NJ ADA/ADM by Student

Students to Include

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.
• All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Reporting Segment or Begin Date and Ending Date

Click the date range to use for the report to scan records from the reporting segment pop-up menu or enter a begin date and end date to specify the reporting period.

Starting Page Number

Select the page number to be assigned to the first page of the report.

Processing Options

Choose a time to run the report from the pop-up menu:

• In Background Now (Recommended) – Execute the report immediately in the background.
• ASAP – Execute the report in the order it is received in the Report Queue.
• At Night – Execute the report during the next evening.
• On Weekend – Execute the report during the next weekend.
• On Specific Time – Execute the report on the date and time specified.

Specific Date/Time

Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.

Use the pop-up menus to schedule the report to be run at a specific hour and minute.

Example: 7/29/2008 @ 10:05 AM.

All Grades

Select the All Grades check box to include students from all grades in the school or district selected in the record selection process.

Leave this check box blank to filter the student records included in the report selection process by grade level.

… or just these selected Grades (multi-selectable)

If the All Grades check box is not selected, click one or more grade levels to filter the students included in the record selection process. This list is multi-selectable by dragging in the list with the mouse, or by pressing the shift, command or control keys while clicking in the list with the mouse.

All Special Programs

Select the All Special Programs check box to include students enrolled in all special programs in the record selection process.

Leave this check box blank to filter the student records included in the report selection process by special program.

… or just these selected Special Programs (multi-selectable)

If the All Special Programs check box is not selected, click one or more special programs to filter the students included in the record selection process. This list is multi-selectable by dragging in the list with the mouse, or by pressing the shift, command or control keys while clicking in the list with the mouse.

Restrict to District of Residences

Click one or more districts of residence to filter the students included in the record selection process. This list is multi-selectable by dragging in the list with the mouse, or by pressing the shift, command or control keys while clicking in the list with the mouse.

If no districts are selected, the student selection is not restricted by the assigned district of residence.

PTC Codes

Select the version of PTC codes you want to include on the report. Your choices are Display New PTC Codes (default) or Display Old PTC Codes.

N/A

Reporting Period

This reporting period selected on the report interface is displayed.

N/A

N/A

### School Days

The number of school days included in the reporting period is displayed.

Calculated

N/A

GRADES

The grade levels selected on the report interface are displayed.

N/A

N/A

SPECIAL PROGRAMS

Included indicates that student attendance for special programs is included in the report. Excluded indicates that student attendance for special program is excluded from the report.

N/A

N/A

#

This is the sequential row number.

N/A

N/A

STUDENT NUMBER

This column displays the number assigned to this student for identification purposes. This field value is extracted from the Demographics page, Student Selection > Demographics.

[Students]student_number

N/A

STUDENT NAME

This column displays the student’s name in last name, first name format. This field is extracted from the Demographics page, Student Selection > Demographics.

[Students]LastFirst

N/A

GRD

This column displays the student’s grade during the reporting period selected for the report. This field is extracted from the Demographics page, Student Selection > Demographics.

[Students]Grade_Level

N/A

HOMEROOM

This column displays the number of the student’s homeroom. This field value is extracted from the Modify Info page, Student Selection > Modify Info.

[Students]home_room

N/A

DISTRICT OF RESIDENCE

This column contains the number identifying the student’s district of residence. This field value is extracted from the Edit Current Enrollment page, Student Selection > Transfer Info > Edit Current Enrollment.

Note: If a student was enrolled in multiple districts of residence, the district of residence in force at the time of the enrollment is reported.

[Students]District_of_residence

Or

[Reenrollments]district_of_residence

N/A

TRACK

This column displays the student’s track, if applicable. This field is extracted from the Edit Current/Previous Enrollment page, Student Selection > Transfer Info, based on the month and year selected for the report.

[Students]Track

N/A

SHRD

An am or pm value in this column indicates that the student shares time between two schools. This field value is extracted from the NJS Student tab, Start Page > Student Selection > State / Province – NJ > NJS Student.

[S_NJ_STU_X]shared_time

N/A

PTC

This column displays the PTC Code (Old or New) based on the student’s regular or special program enrollments for the reporting period. This field value is extracted from the NJS SpEd tab, Student Selection > State/Province – New Jersey > NJS SpEd.

If no PTC is found on NJS SpEd tab for Kindergarten and PreK students, the Part Time Student field found on the Modify Info page is used to derive a PTC value of 3H, 3F, 4H, 4F.

If no PTC is found on NJS SpEd tab for non KG and PreK students, the PTC for the currently enrolled special program enrollment is used.

[S_NJ_STU_X]ProgramTypeCode

[students]parttimestudent

N/A

ENTRY DATE

This column lists the student’s entry date for the current enrollment. This field value is extracted from the Edit Current Enrollment page, Student Selection > Transfer Info > Edit Current Enrollment.

[Students]entry_date

Or

[Reenrollments]entry_date

N/A

EXIT DATE

This column lists the student’s exit date for the current enrollment. This field value is extracted from the Edit Current Enrollment page, Student Selection > Transfer Info > Edit Current Enrollment.

If the exit date is blank, this field defaults to the student’s last day of school at the end of the year.

[Students]exit_date

Or

[Reenrollments]exit_date

N/A

POSSIBLE DAYS

This column displays the total possible days of membership for the reporting period.

CALCULATED

N/A

DAYS PRESENT

This column displays the total number of days the student was present during the reporting period.

CALCULATED

N/A

DAYS ABSENT

This column displays the total number of days the student was absent during the reporting period.

CALCULATED

N/A

DAYS NOT ENROLLED

This column displays the total number of days the student was not enrolled during the reporting period.

CALCULATED

N/A

DAYS OFF TRACK

This column displays the total number of days the student was off track during the reporting period.

CALCULATED

TOTALS

N/A

Number of Student, this page

This is the total number of students listed on each page.

CALCULATED

N/A

Total For Page

The attendance totals display for the students listed on this page. One total displays for the following columns: POSSIBLE DAYS, DAYS PRESENT, DAYS ABSENT, DAYS NOT ENROLLED, and DAYS OFF TRACK.

CALCULATED

N/A

Total Number of Students

This is the total number of students included on the report.

CALCULATED

N/A

Grand Total

The attendance totals display for all students included on the report. One total displays for the following columns: POSSIBLE DAYS, DAYS PRESENT, DAYS ABSENT, DAYS NOT ENROLLED, and DAYS OFF TRACK.

CALCULATED

N/A

Averages

The average daily membership (ADM) and the average daily attendance (ADA) for this reporting period display.

CALCULATED