Student Setup
Contents
Introduction
The following data elements are required for student setup.
On the Start Page select the School link.
Choose the appropriate School from the drop-down list.
Click Submit.
Select the first letter of the student’s last name.
Select student from the List. The last accessed student information page opens for student selected.
Data Element | Additional Information | [Table]FieldName | Length | Used in These Reports |
---|---|---|---|---|
Adding General DemographicsDemographics | ||||
Name (last, first MI) | Enter the name. Note: Use the format: LastName, FirstName MiddleName. If the last name contains more than 20 characters then specify Long Last Name; otherwise just specify the Last Name. If the first name contains more than 15 characters then specify Long First Name; otherwise just specify the First Name. If the middle name contains more than 20 characters then specify Long Middle Name; otherwise just specify the Middle Name. | [Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name | 35 20 15 20 | Form A 13S SASID Request Submission CATE Student Enrollment Submission |
Address | Enter the student’s address. | [Students]Street [Students]City [Students]State [Students]Zip | Max 60 Max 50 2 Max 10 | Dropouts CATE Student Enrollment Submission |
Home Phone | Enter the student’s home phone number. | [Students]Home_Phone | Max 30 | CATE Student Enrollment Submission |
DOB | Enter the date of birth. | [Students]DOB | 10 | SASID Request Submission Free and Reduced Submission Beginning of Year Enrollment Submission End of Year Enrollment Submission End of Year Academic Performance Submission Student Class Submission CATE Student Enrollment Submission CATE Student Course Extract Incoming Student Roster |
Ethnicity: Is the student Hispanic or Latino? | Click Yes if the student’s ethnicity is Hispanic or Latino. Click No if the student’s ethnicity is not Hispanic or Latino. Note: This field is displayed only if you have PowerSchool Version 6.0.0.1 installed. | [Students]FedEthnicity | 1 | SASID Request Submission Beginning of Year Enrollment Submission End of Year Enrollment Submission |
Race: What is the student’s race? | Select the checkbox next to each race that applies to this student. Race is reported as a two-character code based on the combination of checkboxes selected and the value assigned to the Hispanic/Latino indicator. Note: This field is displayed only if you have PowerSchool Version 6.0.0.1 installed. | [StudentRace]RaceCd | 2 | SASID Request Submission Beginning of Year Enrollment Submission End of Year Enrollment Submission |
Scheduling/Reporting Ethnicity | Select the race code previously assigned to this student. Note: This field is displayed only if you have PowerSchool Version 6.0.0.1 installed. | [Students]Ethnicity | 1 | NH-12A Dropouts SASID Request Submission Beginning of Year Enrollment Submission End of Year Enrollment Submission CATE BOY, EOY, EOY CATE Student Course Extract |
Gender | Choose either female or male. Note: Female is stored as F and Male is stored as M. | [Students]Gender | 1 | NH-12A Dropouts SASID Request Submission |
SSN | Enter the student’s social security number. | [Students]SSN | Max 12 | CATE Student Enrollment Submission |
Student Number | Enter the Local Assigned Student Identifier (LASID). Note: If the LASID contains alphanumeric characters, specify the Alphanumeric LASID; otherwise specify the Student Number. | [Students]Student_Number | 20 | SASID Request Submission NECAP Label Request Submission |
Modifying InformationModify Information | ||||
Home Room | Enter the student’s assigned home room. | [Students]Home_Room | 9 | NECAP Label Request Submission |
Entering New Hampshire State InformationState/Province – New Hampshire | ||||
Exclude this student from state reporting | Select the checkbox to exclude the student from state reporting. Note: Select the checkbox for home schooled students. | [Students]State_ExcludeFromReporting | 1 | General Statistics of Public and Non Public Schools SASID Request Submission AP Free and Reduced Submission Beginning of Year Enrollment Submission End of Year Enrollment Submission End of Year Academic Performance Submission CATE Student Enrollment Submission CATE Student Course Extract CATE Course Extract Incoming Student Roster |
Exclude the current enrollment from State Reporting | Select this checkbox to exclude the student from State Reporting. | [Students]state_excludeenrollment | 1 | SASID Request Submission NECAP Label Request Submission Free and Reduced Submission Beginning of Year Enrollment Submission End of Year Enrollment Submission End of Year Academic Performance Submission Student Class Submission |
Flag this student for inclusion in CATE Extracts | Select the checkbox to flag the student for inclusion in CATE extracts. | [S_NH_STU_CATE_X]CATE_Include_Flag | 1 | CATE Course Extract CATE Student Course Extract CATE Student Enrollment Submission |
