iNHDEX Enrollment

Field

Description

Select Schools

If run at the district level, choose one of the following:

• Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included.

• All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Select Students

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.

• All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Start Date

Enter the first date in the date range for this report. A student must have an active enrollment record equal to or later than this date to be included on the report.

End Date

Enter the last date in the date range for this report. A student must have an active enrollment record prior to or equal to this date to be included on the report.

Reporting Period

Select:

BOY for the Beginning of Year Submission

MOY for Middle of the Year Submission

EOY for End of Year Submission

How hours will be Reported (Half Days/Hours)

Select Half Days or Hours

If hours are selected, then the hours are calculated from the Instructional Hours Per Day field (School > Bell Schedule > Edit Bell Schedule > Bell Schedule Name > Instructional Hours Per Day). The hours are prorated based on the student’s absence/presence for each day. Since attendance is recorded in half days the hours reported will either be 100% of hours entered, 50% of hours entered, or 0% of hours entered.

Include Column Headings

Choose the option to include or not include column headings in the report.

Note: If running this report for the i4see Enrollment Submission, do not include the column headings.

Include Student Names

Choose the option to include or not include a column of student names in the report. The state file should not include the student names, the 'Yes' option is for verification purposes only. The default is set to ‘No’.

Note: If running this report for the i4see Enrollment Submission, do not include the student names.

Scheduling – Run Now

Leave Run Now selected to run the report now.

Scheduling – Please Select When to run

Click the Schedule button to schedule this report to run nightly, and then select the Weekdays only checkbox.

Data Element

Description

[Table]FieldName

Field Type

Field Length

Begin / End Position

SAU Number

This field contains the school administrative unit number assigned to the school submitting the report. This field is extracted from the Start Page > District Setup > District Information.

[Prefs]NH_SAUNBR

Numeric

3

N/A

District Number

This field contains the number of the district submitting the report. This field is extracted from the Start Page > District Setup > District Information.

[Schools]District_Number

OR

[Prefs]Name-districtnumber

Numeric

3

N/A

School Number

This field contains the number of the school submitting the report. This field is extracted from the Alternate School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. If the Alternate School Number field is blank, this field is extracted from the School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.

[Schools]Alternate_School_Number

Or

[Schools]School_Number

Or

[S_NH_STU_X]School_Number_Override

Or

[S_NH_REN_X]School_Number_Override

Numeric

5

N/A

SASID

This field contains SASID assigned to this student by the New Hampshire Department of Education. This field is extracted from the Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.

[Students]State_StudentNumber

Numeric

10

N/A

Student Name

If 'Yes' is selected in the 'Include Student Names' parameter, this column will appear with the student name in Last First Middle order. This a not a State Data Element for the report but is an option for the purpose of verification.

[Students]LastFirst

Alpha-numeric

150

N/A

Date of Birth

This field contains the student’s date of birth. This field is extracted from the Start Page > Student Selection > General Demographics.

[Students]DOB

Date

8

N/A

Grade

This field contains the student’s grade level. This field is extracted from the Grade Level field under the New Hampshire State Reporting section on the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. If this field is blank, the grade level decoded with the correct values for the report.

[Students]Grade_Level

OR

[ReEnrollments]Grade_Level

OR

[S_NH_STU_X] State_GradeLevel OR

[S_NH_REN_X]State_GradeLevel

Numeric

2

N/A

Enrollment Status

This field contains the student’s current enrollment status. This field is extracted from Start Page > Student Selection > Transfer Information.

When the field is blank, the report defaults the status to ‘21’.

[S_NH_STU_X]Enrollment_Status

OR

[S_NH_REN_X]Enrollment_Status

Numeric

2

N/A

Entry Date

This field contains the date the student enrolled in the school. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.

[Students]EntryDate

OR

[ReEnrollments]EntryDate

Date

8

N/A

Entry Code

This field contains the entry code the student enrollment. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.

[Students]EntryCode

OR

[ReEnrollments]EntryCode

Alpha-numeric

3

N/A

Exit Date

This field contains the date the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.

Note: When the Enrollment Status is '7' and the Reporting Period is Beginning of Year (BOY) or Anytime of Year (AOY) and the student exit date is before the date the report is being generated then the Exit Date is the student exit date, otherwise the Exit Date is one day prior to the student exit date.

If Reporting Period is EOY

[Students]ExitDate - 1 day

OR

[ReEnrollments]ExitDate - 1 day

If Reporting Period is BOY or AOY

AND [S_NH_STU_X]Enrollment_Status = 7 or OR
[S_NH_REN_X]Enrollment_Status = 7 THEN [Students]ExitDate OR [ReEnrollments]ExitDate

ELSE [Students]ExitDate - 1 day or [ReEnrollments]ExitDate - 1 day

Date

8

N/A

Exit Code

This field contains the code identifying the reason the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.

[Students]ExitCode

OR

[ReEnrollments]ExitCode

Alpha-numeric

3

N/A

District Responsible

This field contains the code identifying the school district financially responsible for the student’s education. This field is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Information. If the District Responsible field is blank, this district number is extracted from the District Information page, Start Page > District Setup > District Information

[S_NH_STU_X] District_Responsible

OR

[S_NH_REN_X]District_Responsible

OR

[Prefs]districtnumber

Numeric

3

N/A

Town Responsible

This field contains the code identifying the town financially responsible for the student’s education. This field is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Information. If the Town Responsible field is blank, this district number is extracted from the District Information page, Start Page > District Setup > District Information

[S_NH_STU_X]Town_Responsible

OR

[S_NH_REN_X]Town_Responsible

OR

[Prefs]districtnumber

Numeric

3

N/A

Full or Partial Grade Program Length

This field contains the percent of the school week that is available for the Pre School and Kindergarten student. It indicates if the student is attending a full-time or part-time program. This field is extracted from the Current Enrollment page, Start Page > Student Selection > Transfer Information.

If Reporting Period is EOY then reported as null.

[S_NH_STU_X]FullDayPct

OR

[S_NH_REN_X]FullDayPct

Numeric

3

N/A

Diploma Type

This field identifies the type of diploma the student received, if the student graduated from the school. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.

If Promoted Indicator =3 Then

[S_NH_STU_X]DiplomaType

Alpha-numeric

2

N/A

PostGraduatePlans

This field contains the code identifying the student’s post-graduation plans. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.

If Promoted Indicator =3 Then

[S_NH_STU_X]PostGradPlans

Alpha-numeric

2

N/A

Race

Race is calculated based on the combination of checkboxes selected and the value assigned to the Hispanic/Latino indicator on the Demographics page, Start Page > Student Selection > General Demographics.

[StudentsRace]RaceCd

Numeric

2

N/A

Ethnicity

This field contains the student’s ethnicity.

[Students]fedethnicity = 1 THEN '1' ELSE '2'

Sex

This field contains the student’s gender.

[Students]Gender='F' THEN '2' WHEN stu.Gender='M' THEN '1'

Residential Home

This field identifies the group home in which the student resides, if the student resides in a group home. Otherwise, this field contains a 1.

If Reporting Period is EOY then reported as null.

[S_NH_STU_X]ResidentialHome

Alpha-numeric

2

N/A

Parent Military Code

This field indicates the student's parent or guardian military status.

[S_NH_STU_X]Parent_Military_Status OR [S_NH_REN_X]Parent_Military_Status

Alpha-numeric

1

N/A

Foster Status

Identifies if the student is in the foster system.

[S_NH_STU_X]Foster_Care

Numeric

1