Student Setup

Adding General Demographics

Demographics

Name (last, first MI)

Enter the name.

Note: Use the format: LastName, FirstName MiddleName.

If the last name contains more than 20 characters then specify Long Last Name; otherwise just specify the Last Name.

If the first name contains more than 15 characters then specify Long First Name; otherwise just specify the First Name.

If the middle name contains more than 20 characters then specify Long Middle Name; otherwise just specify the Middle Name.

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

35

20

15

20

Form A 13S

SASID Request Submission

CATE Student Enrollment Submission

Address

Enter the student’s address.

[Students]Street

[Students]City

[Students]State

[Students]Zip

Max 60

Max 50

2

Max 10

Dropouts

CATE Student Enrollment Submission

Home Phone

Enter the student’s home phone number.

[Students]Home_Phone

Max 30

CATE Student Enrollment Submission

DOB

Enter the date of birth.

[Students]DOB

10

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Student Class Submission

CATE Student Enrollment Submission

CATE Student Course Extract

Incoming Student Roster

Ethnicity: Is the student Hispanic or Latino?

Click Yes if the student’s ethnicity is Hispanic or Latino. Click No if the student’s ethnicity is not Hispanic or Latino.

Note: This field is displayed only if you have PowerSchool Version 6.0.0.1 installed.

[Students]FedEthnicity

1

SASID Request Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

Race: What is the student’s race?

Select the checkbox next to each race that applies to this student. Race is reported as a two-character code based on the combination of checkboxes selected and the value assigned to the Hispanic/Latino indicator.

Note: This field is displayed only if you have PowerSchool Version 6.0.0.1 installed.

[StudentRace]RaceCd

2

SASID Request Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

Scheduling/Reporting Ethnicity

Select the race code previously assigned to this student.

Note: This field is displayed only if you have PowerSchool Version 6.0.0.1 installed.

[Students]Ethnicity

1

NH-12A

Dropouts

SASID Request Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

CATE BOY, EOY, EOY

CATE Student Course Extract

Gender

Choose either female or male.

Note: Female is stored as F and Male is stored as M.

[Students]Gender

1

NH-12A

Dropouts

SASID Request Submission

SSN

Enter the student’s social security number.

[Students]SSN

Max 12

CATE Student Enrollment Submission

Student Number

Enter the Local Assigned Student Identifier (LASID).

Note: If the LASID contains alphanumeric characters, specify the Alphanumeric LASID; otherwise specify the Student Number.

[Students]Student_Number

20

SASID Request Submission

NECAP Label Request Submission

Modifying Information

Modify Information

Home Room

Enter the student’s assigned home room.

[Students]Home_Room

9

NECAP Label Request Submission

Entering New Hampshire State Information

State/Province – New Hampshire

Exclude this student from state reporting

Select the checkbox to exclude the student from state reporting.

Note: Select the checkbox for home schooled students.

[Students]State_ExcludeFromReporting

1

General Statistics of Public and Non Public Schools

SASID Request Submission

NH_I4SEE_NEC

AP

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

CATE Student Enrollment Submission

CATE Student Course Extract

CATE Course Extract

Incoming Student Roster

Exclude the current enrollment from State Reporting

Select this checkbox to exclude the student from the A3 and i.4.see Submissions.

[Students]state_excludeenrollment

1

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Student Class Submission

Tuition Charged

Enter the tuition amount charged to this student for the current enrollment.

[Students]TuitionCharged

20

NH-A13

Tuition Charged To

Select the entity responsible for paying the tuition for the current enrollment.

[Students]TuitionPayer

1

NH-A13

Flag this student for inclusion in i.4.see Submissions

Select the checkbox to flag the student for inclusion in i.4.see submissions.

Note: The i.4.see reports have an option for restricting students to those with this flag selected.

[S_NH_STU_X]I4SEE_Include_Flag

1

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Student Class Submission

Flag this student for inclusion in CATE Extracts

Select the checkbox to flag the student for inclusion in CATE extracts.

[S_NH_STU_CATE_X]CATE_Include_Flag

1

CATE Course Extract

CATE Student Course Extract

CATE Student Enrollment Submission

Flag this student for inclusion in Home School Report

Select the checkbox if this student should be included in the Home School Submission.