Entering iNHDEX Data ElementsCompliance – New Hampshire State Information > iNHDEX Data Elements | ||||
SASID | Enter the 10-digit State Assigned Student Identifier (SASID). Note: When you receive a file back from the state after submitting a SASID request use Quick Import to get the SASID into this field. | [Students]State_StudentNumber | 10 | SASID Request Submission NECAP Label Request Submission Free and Reduced Submission Beginning of Year Enrollment Submission End of Year Enrollment Submission End of Year Academic Performance Submission Student Class Submission CATE Student Course Extract CATE Student Enrollment Submission Incoming Student Roster |
LASID / Alphanumeric LASID | If the LASID contains alphanumeric characters, specify the Alphanumeric LASID; otherwise leave this field blank. The LASID will default to the student number entered on the General Demographics page. | [S_NH_STU_X]LASID | 20 | SASID Request Submission NECAP Label Request Submission |
Legal Last Name / Long Last Name | If the last name contains more than 20 characters, enter the Long Last Name; otherwise leave this field blank. The Last Name will default to the student’s last name entered on the General Demographics page. | [Students]Last_Name OR [Students]PSCore_Legal_Last_Name | 50 | SASID Request Submission |
Legal First Name / Long First Name | If the first name contains more than 15 characters, enter the Long First Name; otherwise leave this field blank. The First Name will default to the student’s first name entered on the General Demographics page. | [Students]First_Name OR [Students]PSCore_Legal_First_Name | 32 | SASID Request Submission |
Legal Middle Name / Long Middle Name | If the middle name contains more than 20 characters, enter the Long Middle Name; otherwise leave this field blank. The Middle Name will default to the student’s middle name entered on the General Demographics page. | [Students]Middle_Name OR [Students]PSCore_Legal_Middle_Name | 32 | SASID Request Submission |
Suffix | Enter the suffix. | [S_NH_STU_X]Suffix | 10 | SASID Request Submission |
Legal Gender | Indicates the students legal gender. The Gender will default to the student’s Gender entered on the General Demographics page. | [Students]Gender OR [Students]PSCore_Legal_Gender | 1 | SASID Request Submission |
Town of Birth (TownOfBirth) | Enter the student's town of birth. | [S_NH_STU_X]TownOfBirth | 50 | SASID Request Submission |
Country of Birth (CountryOfBirth) | Enter the student's country of birth. | [S_NH_STU_X]Country_Of_Birth | 4 | SASID Request Submission |
Date First Entered US Schools (DateFirstEnteredUSSch) | Enter the month, day, year the student entered a US school for the first time. | [S_NH_STU_X]First_Entered_US_Schools | ||
Residential Home (ResidentialHome) | Choose the residential home. Note: Choose the most recent. | [S_NH_STU_X]ResidentialHome | 1 | End of Year Enrollment Submission |
Parent Military Status (ParentMilitaryCd) | Indicates if a student has a parent or guardian in the military as defined by the Federal Government.
| [S_NH_STU_X]Parent_Military_Status OR [S_NH_REN_X]Parent_Military_Status | 2 | Beginning of Year Enrollment Submission |
Sort Group for Assessment Test Labels / Assessment Grouping (AssessmentGrouping) | Enter the assessment grouping. Note: Enter this field in case the home room is not specified for the student. | [S_NH_STU_X]AssessmentGrouping | 30 | NECAP Label Request Submission |
Diploma Type (DiplomaType) | Choose the diploma type. Note: Used by the submissions if the promoted indicator for the enrollment is 3 – completed. | [S_NH_STU_X]DiplomaType | 1 | Beginning of Year Enrollment Submission End of Year Enrollment Submission |
Post Graduation Plans (PostGradPlans) | Choose the post-graduation plans. Note: Used by the submissions if the promoted indicator for the enrollment is 3 – completed. | [S_NH_STU_X]PostGradPlans | 2 | Beginning of Year Enrollment Submission End of Year Enrollment Submission |
NH Scholar Status (NH ScholarCd) | Select the checkbox if this student participates in the State Scholars Program. | [S_NH_STU_X]State_Scholars_Include_Flag | 1 | N/A |
College Dual-Enrollment Result (CollegeDualEnrollCd) | A grade of C or better in a dual-enrollment course. | [S_NH_STU_CCR_X]Dual_Enrollment_Achieved | 1 | College and Career Readiness |
SAT Results (SATCd) | Indicate if the student's Scholastic Aptitude Test (SAT) scores exceed the college and career ready benchmark in Math and Reading. | [S_NH_STU_CCR_X]SAT_Achieved | 1 | College and Career Readiness |
ACT Results (ACTCd) | Indicate if the student's American College Test (ACT) scores meets or exceeds the college readiness benchmark. | [S_NH_STU_CCR_X]ACT_Achieved | 1 | College and Career Readiness |
