PARCC Registration Submission
Introduction
This report generates the file to be sent to NJ SMART for all students reported for PARCC registration in grades 3-11.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Required Data Setup
- Review the State Reporting Setup and confirm that all required student information has been entered.
- This report only includes students who are active between the reporting start and end date range.
- This report only includes students who are included in NJ Smart Extracts and included in State Reporting.
- Students with an exit date before an entry date will not be included in the report.
- Submit Report.
Report Parameters
Field | Description |
|---|---|
Version | 1.0 |
Output File Name | NJ PARCC Submission |
Category | Student Demographics |
Published Date | 01/7/2015 |
Report Parameters | Check checkbox on the right to save as the defaults |
Schools to Include | Select Current School or All Schools |
Current Selection of Students | Select to report on the selected students or for All students |
Include Only Grades 3 Through 11 | Select Yes or NO |
Report Start Date | Select date from pop-up menu |
Report End Date | Select date from pop-up menu |
Time in School Date | Example: 7/1/2014 * Please see the recommendation from NJ Smart and natural progression |
Include Students with Unassigned SIDS | Select Yes or No |
Include Non Public Students | Select Yes or No |
* Information on Time in School from NJ Smart:
Districts should always be using the July 1st date in the current reporting year. If students were registered in your district before July 1st, they are considered to be attending for a year. If a student was not attending or registered before July 1st, then the student has not been there for a full academic year.
This field does not apply to students in a natural progression (those who are advancing Grade Levels as expected).
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item | Data Element | Description | [Table]FieldName | Field Type | Field Length | Begin / End Position |
Column Criteria | ||||||
1 | Local Identification Number (LID) | A number assigned and maintained by the local school district that is unique for each student in the district and is consistently used by the district across all of its data systems | [Students]Student_Number | Alpha-numeric | 20 | N/A |
2 | State Identification Number (SID) | A unique number assigned and maintained by the New Jersey Department of Education that is unique for each student over time and across districts. | [Students]State_StudentNumber | Numeric | 10 | N/A |
3 | First Name | A name given to an individual at birth, baptism, another naming ceremony, or through legal change. This data element must correspond to the child’s birth certificate or other legal documentation. | [Students]First_Name | Alpha-numeric | 30 | N/A |
4 | Last Name | The name borne in common by members of a family. This data element must correspond to the child’s birth certificate or other legal documentation. | [Students]Last_Name | Alpha-numeric | 50 | N/A |
5 | Date Of Birth | The year, month and day on which an individual was born. This data element must correspond to the child’s birth certificate or other legal documentation. | [Students]DOB | Date | 8 | N/A |
6 | PARCC Retest | Indicates if the student is retaking the English Language Arts (ELA) and/or Math test. Acceptable Values: E = Yes, the student is retaking the ELA test M = Yes, the student is retaking the Math Test B = Yes, the student is retaking BOTH the ELA and Math Tests N = No, this is the first time the student is taking both tests | [S_NJ_STU_X]PARCC_Retest | Alpha | 1 | N/A |
7 | LEP Exempt From Taking LAL | An indication that the student is a Spanish or Non-Spanish speaking LEP student in his/her first year of enrollment in United States schools and is in a language assistance program; and therefore, the student is not required to participate in the language arts literacy test section. Acceptable Values: Y = Yes N = No | [S_NJ_STU_X]PID_LEPExemptLAL_TF | Numeric(1,0) | 1 | N/A |
8 | Time In School Less Than One Year | An indication of how long a student has been enrolled. Any student enrolling in a state assessment accountable (AYP) school for the first time after July 1, up to the test administration date will not have been considered to be enrolled for a full academic year. However, for making decisions related to AYP, a full academic year will begin on July 1 prior to the test administration date. Accepted Values: Y = Yes, student has been enrolled in the state assessment accountable (AYP) school for less than 1 year N = No, student has been enrolled in the state assessment accountable (AYP) school for more than 1 year | [S_NJ_STU_X]SchoolTimeLess1Year_YN | Alpha | 1 | N/A |
9 | Exempt From Passing | Accepted Values: E = Yes, the student is exempt from passing the ELA test M = Yes, the student is exempt from passing the Math Test B = Yes, the student is exempt from passing BOTH the ELA and Math Tests N = No, the student is NOT exempt from passing either of the tests | [S_NJ_STU_X]PARCC_Session_Location_ELA | Alpha | 1 | N/A |
10 | State Assessment Testing Site County | The county code of the student’s State Assessment Testing Site. | [S_NJ_STU_X]PARCC_Testing_Site_County | Numeric | 2 | N/A |