[S_STU_NH_X]Home_Schooled

1

I4see Home School

Entering i.4.see Data Elements

State/Province – New Hampshire > i.4.see Data Elements

Define i.4.see submission information data for all but the AP Completion data elements.

SASID

Enter the 10-digit State Assigned Student Identifier (SASID).

Note: When you receive a file back from the state after submitting a SASID request use Quick Import to get the SASID into this field.

[Students]State_StudentNumber

10

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Student Class Submission

CATE Student Course Extract

CATE Student Enrollment Submission

Incoming Student Roster

LASID / Alphanumeric LASID

If the LASID contains alphanumeric characters, specify the Alphanumeric LASID; otherwise leave this field blank. The LASID will default to the student number entered on the General Demographics page.

[S_NH_STU_X]LASID

20

SASID Request Submission

NECAP Label Request Submission

Legal Last Name / Long Last Name

If the last name contains more than 20 characters, enter the Long Last Name; otherwise leave this field blank. The Last Name will default to the student’s last name entered on the General Demographics page.

[Students]Last_Name OR

[Students]PSCore_Legal_Last_Name

50

SASID Request Submission

Legal First Name / Long First Name

If the first name contains more than 15 characters, enter the Long First Name; otherwise leave this field blank. The First Name will default to the student’s first name entered on the General Demographics page.

[Students]First_Name OR

[Students]PSCore_Legal_First_Name

32

SASID Request Submission

Legal Middle Name / Long Middle Name

If the middle name contains more than 20 characters, enter the Long Middle Name; otherwise leave this field blank. The Middle Name will default to the student’s middle name entered on the General Demographics page.

[Students]Middle_Name OR

[Students]PSCore_Legal_Middle_Name

32

SASID Request Submission

Suffix

Enter the suffix.

[S_NH_STU_X]Suffix

10

SASID Request Submission

Town of Birth (TownOfBirth)

Enter the student's town of birth.

[S_NH_STU_X]TownOfBirth

50

SASID Request Submission

Homeless Code (HomelessCd)

Choose the homeless code.

• 1 - Homeless status does not apply for this student
• 2 - Student is homeless and living in a shelter
• 3 - Student is homeless and living in a doubled-up residence
• 4 - Student is homeless and unsheltered (e.g. car, park, campground, etc.)
• 5 - Student is homeless and living in a hotel or motel
• 6 - (not valid)
• 7 - Student is homeless and living in a shelter and is an unaccompanied youth
• 8 - Student is homeless and living in a doubled-up residence and is an unaccompanied youth
• 9 - Student is homeless and unsheltered (e.g. car, park, campground, etc.) and is an unaccompanied youth
• 10- Student is homeless and living in a hotel or motel and is an unaccompanied youth

Note: Choose the most recent.

[S_NH_STU_X]Homeless_Code

1

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

Residential Home (ResidentialHome)

Choose the residential home.

Note: Choose the most recent.

[S_NH_STU_X]ResidentialHome

1

End of Year Enrollment Submission

Indicates if a student has a parent or guardian in the military as defined by the Federal Government.

• (1) Parents or Legal Guardians' Military Status does not apply for this student
• (2) Active Duty in Armed Forces (not including National Guard)
• (3) Full Time National Guard
• (4) Student has parent or legal guardians in both 2 and 3
• (5) Student's parent(s) or legal guardian(s) are members of the Armed Services Reserves or are part-time National Guard, and do not fall into any of the above categories

Sort Group for Assessment Test Labels / Assessment Grouping (AssessmentGrouping)

Enter the assessment grouping.

Note: Enter this field in case the home room is not specified for the student.

[S_NH_STU_X]AssessmentGrouping

30

NECAP Label Request Submission

Original Graduation Year (OrigGradYear)

Enter the original graduation year

[S_NH_STU_X]OrigGradYear

30

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

Diploma Type (DiplomaType)

Choose the diploma type.

Note: Used by the submissions if the promoted indicator for the enrollment is 3 – completed.

