Montana AIM Fall and Spring Attendance

Students to Include

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.
• All students – Run the report for all students in the current school or district who meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students before running the report.

Destination

Choose the destination for the report file from the pop-up menu:

• Default (Save as Local File)
• Browser – Open and view the report results within the internet browser window.
• Save as Local File – Save the report result file as a separate file on your hard drive. Open and view the file in a text editor to view the results.

Processing Options

Choose a time to run the report from the pop-up menu:

• In Background Now (Recommended) – Execute the report immediately in the background.
• ASAP – Execute the report in the order it is received in the Report Queue.
• At Night – Execute the report during the next evening.
• On Weekend – Execute the report during the next weekend.
• On Specific Time – Execute the report on the date and time specified.

Specific Date/Time

Enter a date using the format mm/dd/yyyy or mm-dd-yyyy to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.

Use the pop-up menus to schedule the report to be run at a specific hour and minute.

Example: 7/29/2008 @ 10 AM : 05.

School Year

Choose the school year for the reporting period from the list. The school year is populated based on the term selected at the top of the page.

Collection Type

Select the collection type from the list.

• Fall - sets the count date as 10/4
• Spring - sets the count date as 2/7
• Test - sets the count date as 4/7

Calendar Number

Enter the school calendar number. If the school has more than one calendar, this value indicates which calendar is used for this report.

Enter a count date if different from the date set by the collection type. 

Note: The Count Date (Override) must be in October for Fall, February for Spring, and April for Test otherwise the report will not generate any data.

1

Record Type

The file type abbreviation. The value is set at report run time.

“AF” for Fall

String

2

2

District Number

This is the unique system number assigned by the OPI. This is not the Legal Entity (LE) Number. This is the district number in PowerSchool.

See the AIM - Achievement In Montana website to identify your District Number, Reporting Entity Number, and School Number.

[Prefs]Value where [Prefs]Name=districtnumber

String

4

3

School Number

The unique school number assigned by the OPI. This is the OPI School Number in PowerSchool on the Edit School page.

[S_MT_SCH_X]OPISchoolNumber

String

4

4

Calendar Number

The school calendar number. If the school has more than one calendar, this value indicates which calendar is used for this report.

Value entered at report runtime.

Number

3

5

Student’s State ID

The unique nine-digit state-assigned student ID.

[Students]State_StudentNumber

String

9

6

Student’s Local ID

The locally assigned student number.

This field is not required.

[Students]Student_Number

String

15

7

Last Name

The student’s legal last name.

This field is not required.

[Students]Last_Name

String

50

8

First Name

The student’s legal first name.

This field is not required.

[Students]First_Name

String

50

9

Fall Count Absent

The portion of the count day the student was absent.

The report uses the student’s course load (visible on the All Enrollments student page) and the bell schedule on the count date (visible on the Calendar Setup page at the school level). The report determines the student’s potential minutes and then considers their attendance records to determine the portion of the day absent.

Calculated

Number

5

10

Exclude Fall ANB – 10 Day Absent

Indicates whether the student was absent for ten or more school days between the beginning of school and the count date.

The report uses the student’s attendance records and the attendance conversion for their FTE to determine this value. Their FTE is assigned on the Transfer Info > Edit Enrollment page and the attendance conversion can be viewed via the School Setup page.

This field is not required.

Set to “Y” if the student was absent 10 or more days before and including the count date. Otherwise set to “N”

Y/N

1

11

Aggregate Hours of Instruction

The aggregate hours of instruction that the student receives for the school year.

The report uses the override value entered on the Montana State information student page.

Valid values:

• F – 720+ Hours
• T – 540 to 719 Hours
• H – 360 to 539 Hours
• Q – 180 to 359 Hours
• N – 0 to 179 Hours

[S_MT_STU_Academics_X] AggregateHoursInstruct

String

1

If a student is participating at Job Corps on the fall enrollment count date, enter a value of 'Y'.