11 | State Assessment Testing Site District | The district code of the student’s State Assessment Testing Site. | [S_NJ_STU_X]PARCC_Testing_Site_District | Numeric | 4 | N/A |
12 | State Assessment Testing Site School | The school code of the student’s State Assessment Testing Site. | [S_NJ_STU_X] PARCC_Testing_Site_School | Numeric | 3 | N/A |
13 | Assessment Session Location ELA | The school code of the student’s State Assessment Testing Site. | [S_NJ_STU_X]PARCC_Session_Location_ELA | Alpha-numeric | 50 | N/A |
14 | Assessment Session Location Math | The description of the room within the building where the Math assessment is administered. | [S_NJ_STU_X]PARCC_Session_Location_Math | Alpha-numeric | 50 | N/A |
15 | Assessment Session Examiner SMID ELA | The unique identifier of the person overseeing the ELA assessment session in the setting (test administrator). | [S_NJ_STU_X]PARCC_Examiner_SMID_ELA | Numeric | 8 | N/A |
16 | Assessment Session Examiner SMID Math | The unique identifier of the person overseeing the Math assessment session in the setting (test administrator). | [S_NJ_STU_X]PARCC_Session_Location_Math | Numeric | 8 | N/A |
17 | ELA Test Code | Code corresponding to the ELA test the student is taking. Acceptable Values: ELA03 = Grade 03 ELA ELA04 = Grade 04 ELA ELA05 = Grade 05 ELA ELA06 = Grade 06 ELA ELA07 = Grade 07 ELA ELA08 = Grade 08 ELA ELA09 = Grade 09 ELA ELA10 = Grade 10 ELA ELA11 = Grade 11 ELA EXELA = LEP Exempt ELANT = Exempt For Any Other Reason | [S_NJ_STU_X]PARCC_ELA_Test_Code | Alpha-numeric | 6 | N/A |
18 | Math Test Code | Code corresponding to the Math test the student is taking. Acceptable Values: MAT03 = Grade 03 Math MAT04 = Grade 04 Math MAT05 = Grade 05 Math MAT06 = Grade 06 Math MAT07 = Grade 07 Math MAT08 = Grade 08 Math ALG01 = Algebra I ALG02 = Algebra II GEO01 = Geometry MATNT = Exempt For Any Reason | [S_NJ_STU_X]PARCC_Math_Test_Code | Alpha-numeric | 5 | N/A |
19 | Test Format | Identifies the format the student will be using to take the test. Acceptable Values: E = Paper Based Testing for ELA M = Paper Based Testing for Math B = Paper Based Testing for both ELA and Math O = Online, Computer Based Testing for both ELA and Math | [S_NJ_STU_X]PARCC_Test_Format | Alpha | 1 | N/A |
20 | English Learner Paper Accommodation | Indication of whether English Language Learner accommodations are needed for a given assessment. This applies only to the paper administration. Acceptable Values: E = Yes, English Learner Accommodation is needed for a ELA test M = Yes, English Learner Accommodation is needed for a Math test B = Yes, English Learner Accommodation is needed for Both ELA and Math tests N = No English learner accommodation is needed | [S_NJ_STU_X]PARCC_ELL_Paper_Accom | Alpha | 1 | N/A |
21 | Sec 504 Paper Accommodation | Indication of whether 504 accommodations are needed for a given assessment. This applies only to the paper administration. Acceptable Values: E = Yes, 504 paper accommodation is needed for a ELA test M = Yes, 504 paper accommodation is needed for a Math test B = Yes, 504 paper accommodation is needed for Both ELA and Math tests N = No 504 paper accommodation is needed | [S_NJ_STU_X]PARCC_Sec504_Paper_Accom | Alpha | 1 | N/A |
22 | IEP Paper Accommodation | Indication of whether Individualized Education Plan (IEP) accommodations are needed for a given assessment. Acceptable Values: E = Yes, IEP paper accommodation is needed for a ELA test M = Yes, IEP paper accommodation is needed for a Math test B = Yes, IEP paper accommodation is needed for Both ELA and Math tests N = No IEP paper accommodation is needed | [S_NJ_STU_X]PARCC_IEP_Paper_Accom | Alpha | 1 | N/A |
23 | Translation Of Math In Paper | Used to assign the form administered for paper testing based on another language other than English. This applies only to the paper administration. Accepted Values: SPA = Spanish N = No | [S_NJ_STU_X]PARCC_Translation_Math_Paper | Alpha | 3 | N/A |
24 | Reader Or Signer For Paper | Indicates whether the paper test is read aloud or signed to the student by the test administrator. This applies only to the paper administration. Acceptable Values: ELA Assessment Only 01= Human Scribe needed for ELA assessment only 02 = Human Signer needed for ELA assessment only 03 = Translator needed for ELA assessment only Math Assessment Only 04 = Human Scribe needed for Math assessment only 05 = Human Signer needed for Math assessment only 06 = Translator needed for Math assessment only Both Assessments 07 = Human Scribe needed for both Math and ELA assessments 08 = Human Signer needed for both Math and ELA assessments 09 = Translator needed for both Math and ELA assessments Does Not Apply for Either Assessment 10 = No | [S_NJ_STU_X]PARCC_Reader_Signer_For_Paper | Alpha | 2 | N/A |
25 | Large Print Paper | Indicates whether a student needs a large print test booklet, which is provided with text increased 150% to an 18-point font. | [S_NJ_STU_X]PARCC_Large_Print_Paper | Alpha | 1 | N/A |
26 | Braille With Tactile Graphics Paper | Indicates whether a student needs a hard copy braille test booklet provided with embedded tactile graphics. | [S_NJ_STU_X]PARCC_Braille_Paper | Alpha | 1 | N/A |