[S_NH_STU_X]DiplomaType

1

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

Post Graduation Plans (PostGradPlans)

Choose the post-graduation plans.

Note: Used by the submissions if the promoted indicator for the enrollment is 3 – completed.

[S_NH_STU_X]PostGradPlans

2

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

NH Scholar Status (NH ScholarCd)

Select the checkbox if this student participates in the State Scholars Program.

[S_NH_STU_X]State_Scholars_Include_Flag

1

N/A

Indicates if a student has met the Civics requirement.

0 - No, Student was not proficient

1 - Yes, Student was proficient

Indicates whether a student scored proficient or not proficient on either the

1 - The United States Citizenship and Immigration Services (USCIS) test

2 - A locally developed competency assessment of United States government and civics

Indicates whether a student has a Seal of Biliteracy

0 - No.

1 - Yes.

Reading Recovery (ReadingRecovery)

Select the checkbox if the student participates in Title 1 Reading Recovery.

Note: In addition to indicating all 1st grade students who participated in the reading recovery program during year being reported, you must also identify all 2nd grade students who participated in the reading recovery program during 1st grade.

[S_NH_STU_EOY_X]ReadingRecovery

1

End of Year Academic Performance Submission

Title 1 Program Participation – Math (Title1Math)

Select the checkbox if the student participates in Title 1 Math.

Note: This field indicates if the student has participated in any Title I program of this type during the year being reported.

[S_NH_STU_EOY_X]Title1Math

1

End of Year Academic Performance Submission

Title 1 Program Participation – Reading and Language Arts (Title1RLA)

Select the checkbox if the student participates in Title 1 Reading and Language Arts.

Note: This field indicates the student has participated in any Title I program of this type during the year being reported.

[S_NH_STU_EOY_X]Title1RLA

1

End of Year Academic Performance Submission

Title 1 Program Participation – Science (Title1Science)

Select the checkbox if the student participates in Title 1 Science.

Note: This field indicates the student has participated in any Title I program of this type during the year being reported.

[S_NH_STU_EOY_X]Title1Science

1

End of Year Academic Performance Submission

Title 1 Program Participation – Social Studies (Title1SocSty)

Select the checkbox if the student participates in Title 1 Social Studies.

Note: This field indicates the student has participated in any Title I program of this type during the year being reported.

[S_NH_STU_EOY_X]Title1SocSty

1

End of Year Academic Performance Submission

Title 1 Program Participation – Career & Technical Education Title1VCE)

Select the checkbox if the student participates in Title 1 Career and Technical Education.

Note: This field indicates the student has participated in any Title I program of this type during the year being reported.

[S_NH_STU_EOY_X]Title1VCE

1

End of Year Academic Performance Submission

Title 1 Program Participation – Other Instructional Program (Title1OI)

Select the checkbox if the student participates in Title 1 Other Instructional Program.

Note: This field indicates the student has participated in any Title I program of this type during the year being reported.

[S_NH_STU_EOY_X]Title1OI

1

End of Year Academic Performance Submission

Title 1 Program Participation – Health, Dental or Eye Care (Title1HDE)

Select the checkbox if the student participates in Title 1 Health, Dental or Eye Care.

Note: This field indicates the student has participated in any Title I program of this type during the year being reported.

[S_NH_STU_EOY_X]Title1HDE

1

End of Year Academic Performance Submission

Title 1 Program Participation – Supporting Guidance or Advocacy (Title1SGA)

Select the checkbox if the student participates in Title 1 Supporting Guidance or Advocacy.

Note: This field indicates the student has participated in any Title I program of this type during the year being reported.

[S_NH_STU_EOY_X]Title1SGA

1

End of Year Academic Performance Submission

Title 1 Program Participation – Other Supportive Services Program (Title1OSSP)

Select the checkbox if the student participates in Title 1 Other Supportive Services Program.

Note: This field indicates the student has participated in any Title I program of this type during the year being reported.

[S_NH_STU_EOY_X]Title1OSSP

1

End of Year Academic Performance Submission

Viewing Obsolete i.4.see Data Elements

State/Province – New Hampshire > i.4.see Data Elements > Obsolete Fields

The following i.4.see data fields were renamed.