AP Exam Results (APExamCd) | Indicate if the student received a score of 3 or higher on one or more Advanced Placement (AP) exam. | [S_NH_STU_CCR_X]AP_Exam_Achieved | 1 | College and Career Readiness |
IB Exam Results (IBExamCd) | Indicate if the student received a score of 4 or higher on one or more International Baccalaureate (IB) exam. | [S_NH_STU_CCR_X]IB_Exam_Achieved | 1 | College and Career Readiness |
ASVAB Results (ASVABCd) | Indicate of the student scored at least Level III on components of the Armed Services Vocational Aptitude Battery (ASVAB) that comprise the Armed Forces Qualifying Test (AFQT). | [S_NH_STU_CCR_X]ASVAB_Achieved | 1 | College and Career Readiness |
ACT National Career Readiness Certificate (ACTNationalCareerReadinessCd) | Indicate if the student completed the American College Test (ACT) National Career Readiness Certificate. | [S_NH_STU_CCR_X]ACT_Cert_Achieved | 1 | College and Career Readiness |
Completion of an NH Industry Recognized Credential (IndustryRecognizedCareerCd) | Indicate if a student has completed an Industry Recognized credential. | [S_NH_STU_CCR_X]Industry_Cred_Achieved | 1 | College and Career Readiness |
Participation in Career Pathways | Select 1 if student participated in one career pathway, 2 if student participated in multiple career pathways or leave blank. | [S_NH_STU_CCR_X]PartCareerPathways | 1 | College and Career Readiness |
Participation in an approved apprenticeship program (per RSA 278:3 and RSA 278:7) | Select 1 if student participated in an approved apprenticeship program or leave blank. | [S_NH_STU_CCR_X]PartApprApprentProg | 1 | College and Career Readiness |
Seal of Biliteracy (iNHDEX 24-25) | Indicates whether a student has a Seal of Biliteracy 0 - No. 1 - Yes. | [S_NH_STU_CCR_X]Seal_of_Biliteracy | 1 | College and Career Readiness |
Title 1 Program Participation – Math (Title1Math) | Select the checkbox if the student participates in Title 1 Math. Note: This field indicates if the student has participated in any Title I program of this type during the year being reported. | [S_NH_STU_EOY_X]Title1Math | 1 | End of Year Academic Performance Submission |
Title 1 Program Participation – Reading and Language Arts (Title1RLA) | Select the checkbox if the student participates in Title 1 Reading and Language Arts. Note: This field indicates the student has participated in any Title I program of this type during the year being reported. | [S_NH_STU_EOY_X]Title1RLA | 1 | End of Year Academic Performance Submission |
Title 1 Program Participation – Science (Title1Science) | Select the checkbox if the student participates in Title 1 Science. Note: This field indicates the student has participated in any Title I program of this type during the year being reported. | [S_NH_STU_EOY_X]Title1Science | 1 | End of Year Academic Performance Submission |
Title 1 Program Participation – Social Studies (Title1SocSty) | Select the checkbox if the student participates in Title 1 Social Studies. Note: This field indicates the student has participated in any Title I program of this type during the year being reported. | [S_NH_STU_EOY_X]Title1SocSty | 1 | End of Year Academic Performance Submission |
Title 1 Program Participation – Career & Technical Education Title1VCE) | Select the checkbox if the student participates in Title 1 Career and Technical Education. Note: This field indicates the student has participated in any Title I program of this type during the year being reported. | [S_NH_STU_EOY_X]Title1VCE | 1 | End of Year Academic Performance Submission |
Title 1 Program Participation – Other Instructional Program (Title1OI) | Select the checkbox if the student participates in Title 1 Other Instructional Program. Note: This field indicates the student has participated in any Title I program of this type during the year being reported. | [S_NH_STU_EOY_X]Title1OI | 1 | End of Year Academic Performance Submission |
Title 1 Program Participation – Health, Dental or Eye Care (Title1HDE) | Select the checkbox if the student participates in Title 1 Health, Dental or Eye Care. Note: This field indicates the student has participated in any Title I program of this type during the year being reported. | [S_NH_STU_EOY_X]Title1HDE | 1 | End of Year Academic Performance Submission |
Title 1 Program Participation – Supporting Guidance or Advocacy (Title1SGA) | Select the checkbox if the student participates in Title 1 Supporting Guidance or Advocacy. Note: This field indicates the student has participated in any Title I program of this type during the year being reported. | [S_NH_STU_EOY_X]Title1SGA | 1 | End of Year Academic Performance Submission |
