Defining Enrollment Information
Data Element | Additional Information | [Table]Field Name | Used in these Reports |
Course | Information about the class of enrollment. Format: COURSENAME (COURSENUMBER.SECTIONNUMBER) | [Courses]Course_Name [CC]Course_Number [Sections]SectionNumber | Course Course Instructor Student Course Enrollment |
Enroll Date | Enter the date the student started attending the class. | [CC]DateEnrolled | Course Course Instructor Student Course Enrollment |
Exit Date | Enter the date the student no longer attended the class. This must be the first day of non-enrollment. | [CC]DateLeft | Course Course Instructor Student Course Enrollment |
Editing Current/Previous EnrollmentsTransfer Information Note: Enrollments are created during the End-of-Year process and at the following locations: Start Page > Special Functions > Enroll New Student Start Page > Student Selection > Functions > Re-Enroll in School | |||
Entry Date | Enter the entry date for the school enrollment. Note: The date is the first day of school enrollment. | [Students]EntryDate [ReEnrollments]EntryDate | Assessment Fact Programs Fact Programs Qualification School Enrollment Special Education Events Special Education Services Fact Special Education Student & Special Education Snapshot Student Student Daily Attendance Student Infraction Student Infraction Response Student Summary Attendance |
Entry Code | Choose the entry code for the school enrollment from the pop-up menu. See the STARS Volume 2 document for more information. Note: You must choose an entry code for all school enrollments. | [Students]EntryCode [ReEnrollments]EntryCode | School Enrollment |
Exit Date | Enter the exit date for the school enrollment. Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend. | [Students]ExitDate [ReEnrollments]ExitDate | Assessment Fact Programs Fact Programs Qualification School Enrollment Special Education Events Special Education Services Fact Special Education Student & Special Education Snapshot Student Student Daily Attendance Student Infraction Student Infraction Response Student Summary Attendance |
Exit Code | Choose the exit code for the school enrollment from the pop-up menu. See the STARS Volume 2 document for more information. Note: You must choose an exit code for school enrollments where the exit date is in the past. | [Students]ExitCode [ReEnrollments]ExitCode | Required Setup |
Full-Time Equivalency | Choose the full-time equivalency for the school enrollment from the pop-up menu. | [Students]FTEID [ReEnrollments]FTEID | Required Setup |
Grade Level | Choose the grade level for the school enrollment from the pop-up menu. Note: The Programs Fact extract uses this field when auto-generating 3Y or 4Y Programs Fact records. | [Students]Grade_Level [ReEnrollments]Grade_Level | Programs Fact Student Special Education Caseload Manager Data Validation |
Residence Status Code | Choose the residence status code from the pop-up menu. Note: This field is required for charter school only. | [S_NM_STU_X]ResidentStatusCode | School Enrollment |
Enroll Change Code | Choose the enroll change code from the pop-up menu. | [S_NM_STU_X]EnrollChangeCode | School Enrollment |
OS Indicator | Check the box if this is an OS (Out of School Youth) student. Note: An OS student is defined as a student that is served by Title I Part D, Title I Part A, Neglected, Title I Part C, Migrant Education, or McKinney Vento Homeless but is not in school or an off-site program will be reported in STARS. They will have the code OS in field 10 - “CURRENT GRADE LEVEL”. | [S_NM_STU_X]OSGrade_TF [S_NM_REN_X]OSGrade_TF | Student |
Dental Examination Verification Waiver | Enter the Dental Examination Verification Waiver.
