinney Vento Homeless but is not in school or an off-site program will be reported in STARS. They will have the code OS in field 10 - “CURRENT GRADE LEVEL”.

[S_NM_STU_X]OSGrade_TF

[S_NM_REN_X]OSGrade_TF

Student

Dental Examination Verification Waiver

Enter the Dental Examination Verification Waiver.

  • Blank (default)

  • EXAM - Exam Received

  • WAIVER - Signed Waiver

[S_NM_STU_X]DentalExamWaiver

Assessment Fact

Programs Fact

Language Spoken in Home or Native Language

Select the primary language spoken in the home of the student from the drop-down list.

See the Appendix for valid values.

[S_NM_REN_X]LangSpokenInHome

Student

Student Snapshot

Primary Other Language Proficiency

Select the other language that the student is proficient in.

[S_NM_REN_X]OthLangProf

Student

Student Snapshot

Secondary Other Language Proficiency

Select the Secondary Other Language Proficiency of the student.

S_NM_REN_X]OthLangProf2

Student

Student Snapshot

Tertiary Other Language Proficiency

Select the Tertiary Other Language Proficiency of the student.

S_NM_REN_X]OthLangProf3

Student

Student Snapshot

Graduation Indicator Override

This will be an override field. If this is checked, the system will override the calculation logic.

[S_NM_REN_X]GradInd

Student

Post-Secondary Signed Plan Date

Enter the Post-Secondary Signed Plan Date.

Applies to 9th-12th graders only.

[S_NM_REN_X]PSSignPlanDate

Student

Home Schooled & Taking Class(es) in the District

Select the checkbox to indicate that the student is home schooled and also attends one or more classes in the district. 

[S_NM_STU_X]HomeSchooledClasses

[S_NM_REN_X]HomeSchooledClasses

Student

Student Snapshot

Economic Disadvantaged Status Code

Select a code to indicate the disadvantaged status of the student.

Valid values:

  • 1 - SNAP Direct Cert as identified in the direct certification report and certified by the district - FREE.

  • 2 - Other Direct Cert Eligible (Homeless, FDPIR, Foster, Migrant, and Head Start) - FREE.

  • 3 - Family members of SNAP identified students that were not found in the Direct Certification report - REDUCED.

  • 4 - Medicaid Direct CERT as identified in the direct certification report and certified by the district - REDUCED.

  • 5 Medicaid Direct Cert - FREE.

Student

Student Snapshot

Dwelling Arrangement Code

Select the appropriate code from the drop-down list.

[S_NM_REN_X]DwellingArrangementCode

Student

Student Snapshot

Unaccompanied Youth Indicator

Select the appropriate value from the drop-down list.

[S_NM_REN_X]UnaccYouth25

Student

Student Snapshot

K5P Student Indicator

Enter the K5P Student Indicator.

Valid values:

  • Blank

  • Yes

  • No

[S_NM_STU_X]K5P

[S_NM_REN_X]K5P

Student

Student Snapshot

Digital Equity > Edit Current Enrollment

Primary Device Type

Select the device the child uses most often to complete learning activities away from school? (This can be a school-provided device or another device, whichever the student is most often using to complete their schoolwork.

Valid Values:

  • Blank (default)

  • (01) Chromebook

  • (02) Desktop Computer

  • (03) Laptop Computer

  • (04) Tablet – Apple

  • (05) Tablet – Windows

  • (06) Tablet – Android

  • (07) Tablet – None of Above

  • (08) Smartphone

  • (09) None of the Above

  • (10) No Device

S_STU_X.DeviceType

N/A

Primary Device Access

Is the primary learning device (identified in field 6) shared with anyone else in the household?

Valid Values:

    • Blank (Default)

    • (01) Personal Dedicated - The device is personal and not shared

    • (02) Personal Shared - The device personal but shared

    • (03) School Dedicated - The device is issued and not shared

    • (04) School Shared - The device is issued and shared

S_STU_X.DeviceAccess

N/A

Internet Access in Residence

Is there Internet Access in Residence?

Valid Values:

    • Blank (Default)

    • (Y) Yes

    • (N) No

S_STU_X.InternetInResidence

N/A

Barrier to internet Access

Select the relevant value from the drop-down list.

Valid values:

  • Blank (default)

  • 01 (Not Affordable)

  • 02 (Not Available)

  • 03 (Not Desired)

  • 04 (Other)

S_STU_X.BarrierIntAccess

N/A

Internet Access Type

Select the internet access type.

Valid Values:

    • Blank (Default)

    • (01) Fiber

    • (02) Cable

    • (03) DSL

    • (04) Microwave

    • (05) Satellite

    • (06) Dial-up

    • (07) Person Hotspot

    • (08) School Provided Hotspot

    • (09) Unknown

    • (10) None

S_STU_X.InternetAccess

N/A

Internet Performance

Select the quality of internet performance.