Title 1 Program Participation – Other Supportive Services Program (Title1OSSP) | Select the checkbox if the student participates in Title 1 Other Supportive Services Program. Note: This field indicates the student has participated in any Title I program of this type during the year being reported. | [S_NH_STU_EOY_X]Title1OSSP | 1 | End of Year Academic Performance Submission |
Viewing Obsolete Data ElementsCompliance – New Hampshire State Information > iNHDEX Data Elements > Obsolete Fields | ||||
Assessment ID | ||||
Civics Assessment | ||||
Civics Assessment Type | ||||
Homeless Code (HomelessCd) | ||||
Met two or more Indicators (MetindicatorsCd) | Met two or more indicators. | [S_NH_STU_CCR_X]Met_Indicators | 1 | N/A |
Original Graduation Year (OrigGradYear) | ||||
Promoted Indicaor (PromotedIndicator) | ||||
Reading Recovery (ReadingRecovery) | ||||
SPEDIS Identifier (SPEDISId) | SPEDIS ID | [S_NH_STU_X]SPEDISId | 10 | N/A |
Entering CATE Data ElementsState/Province – New Hampshire > CATE Data Elements | ||||
SASID | Enter the 10-digit State Assigned Student Identifier (SASID). Note: When you receive a file back from the state after submitting a SASID request use Quick Import to get the SASID into this field. | [Students]State_StudentNumber | 10 | CATE Student Enrollment Submission CATE Student Course Extract |
Address 2 | Enter the second line of the student’s street address. | [S_NH_STU_CATE_X]Address2 | 50 | CATE Student Enrollment Submission |
Work | Select Yes if the student participates in a planned Career and Technical and/or Tech Prep Cooperative educational experience while in the Career and Technical and/or Tech Prep program. The default is No. | [S_NH_STU_CATE_X]Work_Ind | 1 | CATE Student Enrollment Submission |
Displaced Homemaker | Select Yes if the student qualifies as a displaced homemaker. Otherwise, leave this field blank. | [S_NH_STU_CATE_X]DisplacedHomemaker | 1 | CATE Student Enrollment Submission |
Single Parent | Select Yes if the student qualifies as a single parent or is a single woman who is pregnant. Otherwise, leave this field blank. | [S_NH_STU_CATE_X]SingleParent | 1 | CATE Student Enrollment Submission |
TSA Flag | Select the Technical Skill Assessment Flag.
| [S_NH_STU_CATE_X]Tech_Skill_Assessment_Flag | 1 | CATE Student Enrollment Submission |
Graduated Flag | Select Yes if the student has graduated from the Career and Technical Education program. The default is No. | [S_NH_STU_CATE_X]Graduated_Flag | 1 | CATE Student Enrollment Submission |
Receiving School Administrative Unit Number | If attending a CTE Center, enter the Receiving School Administrative Unit Number where the center is located. | [S_NH_STU_CATE_X]Receiving_SAU_Number | 3 | CATE Student Enrollment |
District Number Receiving | If attending a CTE Center, enter the Receiving District Number where the center is located. | [S_NH_STU_CATE_X]District Number Receiving | 3 | CATE Student Enrollment Submission |
School Number Receiving | If attending a CTE Center, enter the Receiving School Number where the center is located. (Submissions use the Alternate School Number if not zero; otherwise, the School Number) | [S_NH_STU_CATE_X]Receiving_School_Number Or [Schools]Alternate_School_Number Or [Schools]School_Number | 5 | CATE Student Enrollment Submission |
Primary Program ID (CIP Code) | Enter the CIP code assigned to the primary program in which this student is enrolled at the Career and Technical Education Center. See the New Hampshire Department of Education Web site for a list of valid CIP codes. | [S_NH_STU_CATE_X]Primary_ProgID | 10 | CATE Student Enrollment |
Program Completer | Select Yes if the student has completed all required courses within a specific program and all technical core program competencies at a proficient level. | [S_NH_STU_CATE_X]ProgramCompleter | 1 | CATE Student Enrollment Submission |
Transportation Mode | Select the transportation method the student uses to travel to the Career and Technical Education Center, if that student is tuitioned. Valid Options:
Note: If left blank, 6 is reported | [S_NH_STU_CATE_X]TranMode | 1 | CATE Student Enrollment Submission |
Concentrator | Select Yes if this student has completed greater than 50% of the required sequence of instructions in the CTE program and is enrolled in the second half of the program as of October 1st or March 1st of the given school year. The default is No. | [S_NH_STU_CATE_X]Concentrator | 1 | CATE Student Course Extract |
Total Competencies Completed | Enter the total competencies this student has completed. | [S_NH_STU_CATE_X]TotalCompetenciesCompleted | 3 | CATE Student Course Extract |
Verifying AttendanceAttendance | ||||
Attendance | Make sure attendance data is entered for the student. For more information, see PowerSchool Help. | [Attendance] | N/A | General Statistics of Public and Non Public Schools Form A 13S End of Year Enrollment Submission |
Defining Historical GradesHistorical Grades | ||||
