NJ School Enrollment Record Report - Legacy

Use

If run at the district level, choose one of the following from the pop-up menu:

• Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria.
• Current School Only – Includes all records associated with the current school that meet the selection criteria.
• District Wide – Includes all records on the PowerSchool server that meet the selection criteria.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Students to Include

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.
• All students – Run the report for all students in the current school that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to runningreport.

Starting Page Number

Select the page number to be assigned to the first page of the report.

Processing Options

Choose a time to run the report from the pop-up menu:

• In Background Now (Recommended) – Execute the report immediately in the background.
• ASAP – Execute the report in the order it is received in the Report Queue.
• At Night – Execute the report during the next evening.
• On Weekend – Execute the report during the next weekend.
• On Specific Time – Execute the report on the date and time specified.

Specific Date/Time

Enter a date using the format mm/dd/yyyyor mm-dd-yyyyin order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.

Use the pop-up menus to schedule the report to be run at a specific hour and minute.

Example: 7/29/2008 @ 10:05 AM.

Including Students from the following grades…

All Grades

Select the All Grades check box to include students from all grades in the school or district selected in the record selection process.

Leave this check box blank to filter the student records included in the report selection process by grade level.

… or just these selected Grades (multi-selectable)

If the All Grades check box is not selected, click one or more grade levels to filter the students included in the record selection process. This list is multi-selectable by dragging in the list with the mouse, or by pressing the shift, command or control keys while clicking in the list with the mouse.

Adding Students from the following Special Programs…

All Special Programs

Select the All Special Programs check box to include students enrolled in all special programs in the record selection process.

Leave this check box blank to filter the student records included in the report selection process byspecialprogram.

… or just these selected Special Programs (multi-selectable)

If the All Special Programs check box is not selected, click one or more special programs to filter the students included in the record selection process. This list is multi-selectable by dragging in the list with the mouse, or by pressing the shift, command or control keys while clicking in the list with the mouse.

Including Students with the following Tuition Codes…

Tuition Code – leave blank for all

Click one or more tuition codes to filter the students included in the record selection process. This list is multi-selectable by dragging in the list with the mouse, or by pressing the shift, command or control keys while clicking in the list with the mouse.

If no tuition codes are selected, the student selection is not restricted by tuition code.

Choosing the Month and Year to report…

Month

Select the single month (January thru December) for which you want to report student enrollment.

Year

Choose the year for which you want to report student enrollment.

PTC Codes

Select the version of PTC codes (Program Type Codes) to include on the report. Options are to Display New PTC Codes (default) or Display Old PTC Codes.

Exclude Students with 0 Membership

Choose Yes to exclude students with zero (0) membership days from the report.

Choose No to include students with zero (0) membership days on the report.

N/A

Month Year

The month and year entered on the report interface display.

N/A

N/A

District Name

This field contains the name of the school district. This field value is extracted from the District Setup page, District Setup > District Info.

[Prefs]DistrictName

N/A

School Code

This field contains the number that identifies the school selected for this report. This field value is extracted from the Edit School Info page, District Setup > Schools/School Info.

[Schools]School_Number 

N/A

School Name

This field contains the name of the school selected for this report. This field value is extracted from the Edit School Info page, District Setup > Schools/School Info.

[Schools]Name

N/A

Special Programs

This field lists the special programs that were selection for this report.  If all, “Included” displays.

N/A

N/A

Grades

This field contains the grade levels selected for this report.

N?A

N/A

Tuition Codes

This field lists the tuition codes selected for this report.

N/A

Column Criteria

Column Headings

N/A

SHARED

An am or pm value in this column indicates that the student shares time between two schools. This field value is extracted from the NJS Student tab, Student Selection > State/Province – New Jersey > NJS Student.

[Students]shared_time

N/A

#

This is the sequential row number.

N/A

N/A

NAME

This column displays the student’s name in last name, first name format. This field is extracted from the Demographics page, Student Selection > Demographics.