Entering CATE Data Elements

State/Province – New Hampshire > CATE Data Elements

10 SASID

Enter the 10-digit State Assigned Student Identifier (SASID).

Note: When you receive a file back from the state after submitting a SASID request use Quick Import to get the SASID into this field.

[Students]State_StudentNumber

10

CATE Student Enrollment Submission

CATE Student Course Extract

134 Address 2

Enter the second line of the student’s street address.

[S_NH_STU_CATE_X]Address2

50

CATE Student Enrollment Submission

141 Work

Select Yes if the student participates in a planned Career and Technical and/or Tech Prep Cooperative educational experience while in the Career and Technical and/or Tech Prep program. The default is No.

[S_NH_STU_CATE_X]Work_Ind

1

CATE Student Enrollment Submission

160 Displaced Homemaker

Select Yes if the student qualifies as a displaced homemaker. Otherwise, leave this field blank.

[S_NH_STU_CATE_X]DisplacedHomemaker

1

CATE Student Enrollment Submission

161 Single Parent

Select Yes if the student qualifies as a single parent or is a single woman who is pregnant. Otherwise, leave this field blank.

[S_NH_STU_CATE_X]SingleParent

1

CATE Student Enrollment Submission

Select the Technical Skill Assessment Flag.

• Blank - Did not take assessment (Default)
• N - Took assessment but did not pass
• Y - Took assessment and passed

680 Graduated Flag

Select Yes if the student has graduated from the Career and Technical Education program. The default is No.

[S_NH_STU_CATE_X]Graduated_Flag

1

CATE Student Enrollment Submission

If attending a CTE Center, enter the Receiving School Number where the center is located.

(Submissions use the Alternate School Number if not zero; otherwise, the School Number)

[S_NH_STU_CATE_X]Receiving_School_Number

Or

[Schools]Alternate_School_Number

Or

[Schools]School_Number

1710 Primary Program ID (CIP Code)

Enter the CIP code assigned to the primary program in which this student is enrolled at the Career and Technical Education Center.

See the New Hampshire Department of Education Web site for a list of valid CIP codes.

[S_NH_STU_CATE_X]Primary_ProgID

10

CATE Student Enrollment

1730 Program Completer

Select Yes if the student has completed all required courses within a specific program and all technical core program competencies at a proficient level.

[S_NH_STU_CATE_X]ProgramCompleter

1

CATE Student Enrollment Submission

1750 Transportation Mode

Select the transportation method the student uses to travel to the Career and Technical Education Center, if that student is tuitioned.

Valid Options:

• 2 - Student self-transport -- $.25/mile for the period of time for which the student is eligible to receive reimbursement. DOE pre-authorization is required.
• 6 - Standard per day rate -- $.10/mile
• 8 - Non-tuitioned

Note: If left blank, 6 is reported

[S_NH_STU_CATE_X]TranMode

1

CATE Student Enrollment Submission

1750 Concentrator

Select Yes if this student has completed greater than 50% of the required sequence of instructions in the CTE program and is enrolled in the second half of the program as of October 1^st or March 1^st of the given school year. The default is No.

[S_NH_STU_CATE_X]Concentrator

1

CATE Student Course Extract

1765 Total Competencies Completed

Enter the total competencies this student has completed. 

[S_NH_STU_CATE_X]TotalCompetenciesCompleted

3

CATE Student Course Extract

Verifying Attendance

Attendance

Attendance

Make sure attendance data is entered for the student.

For more information, see PowerSchool Help.

[Attendance]

N/A

General Statistics of Public and Non Public Schools

Form A 13S

End of Year Enrollment Submission

Defining Historical Grades

Historical Grades

Grade

Enter the grade the student earned upon completion of this course.

[StoredGrades]

No Max Length

Student Class Submission

Percent

Enter the grade the student earned upon completion of this course.

[StoredGrades]

No Max Length

Student Class Submission

[S_NH_SGR_X]ELO_Description

Choose one of the following ELO Bearing Statuses:

• Y = Yes
• N = No
• P = Partial

Entering Discipline Logs

Log Entries

Date & Time

Enter the log entry date & time.