Grade | Enter the grade the student earned upon completion of this course. | [StoredGrades] | No Max Length | Student Class Submission |
Percent | Enter the grade the student earned upon completion of this course. | [StoredGrades] | No Max Length | Student Class Submission |
Enter ELO information if applicable: | ||||
ELO Description | Select the appropriate ELO Description code. | [S_NH_SGR_X]ELO_Description | 4 | i4see ELO Submission |
ELO Primary Subject Code | Select the appropriate Primary Subject Code. View Codes. | [S_NH_SGR_X]ELO_Subject_Area1 | 8 | i4see ELO Submission |
ELO Community Partner | Enter the ELO Community Partner/Mentor name. | [S_NH_SGR_X]ELO_Community_Partner | 100 | i4see ELO Submission |
ELO Credit Bearing Status | Choose one of the following ELO Bearing Statuses:
| [S_NH_SGR_X]ELO_Credit_Bearing | 1 | i4see ELO Submission |
ELO Number of Days Per Week out of School Building | Enter the ELO Number of Days Per Week out of School Building. | [S_NH_SGR_X]ELO_Num_DaysPerWk | 5 | i4see ELO Submission |
Entering Discipline LogsLog Entries | ||||
Date & Time | Enter the log entry date & time. | [Log]Entry_Date [Log]Entry_Time | 10 N/A | End of Year Enrollment Submission |
Log Type | Choose the log entry type. | [Log]LogTypeID | N/A | End of Year Enrollment Submission |
Consequence | Choose the consequence. Note: Choose the ISS or OSS consequence to count towards in-school or out-of-school suspensions. | [Log]consequence | N/A | End of Year Enrollment Submission CRDC – Part 2 |
Duration | Enter the number of full day in school suspensions or full day out-of-school suspensions this student received as a consequence of this discipline action. You must enter a numeric value. | [Log]Discipline_DurationActual | N/A | End of Year Enrollment Submission |
Action Date | Enter the date that action s was taken to address this discipline incident, e.g., the date an in school or out-of-school suspension was assigned to the student. Format: mm/dd/yyyy This date is used in the Full Day Suspended In-School and Full Day Suspended Out-of-School calculations on the NH i.4.see End of Year Enrollment Submission report. | [Log]Discipline_ActionDate | N/A | End of Year Enrollment Submission |
Editing School Safety-Specific Log FieldsSchool Safety specific Log Fields | ||||
Incident ID | Use the Get New Incident ID button to generate a new Incident ID for this entry. Use the Search Existing Incidents if you need to link this entry to another existing entry with the same ID. The School Safety Survey report requires that incidents be reported, so if you have multiple students in one incident, they need to have the same Incident ID. NOTE: Incident ID's will only display for the current Term selected. The Date/Time entry field is used to determine if the Incident ID should be included in the incident ID look-up function. | [S_NH_LOG_X]SS_incidentID | 6 | School Safety Survey Report |
School Safety Category | A category must be selected if this incident is being reported on the School Safety survey. Choose one of the following:
| [Log] NH_SS_Category | 2 | School Safety Survey Report |
Section 2: Restraints & Seclusion (School Safety and CRDC) | Choose the appropriate option if the student was restrained or placed in seclusion.
| [Log]CRDC_Mechanical_Restraint_TF [Log]CRDC_Physical_Restraint_TF [S_NH_LOG_X]SS_Restraint_Injury_TF [S_NH_LOG_X]SS_Restraint_OtherLoc_TF [Log]CRDC_Seclusion_TF [S_NH_LOG_X]SS_Seclusion_OtherLoc_TF | 1 | CRDC – Part 2 School Safety Survey Report |
Investigation Status | Select the Investigation Status if the student was restrained or placed in seclusion. Choose one of the following:
| [S_NH_LOG_X]SS_Investigation_Status | 1 | School Safety Survey Report |
Sections 3 & 4: Harassment and Bullying | Select to indicate if this was an incident involving harassment or bullying on the basis of:
From the Student Role drop-down list, choose one of the following:
| [S_NH_LOG_X]SS_Harass_Gender_TF [S_NH_LOG_X]SS_Harass_Sex_TF [S_NH_LOG_X]SS_Harass_Race_TF [S_NH_LOG_X]SS_Harass_Disability_TF [S_NH_LOG_X]SS_Harass_Physical_TF [S_NH_LOG_X]CRDC_Harass_Religion_TF [S_NH_LOG_X]SS_Harass_Other_TF [S_NH_LOG_X]CRDC_Harass_Role | 1 | CRDC – Part 2 School Safety Survey Report |
4.1 – 4..4 Reporting Status | This field contains the Reporting Status of the incident. This field is required if the School Safety Survey Category is Bullying or Cyberbullying
| [Log] NH_SS_Rpt_Status | 1 | School Safety Survey Report |
4.11 – 4.17 Bullying Category | This field contains the Bullying category of the incident. This field will appear when the School Safety Survey Category is Bullying or Cyberbullying. Choose one of the following:
| [Log] NH_SS_Bullying_Cat | 1 | School Safety Survey Report |
Section 5: Student Discipline | If the student was removed for at least one day select the applicable Discipline reporting category for the school safety Report.