| [S_NM_STU_X]DentalExamWaiver | Assessment Fact Programs Fact |
Language Spoken in Home or Native Language | Select the primary language spoken in the home of the student from the drop-down list. See the Appendix for valid values. | [S_NM_REN_X]LangSpokenInHome | Student Student Snapshot |
Primary Other Language Proficiency | Select the other language that the student is proficient in. | [S_NM_REN_X]OthLangProf | Student Student Snapshot |
Secondary Other Language Proficiency | Select the Secondary Other Language Proficiency of the student. | S_NM_REN_X]OthLangProf2 | Student Student Snapshot |
Tertiary Other Language Proficiency | Select the Tertiary Other Language Proficiency of the student. | S_NM_REN_X]OthLangProf3 | Student Student Snapshot |
Graduation Indicator Override | This will be an override field. If this is checked, the system will override the calculation logic. | [S_NM_REN_X]GradInd | Student |
Post-Secondary Signed Plan Date | Enter the Post-Secondary Signed Plan Date. Applies to 9th-12th graders only. | [S_NM_REN_X]PSSignPlanDate | Student |
Home Schooled & Taking Class(es) in the District | Select the checkbox to indicate that the student is home schooled and also attends one or more classes in the district. | [S_NM_STU_X]HomeSchooledClasses [S_NM_REN_X]HomeSchooledClasses | Student Student Snapshot |
Economic Disadvantaged Status Code | Select a code to indicate the disadvantaged status of the student. Valid values:
| Student Student Snapshot | |
Dwelling Arrangement Code | Select the appropriate code from the drop-down list. | [S_NM_REN_X]DwellingArrangementCode | Student Student Snapshot |
Unaccompanied Youth Indicator | Select the appropriate value from the drop-down list. | [S_NM_REN_X]UnaccYouth25 | Student Student Snapshot |
K5P Student Indicator | Enter the K5P Student Indicator. Valid values:
| [S_NM_STU_X]K5P [S_NM_REN_X]K5P | Student Student Snapshot |
Digital Equity > Edit Current Enrollment | |||
Primary Device Type | Select the device the child uses most often to complete learning activities away from school? (This can be a school-provided device or another device, whichever the student is most often using to complete their schoolwork. Valid Values:
| S_STU_X.DeviceType | N/A |
Primary Device Access | Is the primary learning device (identified in field 6) shared with anyone else in the household? Valid Values:
| S_STU_X.DeviceAccess | N/A |
Internet Access in Residence | Is there Internet Access in Residence? Valid Values:
| S_STU_X.InternetInResidence | N/A |
Barrier to internet Access | Select the relevant value from the drop-down list. Valid values:
| S_STU_X.BarrierIntAccess | N/A |
Internet Access Type | Select the internet access type. Valid Values:
| S_STU_X.InternetAccess | N/A |
Internet Performance | Select the quality of internet performance. Valid Values:
| S_STU_X.InternetPerformance | N/A |
Digital Equity> Edit Previous Enrollment | |||
Primary Device Type | Select the device the child uses most often to complete learning activities away from school? (This can be a school-provided device or another device, whichever the student is most often using to complete their schoolwork. Valid Values:
| S_REN_X.DeviceType | N/A |
Primary Device Access | Is the primary learning device (identified in field 6) shared with anyone else in the household? Valid Values:
| S_REN_X.DeviceAccess | N/A |
Internet Access in Residence | Is there Internet Access in Residence? Valid Values:
| S_REN_X.InternetInResidence | N/A |
Barrier to internet Access | Select the relevant value from the drop-down list. Valid values:
| S_STU_X.BarrierIntAccess | N/A |
Internet Access Type | Select the internet access type. Valid Values:
| S_REN_X.InternetAccess | N/A |
Internet Performance | Select the quality of internet performance. Valid Values:
| S_REN_X.InternetPerformance | N/A |
Most Recent IEP Date | This is the most recent annual IEP date. | [S_NM_REN_X]LastIEPDate | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Most recent special education service evaluation date | This is the triennial evaluation date. | [S_NM_REN_X]SpEdEvalDate | Special Education Student Special Education Snapshot Special Education Caseload Manager Data Validation |
Percentage of special education received | Select the value representing the percentage of the day that the student receives special education. Valid values: 1 - Less than 10% of the day. 2 - 11% to 49% of the day 3 - 50 % of the day or more, but not a full day 4 - Up to a full day | [S_NM_REN_X]SpEdPercentage | Student Student Snapshot Special Education Caseload Manager Data Validation |
Economic Disadvantaged Status Code | Select a code to indicate the disadvantaged status of the student. Valid values:
| Student Student Snapshot | |
Dwelling Arrangement Code | Choose the appropriate code from the pop-up menu. | [S_NM_REN_X]DwellingArrangementCode | Student Student Snapshot |
Unaccompanied Youth Indicator | Choose the appropriate code from the pop-up menu. | [S_NM_REN_X]UnaccYouth25 | Student Student Snapshot |
Bilingual Education Program (BEP) | |||
Participating in Bilingual Education Program Model | Choose the appropriate value from the pop-up menu. | [S_NM_STU_X]BEPModel | Programs Fact (BEP Record Generation) |
Participation hours in State approved Bilingual Education | Select the number of hours the student has participated in State approved Bilingual Education. | [S_NM_STU_X]BilingualEducation | Programs Fact (BEP Record Generation) |
This student is an immigrant | Select Yes or No from the drop-down list. | [S_NM_REN_X]Immigrant_YN | Student Student Snapshot |