[Log]Entry_Date

[Log]Entry_Time

10

N/A

End of Year Enrollment Submission

Log Type

Choose the log entry type.

[Log]LogTypeID

N/A

End of Year Enrollment Submission

Consequence

Choose the consequence.

Note: Choose the ISS or OSS consequence to count towards in-school or out-of-school suspensions.

[Log]consequence

N/A

End of Year Enrollment Submission

CRDC – Part 2

Duration

Enter the number of full day in school suspensions or full day out-of-school suspensions this student received as a consequence of this discipline action. You must enter a numeric value.

[Log]Discipline_DurationActual

N/A

End of Year Enrollment Submission

Action Date

Enter the date that action s was taken to address this discipline incident, e.g., the date an in school or out-of-school suspension was assigned to the student.

Format: mm/dd/yyyy

This date is used in the Full Day Suspended In-School and Full Day Suspended Out-of-School calculations on the NH i.4.see End of Year Enrollment Submission report.

[Log]Discipline_ActionDate

N/A

End of Year Enrollment Submission

Editing School Safety-Specific Log Fields

School Safety specific Log Fields

Incident ID

Use the Get New Incident ID button to generate a new Incident ID for this entry. Use the Search Existing Incidents if you need to link this entry to another existing entry with the same ID. The School Safety Survey report requires that incidents be reported, so if you have multiple students in one incident, they need to have the same Incident ID. NOTE: Incident ID's will only display for the current Term selected. The Date/Time entry field is used to determine if the Incident ID should be included in the incident ID look-up function.

[S_NH_LOG_X]SS_incidentID

6

School Safety Survey Report

School Safety Category

A category must be selected if this incident is being reported on the School Safety survey.

Choose one of the following:

• H= Harassment
• B = Bullying
• CB = Cyberbullying
• R = Restraints /Seclusion
• O = Student Discipline/School Safety

[Log] NH_SS_Category

2

School Safety Survey Report

Section 2: Restraints & Seclusion (School Safety and CRDC)

Choose the appropriate option if the student was restrained or placed in seclusion.

• Student was subjected to mechanical restraint.
• Student was subjected to physical restraint.
• Student restraint that resulted in bodily injury.
• Restraint occurred at a location other than the school building and/or campus.
• Student was subjected to seclusion.
• Seclusion occurred at a location other than the school building and/or campus.

[Log]CRDC_Mechanical_Restraint_TF

[Log]CRDC_Physical_Restraint_TF

[S_NH_LOG_X]SS_Restraint_Injury_TF

[S_NH_LOG_X]SS_Restraint_OtherLoc_TF

[Log]CRDC_Seclusion_TF

[S_NH_LOG_X]SS_Seclusion_OtherLoc_TF

1

CRDC – Part 2

School Safety Survey Report

Investigation Status

Select the Investigation Status if the student was restrained or placed in seclusion.

Choose one of the following:

• A= Active/On-going investigation
• C = Closed

[S_NH_LOG_X]SS_Investigation_Status

1

School Safety Survey Report

Sections 3 & 4: Harassment and Bullying

Select to indicate if this was an incident involving harassment or bullying on the basis of:

• Gender
• Sexual Orientation
• Race, Color or National Origin
• Disability
• Physical Characteristics (other than race)
• Religion
• Any Other Basis (Bullying Only)

From the Student Role drop-down list, choose one of the following:

• V = Victim
• O = Offender

[S_NH_LOG_X]SS_Harass_Gender_TF

[S_NH_LOG_X]SS_Harass_Sex_TF

[S_NH_LOG_X]SS_Harass_Race_TF

[S_NH_LOG_X]SS_Harass_Disability_TF

[S_NH_LOG_X]SS_Harass_Physical_TF

[S_NH_LOG_X]CRDC_Harass_Religion_TF

[S_NH_LOG_X]SS_Harass_Other_TF

[S_NH_LOG_X]CRDC_Harass_Role

1

CRDC – Part 2

School Safety Survey Report

4.1 – 4..4 Reporting Status

This field contains the Reporting Status of the incident.

