i.4.see Enrollment Submission

Select Schools

If run at the district level, choose one of the following:

• Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included.
• All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Select Students

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.

• All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Start Date

Enter the first date in the date range for this report. A student must have an active enrollment record equal to or later than this date to be included on the report.

End Date

Enter the last date in the date range for this report. A student must have an active enrollment record prior to or equal to this date to be included on the report.

Reporting Period

Select:

BOY for the Beginning of Year Submission

AOY for Anytime of Year Submission

EOY for End of Year Submission

Choose the option to include or not include column headings in the report.

Note: If running this report for the i4see Enrollment Submission, do not include the column headings.

Choose the option to include or not include a column of student names in the report. The state file should not include the student names, the 'Yes' option is for verification purposes only. The default is set to ‘No’.

Note: If running this report for the i4see Enrollment Submission, do not include the student names.

Scheduling – Run Now

Leave Run Now selected to run the report now.

Scheduling – Please Select When to run

Click the Schedule button to schedule this report to run nightly, and then select the Weekdays only checkbox.

10

SASID

This field contains SASID assigned to this student by the New Hampshire Department of Education. This field is extracted from the Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.

[Students]State_StudentNumber

Numeric

10

N/A

If 'Yes' is selected in the 'Include Student Names' parameter, this column will appear with the student name in Last First Middle order. This a not a State Data Element for the report but is an option for the purpose of verification.

If running this report for the i4see Enrollment Submission, this column should not be in the file.

100

Date of Birth

This field contains the student’s date of birth. This field is extracted from the Start Page > Student Selection > General Demographics.

[Students]DOB

Date

8

N/A

420

Race

Race is calculated based on the combination of checkboxes selected and the value assigned to the Hispanic/Latino indicator on the Demographics page, Start Page > Student Selection > General Demographics.

[StudentsRace]RaceCd

Numeric

2

N/A

210

Enrollment Status

This field contains the student’s current enrollment status. This field is extracted from Start Page > Student Selection > Transfer Information.

[S_NH_STU_X]Enrollment_Status

OR

[S_NH_REN_X]Enrollment_Status

Numeric

2

N/A

30

SAU Number

This field contains the school administrative unit number assigned to the school submitting the report. This field is extracted from the Start Page > District Setup > District Information.

[Prefs]NH_SAUNBR

Numeric

3

N/A

40

District Number

This field contains the number of the district submitting the report. This field is extracted from the Start Page > District Setup > District Information.

[Schools]District_Number

OR

[Prefs]Name-districtnumber

Numeric

3

N/A

50

School Number

This field contains the number of the school submitting the report. This field is extracted from the Alternate School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. If the Alternate School Number field is blank, this field is extracted from the School Number field on the Edit School page, Start Page > District Setup > Schools/School Info > Edit School.

[Schools]Alternate_School_Number

Or

[Schools]School_Number

Or

[S_NH_STU_X]School_Number_Override

Or

[S_NH_REN_X]School_Number_Override

Numeric

5

N/A

220

Town Responsible

This field contains the code identifying the town financially responsible for the student’s education. This field is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Information. If the Town Responsible field is blank, this district number is extracted from the District Information page, Start Page > District Setup > District Information

[S_NH_STU_X]Town_Responsible

OR

[S_NH_REN_X]Town_Responsible

OR

[Prefs]districtnumber

Numeric

3

N/A

225

District Responsible

This field contains the code identifying the school district financially responsible for the student’s education. This field is extracted from the Edit Current Enrollment page, Start Page > Student Selection > Transfer Information. If the District Responsible field is blank, this district number is extracted from the District Information page, Start Page > District Setup > District Information

[S_NH_STU_X] District_Responsible

OR

[S_NH_REN_X]District_Responsible

OR

[Prefs]districtnumber

Numeric

3

N/A

400

Grade

This field contains the student’s grade level. This field is extracted from the Grade Level field under the New Hampshire State Reporting section on the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information. If this field is blank, the grade level decoded with the correct values for the report.

[Students]Grade_Level

OR

[ReEnrollments]Grade_Level

OR

[S_NH_STU_X] State_GradeLevel OR

[S_NH_REN_X]State_GradeLevel

Numeric

2

N/A

405

Full or Partial Grade Program Length

This field contains the percent of the school week that is available for the Pre School and Kindergarten student. It indicates if the student is attending a full-time or part-time program. This field is extracted from the Current Enrollment page, Start Page > Student Selection > Transfer Information.

If Reporting Period is EOY then reported as null.

