New Jersey School Report Card – Advanced Placement

Introduction

Use this option to extract the Advanced Placement data your district is required to enter into the New Jersey School Report Card Electronic Data Collection software application. Use the Advanced Placement extract to report the number of students enrolled in each AP course offered by your school district during the reporting period.

Report Setup

Prior to creating the School Report Card – Advanced Placement extract, you must complete the following tasks:

Identify any students that are excluded from the state reporting process. You update the Exclude from State Reporting option on the General Demographics page, Start Page > Student Selection > Demographics.
Assign Advanced Placement Course Subjects to the AP courses offered by your school district. You assign AP course subjects to course on the Edit Courses District Information page, Start Page, District Setup > Course > Course Selection.

Back to Top

Selection Criteria

Selection criteria determine which database records are used in the report. For the New Jersey School Report Card – Advanced Placement extract, student records are selected.

School Selection

The report selects which school records to use based on the following criteria:

The school must be associated with a student included in the report.

Student Selection

For the Advanced Placement (AP) extract, the report selects the student records based on the following criteria:

The student was enrolled in an Advanced Placement course between the report start and end dates selected for the report.
The student record is included in state reporting.

Back to Top

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Use	Choose one of the following from the pop-up menu: Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. District Wide (default) – Includes all student records on the PowerSchool server that meet the selection criteria.
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
Report Start Date	Type the beginning date for the reporting period. This date is used to select the student enrollment/withdrawal records for the extract.
Report End Date	Type the ending date for the reporting period. This date is used to select the student enrollment/withdrawal records for the extract.
Detail Report	Click No to generate a summary extract, which you can use as a worksheet to enter the student counts in the New Jersey School Report Card Electronic Data Collection software application. Click Yes to generate a detail extract, which contains the student details used to calculate the student counts. Use this extract to verify that the summary data is correct.
Advanced Options	Click the Advanced Options link to make internal changes to the extract file, including the Packet Size. This would be needed only when working with Support or a developer; it is not used in a normal working environment.

Back to Top

Advanced Placement Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length
Header These fields are the record selection criteria entered on the School Report Card Report interface.
2	Report Type	Advanced Placement	N/A	N/A	N/A
3	Detail Report	No, if this is the summary extract. Yes, if this is the detail extract.	N/A	N/A	N/A
4	Report Start Date	The beginning date of the reporting period.	N/A	N/A	N/A
5	Report End Date	The ending date of the reporting period.	N/A	N/A	N/A
6	Run For Schools	The school numbers of the schools included in the student record selection process.	N/A	N/A	N/A
7	Run for StudentRec Selection	The students included in the record selection process. A No indicates all student records were included in the record selection process.	N/A	N/A	N/A
1	Course	This header row describes the columns below. Course lists the Advanced Placement courses offered during the reporting period. These courses are extracted from the Edit Course District Page, Start Page > District Information > Course Selection > Course Edit Page.	[S_NJ_CRS_X]AP_Course_Subject	Alpha-numeric	2
2	First Name	First name of student who is enrolled in this AP section during the reporting period.	[Students]First_Name	Alpha-numeric	Unlimited
3	Last Name	Last name of the student.	[Students]Last_Name	Alpha-numeric	Unlimited
4	Student Number	PowerSchool Student Number for the student.	[Students]student_number	Numeric	9
2	Students in Class	The column below this heading contains the number of students enrolled in each Advanced Placement course during the reporting period. A student is included in this count if that student is enrolled in a course section that is assigned an Advanced Placement course code.	[Sections]Course_Number	Numeric	Unlimited

Back to Top