This field is required if the School Safety Survey Category is Bullying or Cyberbullying

• R = Reported
• I = Investigated and Actual

[Log] NH_SS_Rpt_Status

1

School Safety Survey Report

4.11 – 4.17 Bullying Category

This field contains the Bullying category of the incident.

This field will appear when the School Safety Survey Category is Bullying or Cyberbullying.

Choose one of the following:

• S = Were Single Significant Event
• P = Pattern of deliberate harmful events
• V = Physical harm to victim
• H = Harm to victim’s property
• E = Social/Emotional alienation or tactics
• I = Interfered with victim’s educational opportunities
• D = Substantially disrupted the orderly operation of the school

[Log] NH_SS_Bullying_Cat

1

School Safety Survey Report

Section 5: Student Discipline

If the student was removed for at least one day select the applicable Discipline reporting category for the school safety Report.

• VI1 = Violent Incident - with Physical Injury
• VI2 = Violent Incident - No Physical Injury (including harassment & bullying)
• WP = Weapons Possession (no injury)
• ID = Illicit Drugs
• AL = Alcohol
• OT = Other Violent Incident
• DI = Disruption
• DE = Defiance
• IA = Inappropriate Language
• AO = All Other

[S_NH_LOG_X]SS_Discipline_Cat

3

School Safety Survey Report

6.1 Gun Free Schools Act of 1994

This field is required for all incidents involving firearms.

Choose one of the following:

• H =Handgun
• R = Rifles/Shotgun
• M = More than one type of weapon or firearm
• O = other

[S_NH_LOG_X]SS_Weapon

1

School Safety Survey Report

6.2 Discipline of Students disciplined for possessing a firearm

This fields is required when student is disciplined for possessing a firearm as defined in 18 USC 921

Choose one of the following:

• 1 = Expulsion with alternate placement
• 2 = Expulsion modified to less than 1 year, alternative placement
• 3 = Expulsion modified to less than 1 year, no alternative placement
• 4 = Expulsion modified to less than 1 year, receiving services
• 5 = One year expulsion, not modified, no alternative placement
• 6 = One year expulsion, not modified, receiving services
• 7 = Other disciplinary action
• 8 = Other removal (such as death, withdrawal or incarceration)
• 9 = No action taken

[S_NH_LOG_X]SS_firearm_Action

1

School Safety Survey Report

6.2 Student Identified as Disabled.

This option will appear when the School Safety Category is set to Other.

Choose one of the options, if applicable.

• Y = Disabled
• N = Not Disabled

[S_NH_LOG_X]handicapping_conditions

1

School Safety Survey Report

6.3.1 Bomb Threat

Select the checkbox if the incident involved a bomb threat.

[S_NH_LOG_X]SS_Bombthreat

1

School Safety Survey Report

6.4 Persistently Dangerous Schools

This option will appear when the School Safety Category is set to Other.

Select the checkbox next to the applicable category.

• Homicide
• First or second degree assault
• Aggravated felonious sexual assault
• Arson
• Robbery (armed, violent or threatening
• Firearms possession or sale

[S_NH_LOG_X]SS_PDS_homicide_TF

[S_NH_LOG_X]SS_PDS_assault_TF

[S_NH_LOG_X]SS_PDS_sexualassault_TF

[S_NH_LOG_X]SS_PDS_arson_TF

[S_NH_LOG_X]SS_PDS_robbery_TF

[S_NH_LOG_X]SS_PDS_firearms_TF

1

School Safety Survey Report

Defining Lunch Status

Lunch

Free and Reduced Indicator

Choose the free and reduced indicator.

[S_NH_STU_X]FandRIndicator

1

Free and Reduced Submission

Editing Enrollment Records

All Enrollments > Edit Enrollment page

Date Enrolled

Enter the date of the student enrollment.

[CC]DateEnrolled

N/A

CATE Student Course Submission

CATE Student Enrollment Submission

Date Left

Enter the date the student’s enrollment ended.

[CC]DateLeft

N/A

CATE Student Course Submission

CATE Student Enrollment Submission

Percent Complete

Specify the Percent of Course Completed.

[S_NH_CC_X]Percent_Complete

3

I4see Home School

Entering Special Program Information

Special Programs

Entry Date

Enter the entry date for the special program.

