New Jersey School Report Card – Dropout – Legacy

Introduction

Use this option to extract the Dropout data your district is required to enter into the New Jersey School Report Card Electronic Data Collection software application. Use the Dropout extract to report the following statistics:

The number of regular students that dropped out of your district during the reporting period. This section breaks the student gender/race counts down by grade level within the following categories:
- IEP Level / Shared Time
- IEP Level / Full Time
- Students with No IEPs / Shared Time
- Students with No IEPs / Full Time
The number of special education students that dropped out of your district during the reporting period. This section breaks the student gender/race counts down by program code within the following categories:
- IEP Level / Shared Time
- IEP Level / Full Time
The number of students in the following categories that dropped out of your school district during the report period: Migrant, LEP, and Disadvantaged status. The student counts breakdown is by grade level in two sections: Shared Time and Full Time.

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Report Setup

Prior to creating the Dropout extract, you must complete the following tasks:

Identify any students that are excluded from the state reporting process. You update the Exclude from State Reporting option on the General Demographics page, Start Page > Student Selection > Demographics.

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Selection Criteria

Selection criteria determine which database records are used in the report. For the New Jersey School Report Card extract, student records are selected.

School Selection

The report selects which school records to use based on the following criteria:

The school must be associated with a student included in the report.

Student Selection

For the Dropout extract, the report selects the student records based on the following criteria:

The student withdrew from the school between the report start and end dates selected for the report.
The student's exit code equals an exit code entered in the Dropout Codes field on the report interface.
The student record is included in state reporting.

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Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Use	If run at the district level, choose one of the following from the pop-up menu: Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria. Current School Only – Includes all records associated with the current school that meet the selection criteria. District Wide – Includes all records on the PowerSchool server that meet the selection criteria. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
Report Start Date	Type the beginning date for the reporting period. This date is used to select the student enrollment/withdrawal records for the extract.
Report End Date	Type the ending date for the reporting period. This date is used to select the student enrollment/withdrawal records for the extract.
Detail Report	Click No to generate a summary extract, which you can use as a worksheet to enter the student counts in the New Jersey School Report Card Electronic Data Collection software application. Click Yes to generate a detail extract, which contains the student details used to calculate the student counts. Use this extract to verify that the summary data is correct.
Dropout Codes	If creating the Dropout extract, type the exit codes that identify a dropout student. Use a comma to separate each code (D3,D4,D5,D6.D7,D8).
Advanced Options	The Advanced Options area is used for internal developer information and is not meaningful to the end user.

