NJ SMART Pre-ID for ASK
Introduction
Use the NJ SMART Pre-ID for ASK report to create an extract file to upload student data for the New Jersey Pre-ID labels for ASK submission to NJ SMART.
Required Data Setup
Before running this report, you should:
- Verify that the current term is correctly set.
- Complete the NJ SMART Pre-ID Submission Data page for each student included in the ASK testing. These fields are located at Start Page > Student Selection > State/Province – New Jersey > PreID ASK/ACCESS tab.
- Review the latest version of the New Jersey Department of Education Pre-ID Submission Student Data Handbook, to confirm that all required student information is entered.
Selection Criteria
Selection criteria determine which database records are used in the report. For the NJ SMART Pre-ID for ASK extract, student enrollment records are selected.
School Selection
The report selects which school records to use based on the following criteria:
- The school must be associated with a student included in the report.
Student Selection
The report selects which student records to use based on the following criteria:
- The student is flagged to be included in NJ SMART submissions using the [S_NJ_STU_X]IncludeInNJSMART_TF flag found on the General tab of the State/Province-NJ page. A value of Yes indicates the student is to be included.
- Students in grade 3-8 are selected, looking first at the NJ SMART grade level (GradeLevelCode) before deferring to Grade Level ([Students]Grade_Level).
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Use | If run at the district level, choose one of the following from the pop-up menu:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Students to Include | The default option is All students. Select this option to begin the report query with all students. Choose “Thee selected #### students only” option to begin the report query with the currently selected students only. |
Processing Options | Choose a time to run the report from the pop-up menu:
|
Specific Date/Time | Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry. Use the pop-up menus to schedule the report to be run at a specific hour and minute. Example: 7/29/2008 @ 10:05 AM. |
Snapshot Date | Enter the date used to extract the student enrollment records. Students are included in the extract if their current enrollment date matches the snapshot date. This field is required. |
Grades (Leave Blank for All) | Optionally, click one or more grade levels to filter the student records included in the extract. If no grade levels are selected, all student enrollment records that match the data selection criteria are included in the extract. |
Include Optional Fields | Select Include Optional Fields to include the sort fields and their column headings in the extract file. You cannot submit the NJ SMART Pre-ID for ASK extract to NJ SMART if it contains the sort fields. Select No Optional Fields to create the NJ SMART Pre-ID for ASK extract file to be submitted to NJ SMART. This file will not contain the sort fields. |
Examiner SMID Day 1 - 5 | Enter the SMID identification number of the staff member who will be the ASK administrator for all students taking the test on Day 1 – 5 of the testing window. If no values are entered on the report page, the values found at the student level are extracted. |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item # or Position | Data Element | Description | [Table]FieldName | Field Type | Field Length | Begin / End Position |
1 | Local Identification Number | This field contains the identification number used by the district to identify the student. This field is blank if the district uses the SSID to identify the student. This field value is extracted from the NJS PreID tab, Start Page >Student Selection > State / Province – NJ > NJS PreID. | [Students]Student_Number | Alpha numeric | 20 | 1–20 |
2 | State ID Number (SSID) | This field contains the state-assigned ID for this student. This field value is extracted from the NJS SID tab, Student Selection > State/Province – NJ > NJS SID. | [Students]State_StudentNumber | Numeric | 10 | 21–30 |
3 | First Name | This field contains the student’s first name. This field value is extracted from the Demographics page, Student Selection > Demographics. | [Students]First_Name | Alpha-numeric | 30 | 31–60 |
4 | Last Name | This field contains the student’s last name. This field value is extracted from the Demographics page, Student Selection > Demographics. | [Students]Last_Name | Alpha-numeric | 30 | 61–90 |
5 | Date of Birth | This field contains the student’s date of birth. This field value is extracted from the NJS SID tab, Student Selection > State/Province – New Jersey > NJS SID. Format: MM/DD/YYYY | [Students]DOB | Alpha-numeric | 10 | 91–100 |
7 | Section 504 | A value of 1 identifies this student as a Section 504 participant. A student identified as Section 504 may receive test accommodations. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. | [S_NJ_STU_X]PID_504_TF | Alpha-numeric | 1 | 101 |