Note: The date is the first day of special program enrollment.

[SpEnrollments]Enter_Date

10

NH-12A

Exit Date

Enter the entry date for the special program.

Note: The date is the day after the last day of special program enrollment.

[SpEnrollments]Exit_Date

10

NH-12A

Program

Choose the program type for the special program.

Note: Select the LEP program to track the student in the NH-A12 report.

[SpEnrollments]ProgramID

N/A

NH-12A

Editing Current/Previous Enrollments

Transfer Information

Note: Enrollments are created during the End-of-Year process and at the following locations:

• Start Page > Special Functions > Enroll New Student
• Start Page > Student Selection > Functions

Entry Date

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

10

NH-12A

General Statistics of Public and Non Public Schools

Form A 13S

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Entry Code

Choose the entry code for the school enrollment.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

2

General Statistics of Public and Non Public Schools

SASID Request Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

Exit Date

Enter the exit date for the school enrollment.

Note: The date is the day after the last day of school enrollment.

[Students]ExitDate

[ReEnrollments]ExitDate

10

NH-12A

General Statistics of Public and Non Public Schools

Dropouts

Form A 13S

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Exit Code

Choose the exit code for the school enrollment.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

3

General Statistics of Public and Non Public Schools

Dropouts

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

Full-Time Equivalency

Choose the full-time equivalency for the school enrollment.

[Students]FTEID

[ReEnrollments]FTEID

N/A

General Statistics of Public and Non Public Schools

Form A 13S

End of Year Enrollment Submission

Grade Level

Choose the grade level for the school enrollment.

Note: You will have to use DDA to enter a grade level between 90 and 95.

[Students]Grade_Level

[ReEnrollments]Grade_Level

N/A

NH-12A

General Statistics of Public and Non Public Schools

Dropouts

Form A 13S

NECAP Label Request Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

Course Submission

CATE Student Enrollment Submission

Incoming Student Roster

District of Residence

Choose the district of residence for the school enrollment.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

N/A

General Statistics of Public and Non Public Schools

Dropouts

Form A 13S

Incoming Student Roster

Exclude this enrollment from State Reporting

Select the checkbox to exclude the enrollment from state reporting.

[Students]State_ExcludeEnrollment

[ReEnrollments]State_ExcludeEnrollment

N/A

General Statistics of Public and Non Public Schools

SASID Request Submission

NECAP Label Request Submission

Free and Reduced Submission

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

End of Year Academic Performance Submission

Incoming Student Roster

Tuition Charged

Enter the tuition charged for the school enrollment.

[Students]TuitionCharged

[ReEnrollments]TuitionCharged

N/A

Form A 13S

Tuition Charged To

Choose whom the tuition is charged to for the school enrollment.

[Students]TuitionPayer

[ReEnrollments]TuitionPayer

Note: This was previously a custom field named NH_TuitionPayer so you will need to reset this value for each student. It defaults to the first available option.

1

Form A 13S

Enrollment Status

Choose the enrollment status for the school enrollment.

See the Appendix for valid Enrollment Status codes.

Note: If unspecified the submissions use 1 – the student lives and is enrolled in this district.

[S_NH_STU_X]EnrollmentStatus

[S_NH_REN_X]Enrollment_Status

1

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

Choose the appropriate NH Grade Level

Valid Value:

• 15 - Post Secondary Graduate

[S_NH_STU_X]State_GradeLevel

[S_NH_REN_X]State_GradeLevel

CATE Student Enrollment Submission

i4see Enrollment Submission

i4see Alt Registration Request Submission

i4see Student Roster

This is an override for the default School Number.

Note: Can only be numeric and must be a length of 5.

[S_NH_STU_X]School_Number_Override

[S_NH_REN_X]School_Number_Override

i4see Enrollment Submission

i4see Alt Registration Request Submission

i4see Student Roster

Town Code

Enter the town code financially responsible for education.

Note: If the district number is the town code financially responsible for education then leave this field blank.

[S_NH_STU_X]Town_Responsible

[S_NH_REN_X]Town_Responsible

3

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

District Code

Enter the district code financially responsible for education.

