Discipline Data Collection

Contents

Introduction

PowerSchool Incident Management functionality is used to create, update, and delete incidents. Using PowerSchool's Incident Management tool, specify and record who was involved in a discipline incident, what objects were used, and what actions or consequences resulted.

The Discipline Data Collection report is updated to run automatically every Saturday at 3:00 AM EST.

Reportable Crimes

The Summary view provides the totals per Reportable Crimes Category by School and LEA.

The Detail view provides individual incident details.

Categories:

• Assault resulting in serious injury
• Assault involving a weapon
• Assault on school personnel
• Bomb Threat
• Burning of a School Building
• Death by other than natural causes
• Kidnapping
• Possession of alcoholic beverage
• Possession of firearm
• Possession of controlled substance - Violation of Law
• Possession of a weapon
• Rape
• Robbery with a dangerous weapon
• Sexual Assault
• Sexual Offense
• Taking indecent liberties with a minor

Reportable Actions

The Summary view provides the totals per Reportable Action by School and LEA.

The Detail view provides individual incident details for the action.

Action Types:

• Out of school suspension, Long term and Short Term
• In-school Suspension
• Expulsion
• Corporal Punishment

Impermissible Uses of Seclusion & Restraint for Staff

The Summary view provides the totals per Impermissible Uses Seclusion & Restraint for Staff by School and LEA.

The Detail view provides individual incident details.

Offense Types:

• Aversive Procedure
• Illegal Physical Restraint
• Illegal Mechanical Restraint
• Illegal Seclusion

Transfers Offered to Violent Crime Victims View

The Summary view provides the totals per Transfers offered to Violent Crime Victims by School and LEA.
The Detail view provides individual incident details.
Violent Acts:

• Assault resulting in serious injury
• Assault involving a weapon
• Death by other than natural causes
• Kidnapping
• Rape
• Robbery with a dangerous weapon
• Sexual Assault
• Sexual Offense
• Taking indecent liberties with a minor

Action Types:

• Victim offered transfer
• Victim not offered transfer
• Victim accepted transfer offer
• Victim declined transfer offer
• No transfer available in LEA

Report Input

Run Report Collection

This report collection is run at the LEA and School level.

Use the following steps to generate the Discipline Collection.

1. On the Start Page, click State Reports. The State Reporting Dashboard page appears and displays a list of data collections for the school.
2. Next to the Discipline Report, click Run.
3. The system validates the data against the business rules set up for the collection and completes the process.
4. Users have 24 hours to approve their data collection. If approval is not done within the 24 hours, the users must re-run the collection.

Review Data Collection

1. Next to the Discipline Report, click Review.

2. Select one of the following Discipline Data Collection views from the Data View drop-down menu. The Results section displays the data collection results specific for the selected data view.

   Data Collection View	Description
   LEA Reportable Crimes Summary	The Summary view provides the totals per reportable crimes by LEA.
   LEA Reportable Crimes Detail	The Detail view provides the individual incident details for reportable crimes by LEA.
   LEA Reportable Actions Summary	The Summary view provides the totals per Reportable Action by LEA.
   LEA Reportable Actions Detail	The Detail view provides the individual incident details for the action.
   School Reportable Crimes Summary	The Summary view provides the totals per reportable crimes by School.
   School Reportable Crimes Detail	The Detail view provides the individual incident details for reportable crimes by School.
   School Reportable Actions Summary	The Summary view provides the totals per Reportable Action by School.
   School Reportable Actions Detail	The Detail view provides the individual incident details for the action by School.
   LEA Impermissible Uses of Seclusion & Restraint Summary	The Summary view provides the totals per Impermissible Uses Seclusion & Restraint for Staff by School and LEA.
   LEA Impermissible Uses of Seclusion & Restraint Detail	The Detail view provides individual incident details for Staff by School and LEA.
   LEA Transfers Offered to Violent Crime Victims Summary	The Summary view provides the totals per Transfers offered to Violent Crime Victims by LEA.
   LEA Transfers Offered to Violent Crime Victims Detail	The Detail view provides individual incident details by LEA.
   School Transfers Offered to Violent Crime Victims Summary	The Summary view provides the totals per Transfers offered to Violent Crime Victims by School.
   School Transfers Offered to Violent Crime Victims Detail	The Detail view provides the totals per Transfers offered to Violent Crime Victims by School.

3. To narrow your search, select one or more filters, if available.
4. Click Refresh. The Results section displays the filtered data collection results specific for the selected data view.

Note: Click Export to export the data collection results to an Excel spreadsheet.

Review Exceptions

Use the following steps to review exceptions for a data collection.

1. From the Dashboard, click Review. The Review page appears.
2. Select Exceptions from the Reviews drop-down menu. Exceptions associated with a data collection display.
3. Select the exception type from the Choose exception drop-down menu. The Business Rule and Steps to Correct for the selected exception type appear on the page.

The Results section displays detailed information associated with the selected exception.

4. To narrow your search, select one or more filters, if available.
5. Click Refresh.

The Results section displays the filtered exception results specific for the selected data view.

Note: Click Export to export the data collection results to an Excel spreadsheet.

PowerSchool provides data validation to promote data integrity by preventing invalid data from being entered or imported into PowerSchool. Refer to the Validation Reports section for detailed list of Discipline data and user interface validation checks that provide additional information and the necessary steps to correct exceptions, if applicable.