Note: If populated, the report will extract the student's legal name.

[Students]LastFirst

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

N/A

GENDER

This column displays the student’s gender. This field is extracted from the Demographics page, Student Selection > Demographics.

Note: If populated, the report will extract the student's legal gender.

[Students]gender

[StudentCoreFields]PSCore_Legal_Gender

N/A

TRACK

This column displays the student’s track, if applicable. This field is extracted from the Edit Current/Previous Enrollment page, Student Selection > Transfer Info, based on the month and year selected for the report.

[Students]Track

N/A

GRADE

This column displays the student’s grade during the month and year selected for the report. This field is extracted from the Edit Current/Previous Enrollment page, Student Selection > Transfer Info.

[Students]Grade_Level

Or

[ReEnrollments]Grade_Level

N/A

PTC

This column displays the PTC Code (Old or New) based on the student’s regular or special program enrollments for the reporting period. This field value is extracted from the NJS SpEd tab, Student Selection > State/Province – New Jersey > NJS SpEd.

[S_NJ_STU_X]ProgramTypeCode

N/A

DATE OF BIRTH

This column displays the student’s birth date. This field is extracted from the Demographics page, Student Selection > Demographics.

[Students]DOB

N/A

RES DIST

This column displays the student’s district of residence. This field is extracted from the Edit Current/Previous Enrollment page, Student Selection > Transfer Info.

[Students]DistrictOfResidence

or

[ReEnrollments]DistrictOfResidence

N/A

TUITION

This column displays the source of payment for a tuition student. This field value is extracted from the NJS Student tab, Student Selection > State/Province – New Jersey > NJS Student.

[S_NJ_STU_X]Tuition_code

N/A

ENTRY STATUS

Code

Date

These columns display the entry code and date for this student enrollment for the selected reporting period. This field is extracted from the Edit Current/Previous Enrollment page, Student Selection > Transfer Info.

[ReEnrollments]EntryCode and [ReEnrollments]EntryDate

[Students]EntryCode and [Students]EntryDate

N/A

CHARTER SCHOOL STATUS

Code

Date

Name

Loc

If this student is enrolled in a charter school, these columns display the entry code and date for the student enrollment, name of the charter school, and the location code that identifies that charter school.

Note: These fields will be blank unless the student’s Exit Code is equal to TC (Transfer Charter School) on the report.

This Exit Code and Exit Date fields are extracted from the Edit Current/Previous Enrollment page, Student Selection > Transfer Info. The Charter School Name and Charter School Location fields are extracted from the Register Reports tab, Student Selection > State/Province – New Jersey > Register Reports.

[Students]ExitCode or [ReEnrollments]ExitCode

[Students]ExitDate or [ReEnrollments]ExitDate

[S_NJ_STU_X]charter_School_Name

[S_NJ_STU_X]charter_School_Loc

N/A

DISTRICT ASSIGNED SCHOOL

Enter the name of the district assigned charter school.

Note: These fields will be blank unless the student’s Exit Code is equal to TC (Transfer Charter School) on the report.

This field value is extracted from the Register Reports tab, Student Selection > State/Province – New Jersey > Register Reports.

S_NJ_STU_X]charter_Assigned_School

N/A

TRANSFER / DROP-OUT / RE-ENTRY

Code

Date

These columns contain the student’s enrollment history (exits and re-entries) during the reported month. The enrollment history is extracted from the Edit Current/Previous Enrollment page, Student Selection > Transfer Info.

[Reenrollments]ExitCode and

[Reenrollments]ExitDate

[ReEnrollments]EntryCode and

[ReEnrollments]EntryDate

N/A

FINAL STATUS

Code

Date

This column contains the most recent student enrollment record for the reporting month and year. These fields are extracted from the Edit Current/Previous Enrollment page, Student Selection > Transfer Info.

[Students]ExitCode and [Students]ExitDate

Or

[ReEnrollments]ExitCode and [ReEnrollments]ExitDate