Note: If the district number is the district code financially responsible for education then leave this field blank.

[S_NH_STU_X]District_Responsible

[S_NH_REN_X]District_Responsible

3

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

CATE Student Enrollment Submission

Full or Partial Grade Program Length

Enter the full or partial grade program length.

Note: Enter a number between 0 and 100 for preschool and kindergarten students.

[S_NH_STU_X]FullDayPct

[S_NH_REN_X]FullDayPct

3

End of Year Enrollment Submission

To override the Virtual Instruction Percentage calculation enter any integer between 0 to 100.

Note: If multiple school enrollments are associated to one Virtual Instruction Submission record then only edit the latest school enrollment.

[S_NH_STU_X]Virtual_Inst_Pct_Override

[S_NH_REN_X]Virtual_Inst_Pct_Override

[S_NH_STU_X]Virtual_Inst_Pct_Override

[S_NH_REN_X]Virtual_Inst_Pct_Override

Promoted Indicator

Choose the promoted indicator for the school enrollment.

Note: Submission uses the Promoted Indicator if it is specified; otherwise it defaults to 3 - Completed for Grade 12 students otherwise defaults to 2 - Promoted

[S_NH_STU_X]Promoted_Indicator

[S_NH_REN_X]Promoted_Indicator

1

Beginning of Year Enrollment Submission

End of Year Enrollment Submission

N/A

The student’s class of graduation.

Note: This field is not exposed in PowerSchool.

[Students]ClassOf

N/A

Dropouts

SAU Number Send

Enter the SAU number for the school this CATE student will attend.

[S_NH_STU_CATE_X]SAU_Number_Send

[S_NH_REN_CATE_X]SAU_Number_Send

3

CATE Course Extract

CATE Student Course Extract

CATE Student Enrollment Submission

[S_NH_STU_CATE_X]District_Number_Send

[S_NH_REN_CATE_X]District_Number_Send

School Number Send

Enter the number identifying the school this CATE student will attend.

[S_NH_STU_CATE_X]School_Number_Send

[S_NH_REN_CATE_X]School_Number_Send

3

CATE Course Extract

CATE Student Course Extract

CATE Student Enrollment Submission

[S_NH_STU_CATE_X]Receiving_SAU_Number

[S_NH_REN_CATE_X]Receiving_SAU_Number

CATE Course Extract

CATE Student Course Extract

CATE Student Enrollment Submission

[S_NH_STU_CATE_X]Receiving_District_Number

[S_NH_REN_CATE_X]Receiving_District_Number

CATE Course Extract

CATE Student Course Extract

CATE Student Enrollment Submission

[S_NH_STU_CATE_X]Receiving_School_Number

[S_NH_REN_CATE_X]Receiving_School_Number

CATE Course Extract

CATE Student Course Extract

CATE Student Enrollment Submission

CATE Entry Date

Enter the date the student enrolled in the CATE school.

[S_NH_STU_CATE_X]EntryDate

[S_NH_REN_CATE_X]EntryDate

10

CATE Course Extract

CATE Student Course Extract

CATE Student Enrollment Submission

CATE Exit Date

Enter the date the student left of the CATE school.

[S_NH_STU_CATE_X]ExitDate

[S_NH_REN_CATE_X]ExitDate

10

CATE Course Extract

CATE Student Course Extract

CATE Student Enrollment Submission

CATE Entry Code

Select the entry code for this student enrollment in the CATE school.

[S_NH_STU_CATE_X]EntryCode

[S_NH_REN_CATE_X]EntryCode

2

CATE Course Extract

CATE Student Course Extract

CATE Student Enrollment Submission

CATE Exit Code

Select the exit code that identifies the reason the student left the CATE school.

[S_NH_STU_CATE_X]ExitCode

[S_NH_REN_CATE_X]ExitCode

2

CATE Course Extract

CATE Student Course Extract

CATE Student Enrollment Submission

CATE Enrollment Status

Select the student’s current CATE enrollment status.

[S_NH_STU_CATE_X]Enrollment_Status

[S_NH_REN_CATE_X]Enrollment_Status

1

CATE Course Extract

CATE Student Course Extract

CATE Student Enrollment Submission