| [S_NH_LOG_X]SS_Discipline_Cat | 3 | School Safety Survey Report |
6.1 Gun Free Schools Act of 1994 | This field is required for all incidents involving firearms. Choose one of the following:
| [S_NH_LOG_X]SS_Weapon | 1 | School Safety Survey Report |
6.2 Discipline of Students disciplined for possessing a firearm | This fields is required when student is disciplined for possessing a firearm as defined in 18 USC 921 Choose one of the following:
| [S_NH_LOG_X]SS_firearm_Action | 1 | School Safety Survey Report |
6.2 Student Identified as Disabled. | This option will appear when the School Safety Category is set to Other. Choose one of the options, if applicable.
| [S_NH_LOG_X]handicapping_conditions | 1 | School Safety Survey Report |
6.3.1 Bomb Threat | Select the checkbox if the incident involved a bomb threat. | [S_NH_LOG_X]SS_Bombthreat | 1 | School Safety Survey Report |
6.4 Persistently Dangerous Schools | This option will appear when the School Safety Category is set to Other. Select the checkbox next to the applicable category.
| [S_NH_LOG_X]SS_PDS_homicide_TF [S_NH_LOG_X]SS_PDS_assault_TF [S_NH_LOG_X]SS_PDS_sexualassault_TF [S_NH_LOG_X]SS_PDS_arson_TF [S_NH_LOG_X]SS_PDS_robbery_TF [S_NH_LOG_X]SS_PDS_firearms_TF | 1 | School Safety Survey Report |
Defining Lunch StatusLunch | ||||
Free and Reduced Indicator | Choose the free and reduced indicator. | [S_NH_STU_X]FandRIndicator | 1 | Free and Reduced Submission |
Editing Enrollment RecordsAll Enrollments > Edit Enrollment page | ||||
Date Enrolled | Enter the date of the student enrollment. | [CC]DateEnrolled | N/A | CATE Student Course Submission CATE Student Enrollment Submission |
Date Left | Enter the date the student’s enrollment ended. | [CC]DateLeft | N/A | CATE Student Course Submission CATE Student Enrollment Submission |
Percent Complete | Specify the Percent of Course Completed. | [S_NH_CC_X]Percent_Complete | 3 | I4see Home School |
Entering Student Program InformationStudent Programs | ||||
Entry Date | Enter the entry date for the student program. Note: The date is the first day of student program enrollment. | [SpEnrollments]Enter_Date | 10 | NH-12A |
Exit Date | Enter the entry date for the student program. Note: The date is the day after the last day of student program enrollment. | [SpEnrollments]Exit_Date | 10 | NH-12A |
Program | Choose the program type for the student program. Note: Select the LEP program to track the student in the NH-A12 report. | [SpEnrollments]ProgramID | N/A | NH-12A |
Editing Current/Previous EnrollmentsTransfer Information Note: Enrollments are created during the End-of-Year process and at the following locations:
| ||||
Entry Date | Enter the entry date for the school enrollment. Note: The date is the first day of school enrollment. | [Students]EntryDate [ReEnrollments]EntryDate | 10 | NH-12A General Statistics of Public and Non Public Schools Form A 13S SASID Request Submission NECAP Label Request Submission Free and Reduced Submission Beginning of Year Enrollment Submission End of Year Enrollment Submission End of Year Academic Performance Submission |
Entry Code | Choose the entry code for the school enrollment. Note: You must choose an entry code for all school enrollments. | [Students]EntryCode [ReEnrollments]EntryCode | 2 | General Statistics of Public and Non Public Schools SASID Request Submission Beginning of Year Enrollment Submission End of Year Enrollment Submission |
Exit Date | Enter the exit date for the school enrollment. Note: The date is the day after the last day of school enrollment. | [Students]ExitDate [ReEnrollments]ExitDate | 10 | NH-12A General Statistics of Public and Non Public Schools Dropouts Form A 13S SASID Request Submission NECAP Label Request Submission Free and Reduced Submission Beginning of Year Enrollment Submission End of Year Enrollment Submission End of Year Academic Performance Submission |
Exit Code | Choose the exit code for the school enrollment. Note: You must choose an exit code for school enrollments where the exit date is in the past. | [Students]ExitCode [ReEnrollments]ExitCode | 3 | General Statistics of Public and Non Public Schools Dropouts Beginning of Year Enrollment Submission End of Year Enrollment Submission |