[S_NH_STU_X]FullDayPct

OR

[S_NH_REN_X]FullDayPct

Numeric

3

N/A

230

Entry Date

This field contains the date the student enrolled in the school. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.

[Students]EntryDate

OR

[ReEnrollments]EntryDate

Date

8

N/A

240

Entry Code

This field contains the entry code the student enrollment. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.

[Students]EntryCode

OR

[ReEnrollments]EntryCode

Alpha-numeric

3

N/A

250

Exit Date

This field contains the date the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.

Note: When the Enrollment Status is '7' and the Reporting Period is Beginning of Year (BOY) or Anytime of Year (AOY) and the student exit date is before the date the report is being generated then the Exit Date is the student exit date, otherwise the Exit Date is one day prior to the student exit date.

If Reporting Period is EOY

[Students]ExitDate - 1 day

OR

[ReEnrollments]ExitDate - 1 day

If Reporting Period is BOY or AOY

AND [S_NH_STU_X]Enrollment_Status = 7 or OR
[S_NH_REN_X]Enrollment_Status = 7 THEN [Students]ExitDate OR [ReEnrollments]ExitDate

ELSE [Students]ExitDate - 1 day or [ReEnrollments]ExitDate - 1 day

Date

8

N/A

260

Exit Code

This field contains the code identifying the reason the student exited the school, if applicable. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.

[Students]ExitCode

OR

[ReEnrollments]ExitCode

Alpha-numeric

3

N/A

300

Half Days in Attendance

This field contains the number of half days or hours the student was in attendance during the given school year.

This field is calculated using the ADA ADM function. The total number of days the student was in attendance is multiplied by 2.

N/A

N/A

3

N/A

310

Half Days Absent

This field contains the number of half days or hours the student was absent during the given school year.

This field is calculated using the ADA ADM function. The total number of days the student was in attendance is multiplied by 2.

N/A

N/A

3

N/A

510

Promoted Indicator

This field identifies the student’s promotion status. This field is extracted from the Edit Current Enrollments page, Start Page > Student Selection > Transfer Information.

If Reporting Period is BOY or AOY

[S_NH_STU_X]promoted_indicator

OR

[S_NH_REN_X]promoted_indicator

If Reporting Period is EOY

If ExitCode and promoted_indicator is null, and Grade is 12 then 3

If ExitCode and promoted_indicator is null, and Grade is not 12 then 2

If ExitCode is Null or ExitCode is W11 then promoted_indicator

If ExitCode is Not Null then Null

Alpha-numeric

1

N/A

620

Diploma Type

This field identifies the type of diploma the student received, if the student graduated from the school. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.

If Promoted Indicator =3 Then

[S_NH_STU_X]DiplomaType

Alpha-numeric

2

N/A

610

PostGraduatePlans

This field contains the code identifying the student’s post-graduation plans. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.

If Promoted Indicator =3 Then

[S_NH_STU_X]PostGradPlans

Alpha-numeric

2

N/A

520

Full Days Suspended – In School

This field contains the number of in-school suspension days this student has served in the selected school year.

This field is calculated by summing the Duration (Actual) value entered for each in-school suspension log entry record. The Action Date ([Log]Action_Date) value is used in this calculation.

If Reporting Period is EOY then reported as null.

Calculated based on [Log]Discipline_DurationActual

Numeric

3

N/A

530

Full Days Suspended OS

This field contains the number of out-of-school suspension days this student has served in the selected school year.

This field is calculated by summing the Duration (Actual) value entered for each out-of-school suspension log entry record. The Action Date ([Log]Action_Date) value is used in this calculation.

If Reporting Period is EOY then reported as null.

Calculated based on [Log]Discipline_DurationActual

Numeric

3

N/A

580

Residential Home

This field identifies the group home in which the student resides, if the student resides in a group home. Otherwise, this field contains a 1.

If Reporting Period is EOY then reported as null.

[S_NH_STU_X]ResidentialHome

Alpha-numeric

2

N/A

500

Homeless Code

This field contains a 2 if the student is considered homeless. If the Homeless Code field is blank, this field defaults to 1. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.

[S_NH_STU_X]Homeless_Code

Alpha-numeric

1

N/A

660

Original Graduation Year

This field contains the student’s original graduation year, if that student is in grade level 9 or higher. This field is blank if the student is enrolled in a grade level less than 9. This field is extracted from the i.4.see Data Elements page, Start Page > Student Selection > New Hampshire State Information > i.4.see Data Elements.

[S_NH_STU_X]OrigGradYear

Alpha-numeric

30

N/A