8 | SE/504 Setting Accommodations | If the student is a Section 504 participant, a value of 1 in this field indicates that this student requires setting accommodations. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. | [S_NJ_STU_X]PID_Accommodations_A_TF | Alpha-numeric | 1 | 102 |
9 | SE/504 Scheduling Accommodations | If the student is a Section 504 participant, a value of 1 in this field indicates that this student requires scheduling accommodations. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. | [S_NJ_STU_X]PID_Accommodations_B_TF | Alpha-numeric | 1 | 103 |
10 | SE/504 Test Materials Accommodations | If the student is a Section 504 participant, a value of 1 in this field indicates that this student requires test materials accommodations. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. | [S_NJ_STU_X]PID_Accommodations_C_TF | Alpha-numeric | 1 | 104 |
11 | SE/504 Test Procedure Accommodations | If the student is a Section 504 participant, a value of 1 in this field indicates that this student requires test procedure accommodations. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. | [S_NJ_STU_X]PID_Accommodations_D_TF | Alpha-numeric | 1 | 105 |
12 | APA: Science | A value of Y in this field indicates that this student is a special education classified student whose IEP states that the student will take the Science section of the Alternate Proficiency Assessment instead of the Science section of the general state assessment. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. | [S_NJ_STU_X]PID_APAScience_TF | Alpha-numeric | 1 | 106 |
13 | APA: Math | A value of Y in this field indicates that this student is a special education classified student whose IEP states that the student will take the Math section of the Alternate Proficiency Assessment instead of the Math section of the general state assessment. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. | [S_NJ_STU_X]PID_APAMath_TF | Alpha-numeric | 1 | 107 |
14 | APA: Language Arts Literacy | A value of Y in this field indicates that this student is a special education classified student whose IEP states that the student will take the Language Arts and Literacy section of the Alternate Proficiency Assessment instead of the Language Arts and Literacy section of the general state assessment. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. | [S_NJ_STU_X]PID_APALangArtsLiteracy_TF | Alpha-numeric | 1 | 108 |
15 | LEP Exempt from Taking LAL | A value of Y in this field indicates that this is a non-Spanish speaking LEP student in the first year of enrollment in the United States who is enrolled in a Language Assistance Program (LAL); and therefore is not required to take the Language Arts Literacy. A value of N in this field indicates the student is required to take the Language Arts Literacy test. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. | [S_NJ_STU_X]PID_LEPExemptLAL_TF | Alpha-numeric | 1 | 109 |
16 | Time in District Less Than One Year | A value of Yes indicates that this student enrolled in an AYP district for the first time after July 1 and less than one year prior to the test administration date. A value of No indicates that this student enrolled in an AYP district before or on July 1. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. If this field is blank on the NJS PreID tab, this field is calculated based on the District Entry Date ([Students]DistrictEntryDate) entered in the student’s enrollment record. | [S_NJ_STU_X]DistrictTimeLess1Year_YN Or If the field is blank, calculated based on ([Students]DistrictEntryDate] | Alpha numeric | 1 | 110 |
17 | Time in School Less Than One Year | A value of Yes indicates that this student enrolled in an AYP school for the first time after July 1 and less than one year prior to the test administration date. A value of No indicates that this student enrolled in an AYP school before or on July 1. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. If this field is blank on the NJS PreID tab, this field is calculated based on the District Entry Date ([Students]SchoolEntryDate) entered in the student’s enrollment record. | [S_NJ_STU_X]SchoolTimeLess1Year_YN Or If the field is blank, calculated based on [Students]SchoolEntryDate | Alpha numeric | 1 | 111 |
18 | County Code of Testing Site | This field contains the state-assigned county code of the student’s State Assessment Testing Site. This field includes APA testing sites. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. If this field is blank on the NJS PreID tab, this field is calculated based on the school county code. | [S_NJ_STU_X]Access_TestingSiteCounty Or If the field is blank, calculated based on [Schools]CountyNbr | Alpha numeric | 2 | 112-113 |