Valid Values:

    • Blank (Default)

    • (01) Yes, reliable with no issues

    • (02) Yes, but not consistent

    • (03) No, service is unreliable

S_STU_X.InternetPerformance

N/A

Digital Equity> Edit Previous Enrollment

Primary Device Type

Select the device the child uses most often to complete learning activities away from school? (This can be a school-provided device or another device, whichever the student is most often using to complete their schoolwork.

Valid Values:

  • Blank (default)

  • (01) Chromebook

  • (02) Desktop Computer

  • (03) Laptop Computer

  • (04) Tablet – Apple

  • (05) Tablet – Windows

  • (06) Tablet – Android

  • (07) Tablet – None of Above

  • (08) Smartphone

  • (09) None of the Above

  • (10) No Device

S_REN_X.DeviceType

N/A

Primary Device Access

Is the primary learning device (identified in field 6) shared with anyone else in the household?

Valid Values:

    • Blank (Default)

    • (01) Personal Dedicated - The device is personal and not shared

    • (02) Personal Shared - The device personal but shared

    • (03) School Dedicated - The device is issued and not shared

    • (04) School Shared - The device is issued and shared

S_REN_X.DeviceAccess

N/A

Internet Access in Residence

Is there Internet Access in Residence?

Valid Values:

    • Blank (Default)

    • (Y) Yes

    • (N) No

S_REN_X.InternetInResidence

N/A

Barrier to internet Access

Select the relevant value from the drop-down list.

Valid values:

  • Blank (default)

  • 01 (Not Affordable)

  • 02 (Not Available)

  • 03 (Not Desired)

  • 04 (Other)

S_STU_X.BarrierIntAccess

N/A

Internet Access Type

Select the internet access type.

Valid Values:

    • Blank (Default)

    • (01) Fiber

    • (02) Cable

    • (03) DSL

    • (04) Microwave

    • (05) Satellite

    • (06) Dial-up

    • (07) Person Hotspot

    • (08) School Provided Hotspot

    • (09) Unknown

    • (10) None

S_REN_X.InternetAccess

N/A

Internet Performance

Select the quality of internet performance.

Valid Values:

    • Blank (Default)

    • (01) Yes, reliable with no issues

    • (02) Yes, but not consistent

    • (03) No, service is unreliable

S_REN_X.InternetPerformance

N/A

Most Recent IEP Date

This is the most recent annual IEP date.

[S_NM_REN_X]LastIEPDate

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Most recent special education service evaluation date

This is the triennial evaluation date.

[S_NM_REN_X]SpEdEvalDate

Special Education Student

Special Education Snapshot

Special Education Caseload Manager Data Validation

Percentage of special education received

Select the value representing the percentage of the day that the student receives special education.

Valid values:

1 - Less than 10% of the day.

2 - 11% to 49% of the day

3 - 50 % of the day or more, but not a full day

4 - Up to a full day

[S_NM_REN_X]SpEdPercentage

Student

Student Snapshot

Special Education Caseload Manager Data Validation

Economic Disadvantaged Status Code

Select a code to indicate the disadvantaged status of the student.

Valid values:

  • 1 - SNAP Direct Cert as identified in the direct certification report and certified by the district - FREE.

  • 2 - Other Direct Cert Eligible (Homeless, FDPIR, Foster, Migrant, and Head Start) - FREE.

  • 3 - Family members of SNAP identified students that were not found in the Direct Certification report - REDUCED.

  • 4 - Medicaid Direct CERT as identified in the direct certification report and certified by the district - REDUCED.

  • 5 Medicaid Direct Cert - FREE.

Student

Student Snapshot

Dwelling Arrangement Code

Choose the appropriate code from the pop-up menu.

[S_NM_REN_X]DwellingArrangementCode

Student

Student Snapshot

Unaccompanied Youth Indicator

Choose the appropriate code from the pop-up menu.

[S_NM_REN_X]UnaccYouth25

Student

Student Snapshot

Bilingual Education Program (BEP)

Participating in Bilingual Education Program Model

Choose the appropriate value from the pop-up menu.

[S_NM_STU_X]BEPModel

Programs Fact (BEP Record Generation)

Participation hours in State approved Bilingual Education

Select the number of hours the student has participated in State approved Bilingual Education.

[S_NM_STU_X]BilingualEducation

Programs Fact (BEP Record Generation)

This student is an immigrant

Select Yes or No from the drop-down list.

[S_NM_REN_X]Immigrant_YN

Student

Student Snapshot

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