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Dropout Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item # or Position	Data Element	Description	[Table]FieldName	Field Type	Field Length
Header These fields are the record selection criteria entered on the School Report Card Report interface.
1	Report Type	Dropout	N/A	N/A	N/A
2	Detail Report	No if this is the summary extract. Yes if this is the detail extract.	N/A	N/A	N/A
3	Dropout Codes	Exit codes that identify student dropouts.	N/A	N/A	N/A
4	Report Start Date	The beginning date of the reporting period.	N/A	N/A	N/A
5	Report End Date	The ending date of the reporting period.	N/A	N/A	N/A
6	Run For Schools	The schools included in the student record selection process.	N/A	N/A	N/A
7	Run for Student Selection	The students included in the record selection process. No indicates all student records were included in the record selection process.	N/A	N/A	N/A
1	IEP Category	The IEP categories are extracted from the IEP Level field on the NJS SpEd tab, Start Page > Student Selection > State / Province – NJ > NJS SpEd.	[S_NJ_STU_X]IEP_Level	Alpha-numeric	2
2	Grade Level	This column contains the New Jersey grade levels for this district. These values are extracted from the NJS Student tab, Start Page >Student Selection > State / Province – NJ > NJS Student. If blank, these values are extracted from the student grade levels.	[S_NJ_STU_X]GradeLevelCode [Student]Grade_Level	Alpha-numeric	2
3	Program	This column contains the programs available to students with an IEP. These values are extracted from the NJS SpEd tab, Start Page >Student Selection > State / Province – NJ > NJS SpEd.	[S_NJ_STU_X]ProgramTypeCode	Alpha-numeric	2
4	Shared Time	If this field contains a value the student attends school for a half-day. If this field is blank the student attends school for a full-day. This field value is extracted from the NJS Student tab, Start Page >Student Selection > State / Province – NJ > NJS Student.	[S_NJ_STU_X]shared_time_code	Alpha-numeric	2
5	White Male	This column contains the number of white male students identified as dropouts during the reporting period.	[Students]Gender [StudentRace]RaceCd = W	Numeric	Unlimited
6	White Female	This column contains the number of white female students identified as dropouts during the reporting period.	[Students]Gender [StudentRace]RaceCd = W	Numeric	Unlimited
7	Black Male	This column contains the number of Black male students identified as dropouts during the reporting period.	[Students]Gender [StudentRace]RaceCd = B	Numeric	Unlimited
8	Black Female	This column contains the number of Black female students identified as dropouts during the reporting period.	[Students]Gender [StudentRace]RaceCd = B	Numeric	Unlimited
9	Hispanic or Latino Male	This column contains the number of Hispanic or Latino male students identified as dropouts during the reporting period.	[Students]Gender [Students]FedEthnicity	Numeric	Unlimited
10	Hispanic or Latino Female	This column contains the number of Hispanic or Latino female students identified as dropouts during the reporting period.	[Students]Gender [Students]FedEthnicity	Numeric	Unlimited
11	AmerInd Male	This column contains the number of American Indian male students identified as dropouts during the reporting period.	[Students]Gender [StudentRace]RaceCd = I	Numeric	Unlimited
12	AmerInd Female	This column contains the number of American Indian female students identified as dropouts during the reporting period.	[Students]Gender [StudentRace]RaceCd = I	Numeric	Unlimited
13	Asian Male	This column contains the number of Asian male students identified as dropouts during the reporting period.	[Students]Gender [StudentRace]RaceCd = A	Numeric	Unlimited
14	Asian Female	This column contains the number of Asian female students identified as dropouts during the reporting period.	[Students]Gender [StudentRace]RaceCd = A	Numeric	Unlimited
15	PacIsland Male	This column contains the number of Pacific Islander male students identified as dropouts during the reporting period.	[Students]Gender [StudentRace]RaceCd = P	Numeric	Unlimited
16	PacIsland Female	This column contains the number of Pacific Islander female students identified as dropouts during the reporting period.	[Students]Gender [StudentRace]RaceCd = P	Numeric	Unlimited
17	Multi Male	This column contains the number of male students with multiple race codes identified as dropouts during the reporting period.	[Students]Gender [Students]FedEthnicity [StudentRace]RaceCd	Numeric	Unlimited
18	Multi Female	This column contains the number of female students with multiple race codes identified as dropouts during the reporting period.	[Students]Gender [Students]FedEthnicity [StudentRace]RaceCd	Numeric	Unlimited
1	Shared Time	If this field contains a value the student attends school for a half-day. If this field is blank the student attends school for a full-day. These values are extracted from the NJS Student tab, Start Page >Student Selection > State / Province – NJ > NJS Student.	[S_NJ_STU_X]shared_time_code	Alpha-numeric	2
2	Grade Level	This column contains the New Jersey grade levels for this district. These values are extracted from the NJS Student tab, Start Page >Student Selection > State / Province – NJ > NJS Student. If blank, these values are extracted from the student grade levels.	[S_NJ_STU_X]GradeLevelCode [Student]Grade_Level	Alpha-numeric	2
3	Economic Disadvantaged	This column contains the number students per grade level that meet the economically disadvantaged criteria. A student is considered economically disadvantaged if that student is eligible to participate in the free or reduced lunch program. A student is included in this count if the student’s Lunch Status equals one of the following: F for Free R for Reduced FDC for Free – DC The Lunch Status is extracted from the Lunch page, Start Page > Student Selection > Lunch.	[Students]lunchstatus	Numeric	Unlimited
4	LEP Students	This column contains the number students per grade level that are eligible to participate in a limited English proficiency program. A student is included in this count if the LEP indicator equals Yes for that student. The LEP value is extracted from the NJS Student tab, Start Page >Student Selection > State / Province – NJ > NJS Student.	[S_NJ_STU_X]LEP_TF	Numeric	Unlimited
5	Migrant Students	This column contains the number students per grade level that meet the criteria for a migrant student. A student is included in this count if the Migrant indicator equals Yes for that student. The Migrant value is extracted from the NJS Student tab, Start Page >Student Selection > State / Province – NJ > NJS Student.	[S_NJ_STU_X]Migrant_TF	Numeric	Unlimited

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