19 | District Code of Testing Site | This field contains the state-assigned district code of the student’s State Assessment Testing Site. This field includes APA testing sites. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. If this field is blank on the NJS PreID tab, this field is calculated based on the school district code. | [S_NJ_STU_X]Access_TestingSiteDistrict Or If the field is blank, calculated based on [Pref]name | Alpha numeric | 4 | 114–117 |
20 | School Code of Testing Site | This field contains the state-assigned state code of the student’s State Assessment Testing Site. This field includes APA testing sites. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. If this field is blank on the NJS PreID tab, the Alternate School Code is extracted. If the Alternate School Code field is blank, the school code is extracted. | [S_NJ_STU_X]Access_TestingSiteSchool If [S_NJ_STU_X]Access_TestingSiteSchool is blank, [Schools]Alternate_School_Number If [Schools]Alternate_School_Number is blank, [Students]SchoolID | Alpha numeric | 3 | 118-120 |
21 | County Code of Accountable School | This field contains the state-assigned county code of the student’s AYP school. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. If this field is blank on the NJS PreID tab, this field is calculated based on the alternate school number. | [S_NJ_STU_X]Access_AccountableCounty Or If the field is blank, calculated based on County Code – Resident found on the NJS SID tab. | Alpha numeric | 2 | 121–122 |
22 | District Code of Accountable School | This field contains the state-assigned district code of the student’s AYP school. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. If this field is blank on the NJS PreID tab, this field is calculated based on the alternate school number. | [S_NJ_STU_X]Access_AccountableDistrict Or If the field is blank, calculated based on District Code – Resident found on the NJS SID tab. | Alpha numeric | 4 | 123–126 |
23 | School Code of Accountable School | This field contains the state-assigned school code of the student’s AYP school. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. If this field is blank on the NJS PreID tab, the Alternate School Code is extracted. If the Alternate School Code field is blank, the school code is extracted. | [S_NJ_STU_X]Access_AccountableSchool If field is blank, calculated based on School Code – Resident. Found on the NJS SID tab. | Alpha numeric | 3 | 127–129 |
24 | Examiner SMID Day 1 | This field contains the SMID of the test Examiner on Day 1 of testing. The field value is expected to be 8 numbers. If fewer than 8 numbers are entered, the report will pad the number with preceding zeroes. If both report interface and student fields are blank, blanks will extract. | [S_NJ_STU_X]ExaminerSMID1 If the student level field is blank, the comparable Examiner SMID Day 1 value from the report interface page will be extracted and padded with zeroes as needed, resulting in 8 digits. | Numeric | 8 | 130 - 137 |
25 | Examiner SMID Day 2 | This field contains the SMID of the test Examiner on Day 2 of testing. The field value is expected to be 8 numbers. If fewer than 8 numbers are entered, the report will pad the number with preceding zeroes. If both report interface and student fields are blank, blanks will extract. | [S_NJ_STU_X]ExaminerSMID2 If the student level field is blank, the comparable Examiner SMID Day 2 value from the report interface page will be extracted and padded with zeroes as needed, resulting in 8 digits. | Numeric | 8 | 138 - 145 |
26 | Examiner SMID Day 3 | This field contains the SMID of the test Examiner on Day 3 of testing. The field value is expected to be 8 numbers. If fewer than 8 numbers are entered, the report will pad the number with preceding zeroes. If both report interface and student fields are blank, blanks will extract. | [S_NJ_STU_X]ExaminerSMID3 If the student level field is blank, the comparable Examiner SMID Day 3 value from the report interface page will be extracted and padded with zeroes as needed, resulting in 8 digits. | Numeric | 8 | 146 - 153 |
27 | Examiner SMID Day 4 | This field contains the SMID of the test Examiner on Day 4 of testing. The field value is expected to be 8 numbers. If fewer than 8 numbers are entered, the report will pad the number with preceding zeroes. If both report interface and student fields are blank, blanks will extract. | [S_NJ_STU_X]ExaminerSMID4 If the student level field is blank, the comparable Examiner SMID Day 4 value from the report interface page will be extracted and padded with zeroes as needed, resulting in 8 digits. | Numeric | 8 | 154 - 161 |
28 | Examiner SMID Day 5 | This field contains the SMID of the test Examiner on Day 5 of testing. The field value is expected to be 8 numbers. If fewer than 8 numbers are entered, the report will pad the number with preceding zeroes. If both report interface and student fields are blank, blanks will extract. | [S_NJ_STU_X]ExaminerSMID5 If the student level field is blank, the comparable Examiner SMID Day 5 value from the report interface page will be extracted and padded with zeroes as needed, resulting in 8 digits. | Numeric | 8 | 162 - 169 |