Full-Time Equivalency | Choose the full-time equivalency for the school enrollment. | [Students]FTEID [ReEnrollments]FTEID | N/A | General Statistics of Public and Non Public Schools Form A 13S End of Year Enrollment Submission |
Grade Level | Choose the grade level for the school enrollment. Note: You will have to use DDA to enter a grade level between 90 and 95. | [Students]Grade_Level [ReEnrollments]Grade_Level | N/A | NH-12A General Statistics of Public and Non Public Schools Dropouts Form A 13S NECAP Label Request Submission Beginning of Year Enrollment Submission End of Year Enrollment Submission Course Submission CATE Student Enrollment Submission Incoming Student Roster |
District of Residence | Choose the district of residence for the school enrollment. | [Students]DistrictOfResidence [ReEnrollments]DistrictOfResidence | N/A | General Statistics of Public and Non Public Schools Dropouts Form A 13S Incoming Student Roster |
Exclude this enrollment from State Reporting | Select the checkbox to exclude the enrollment from state reporting. | [Students]State_ExcludeEnrollment [ReEnrollments]State_ExcludeEnrollment | N/A | General Statistics of Public and Non Public Schools SASID Request Submission NECAP Label Request Submission Free and Reduced Submission Beginning of Year Enrollment Submission End of Year Enrollment Submission End of Year Academic Performance Submission Incoming Student Roster |
Tuition Charged | Enter the tuition charged for the school enrollment. | [Students]TuitionCharged [ReEnrollments]TuitionCharged | N/A | Form A 13S |
Tuition Charged To | Choose whom the tuition is charged to for the school enrollment. | [Students]TuitionPayer [ReEnrollments]TuitionPayer Note: This was previously a custom field named NH_TuitionPayer so you will need to reset this value for each student. It defaults to the first available option. | 1 | Form A 13S |
Enrollment Status | Choose the enrollment status for the school enrollment. See the Appendix for valid Enrollment Status codes. Note: If unspecified the submissions use 1 – the student lives and is enrolled in this district. | [S_NH_STU_X]EnrollmentStatus [S_NH_REN_X]Enrollment_Status | 1 | Beginning of Year Enrollment Submission End of Year Enrollment Submission |
Grade Level | Choose the appropriate NH Grade Level Valid Value:
| [S_NH_STU_X]State_GradeLevel [S_NH_REN_X]State_GradeLevel | 6 | CATE Student Enrollment Submission i4see Enrollment Submission i4see Alt Registration Request Submission i4see Student Roster |
District Number Override (OOD Students Only) | When this field is populated the student will be included in the iNHDEX Student Class Submission, iNHDEX Student Roster and iNHDEX Free and Reduced Submission Report. | [S_STU_X]OutofDistrict_DistOverride [S_REN_X]OutofDistrict_DistOverride | 10 | Student Class Submission Student Roster Free and Reduced Submission |
School Number Override | This is an override for the default School Number. Note: Can only be numeric and must be a length of 5. | [S_NH_STU_X]School_Number_Override [S_NH_REN_X]School_Number_Override | 5 | i4see Enrollment Submission i4see Alt Registration Request Submission i4see Student Roster |
Test School Override | This the School number to override the test center. | [S_NH_STU_X]Test_School_Override [S_NH_REN_X]Test_School_Override | 5 | iNHDEX Student Roster |
Town Code | Enter the town code financially responsible for education. Note: If the district number is the town code financially responsible for education then leave this field blank. | [S_NH_STU_X]Town_Responsible [S_NH_REN_X]Town_Responsible | 3 | Beginning of Year Enrollment Submission End of Year Enrollment Submission |
District Code | Enter the district code financially responsible for education. Note: If the district number is the district code financially responsible for education then leave this field blank. | [S_NH_STU_X]District_Responsible [S_NH_REN_X]District_Responsible | 3 | Beginning of Year Enrollment Submission End of Year Enrollment Submission CATE Student Enrollment Submission |
Full or Partial Grade Program Length | Enter the full or partial grade program length. Note: Enter a number between 0 and 100 for preschool and kindergarten students. | [S_NH_STU_X]FullDayPct [S_NH_REN_X]FullDayPct | 3 | End of Year Enrollment Submission |
Virtual Instruction Percent Override | To override the Virtual Instruction Percentage calculation enter any integer between 0 to 100. Note: If multiple school enrollments are associated to one Virtual Instruction Submission record then only edit the latest school enrollment. | [S_NH_STU_X]Virtual_Inst_Pct_Override [S_NH_REN_X]Virtual_Inst_Pct_Override | 11 | i4see Virtual Instruction Submission |
Virtual Instruction Percent Override | [S_NH_STU_X]Virtual_Inst_Pct_Override [S_NH_REN_X]Virtual_Inst_Pct_Override | 11 | ||
Promoted Indicator | Choose the promoted indicator for the school enrollment. Note: Submission uses the Promoted Indicator if it is specified; otherwise it defaults to 3 - Completed for Grade 12 students otherwise defaults to 2 - Promoted | [S_NH_STU_X]Promoted_Indicator [S_NH_REN_X]Promoted_Indicator | 1 | Beginning of Year Enrollment Submission End of Year Enrollment Submission |
N/A | The student’s class of graduation. Note: This field is not exposed in PowerSchool. | [Students]ClassOf | N/A | Dropouts |
SAU Number Send | Enter the SAU number for the school this CATE student will attend. | [S_NH_STU_CATE_X]SAU_Number_Send [S_NH_REN_CATE_X]SAU_Number_Send | 3 | CATE Course Extract CATE Student Course Extract CATE Student Enrollment Submission |
District Number Send | This is an override for the District Code. If left blank, the District Code is reported. | [S_NH_STU_CATE_X]District_Number_Send [S_NH_REN_CATE_X]District_Number_Send | 6 | CATE Student Enrollment Submission |
School Number Send | Enter the number identifying the school this CATE student will attend. | [S_NH_STU_CATE_X]School_Number_Send [S_NH_REN_CATE_X]School_Number_Send | 3 | CATE Course Extract CATE Student Course Extract CATE Student Enrollment Submission |
If attending a CTE Center, enter the Receiving School Administrative Unit Number where the center is located | If attending a CTE Center, enter the Receiving School Administrative Unit Number where the center is located. | [S_NH_STU_CATE_X]Receiving_SAU_Number [S_NH_REN_CATE_X]Receiving_SAU_Number | 6 | CATE Course Extract CATE Student Course Extract CATE Student Enrollment Submission |
If attending a CTE Center, enter the Receiving District Number where the center is located | If attending a CTE Center, enter the Receiving District Number where the center is located. | [S_NH_STU_CATE_X]Receiving_District_Number [S_NH_REN_CATE_X]Receiving_District_Number | 6 | CATE Course Extract CATE Student Course Extract CATE Student Enrollment Submission |
If attending a CTE Center, enter the Receiving School Number where the center is located | If attending a CTE Center, enter the Receiving School Number where the center is located. | [S_NH_STU_CATE_X]Receiving_School_Number [S_NH_REN_CATE_X]Receiving_School_Number | 10 | CATE Course Extract CATE Student Course Extract CATE Student Enrollment Submission |
CATE Entry Date | Enter the date the student enrolled in the CATE school. | [S_NH_STU_CATE_X]EntryDate [S_NH_REN_CATE_X]EntryDate | 10 | CATE Course Extract CATE Student Course Extract CATE Student Enrollment Submission |
CATE Exit Date | Enter the date the student left of the CATE school. | [S_NH_STU_CATE_X]ExitDate [S_NH_REN_CATE_X]ExitDate | 10 | CATE Course Extract CATE Student Course Extract CATE Student Enrollment Submission |
CATE Entry Code | Select the entry code for this student enrollment in the CATE school. | [S_NH_STU_CATE_X]EntryCode [S_NH_REN_CATE_X]EntryCode | 2 | CATE Course Extract CATE Student Course Extract CATE Student Enrollment Submission |
CATE Exit Code | Select the exit code that identifies the reason the student left the CATE school. | [S_NH_STU_CATE_X]ExitCode [S_NH_REN_CATE_X]ExitCode | 2 | CATE Course Extract CATE Student Course Extract CATE Student Enrollment Submission |
CATE Enrollment Status | Select the student’s current CATE enrollment status. | [S_NH_STU_CATE_X]Enrollment_Status [S_NH_REN_CATE_X]Enrollment_Status | 1 | CATE Course Extract CATE Student Course Extract CATE Student Enrollment Submission |