[S_STU_X]JobCorps

String

1

String

1

Students who are age 19 or older as of September 10th of the current school year are automatically excluded from the ANB calculation. However, some students who are not yet 21 as of September 10th may be eligible for ANB. Enter 'Y' if the student meets all of the following criteria:

1) The student has not graduated;
2) The student is eligible for special education services and is likely to be eligible for adult services for individuals with developmental disabilities due to the significance of the student's disability; and
3) The student’s individualized education program had identified transition goals that focus on preparation for living and working in the community following high school graduation since age 16 or the student’s disability has increased in significance after age 16.

String

1

If a student is participating in an Indian Language Immersion program on the fall enrollment count date, enter a value of 'Y'.

String

1

16

Year

The school calendar year. This value is reported from the last day of the full year on the Years & Terms page.

Year portion of [Terms]LastDay where [Terms]IsYear = 1

String

4

1

Record Type

The file type abbreviation. The value is set at report run time.

“AS” for Spring

String

2

2

District Number

This is the unique system number assigned by the OPI. This is not the Legal Entity (LE) Number. This is the district number in PowerSchool.

See the AIM - Achievement In Montana website to identify your District Number, Reporting Entity Number, and School Number.

[Prefs]Value where [Prefs]Name=districtnumber

String

4

3

School Number

The unique school number assigned by the OPI. This is the OPI School Number in PowerSchool on the Edit School page.

[S_MT_SCH_X]OPISchoolNumber

String

4

4

Calendar Number

The school calendar number. If the school has more than one calendar, this value indicates which calendar is used for this report.

Value entered at report runtime.

Number

3

5

Student’s State ID

The unique nine-digit state-assigned student ID.

[Students]State_StudentNumber

String

9

6

Student’s Local ID

The locally assigned student number.

This field is not required.

[Students]Student_Number

String

15

7

Last Name

The student’s legal last name.

This field is not required.

[Students]Last_Name

String

50

8

First Name

The student’s legal first name.

This field is not required.

[Students]First_Name

String

50

9

Exclude Spring ANB – 10 Day Absent

Indicates whether the student was absent for ten or more school days between the beginning of school and the count date.

The report uses the student’s attendance records and the attendance conversion for their FTE to determine this value. Their FTE is assigned on the Transfer Info > Edit Enrollment page and the attendance conversion can be viewed via the School Setup page.

This field is not required.

Set to “Y” if the student was absent 10 or more days before and including the count date. Otherwise set to “N”

Y/N

1

10

Spring Count Absent

The portion of the count day the student was absent.

The report uses the student’s course load (visible on the All Enrollments student page) and the bell schedule on the count date (visible on the Calendar Setup page at the school level). The report determines the student’s potential minutes and then considers their attendance records to determine the portion of the day absent.

Calculated

Number

5

11

Aggregate Hours of Instruction

The aggregate hours of instruction that the student receives for the school year.

The report uses the override value entered on the Montana State information student page.

Valid values:

• F – 720+ Hours
• T – 540 to 719 Hours
• H – 360 to 539 Hours
• Q – 180 to 359 Hours
• N – 0 to 179 Hours

[S_MT_STU_Academics_X] AggregateHoursInstruct

String

1

If a student is participating at Job Corps on the fall enrollment count date, enter a value of 'Y'.

[S_STU_X]JobCorps

String

1

String

1

Students who are age 19 or older as of September 10th of the current school year are automatically excluded from the ANB calculation. However, some students who are not yet 21 as of September 10th may be eligible for ANB. Enter 'Y' if the student meets all of the following criteria:

1) The student has not graduated;
2) The student is eligible for special education services and is likely to be eligible for adult services for individuals with developmental disabilities due to the significance of the student's disability; and
3) The student’s individualized education program had identified transition goals that focus on preparation for living and working in the community following high school graduation since age 16 or the student’s disability has increased in significance after age 16.

String

1

15

Year

The school calendar year. This value is reported from the last day of the full year on the Years & Terms page.

Year portion of [Terms]LastDay where [Terms]IsYear = 1

String

4

1

Record Type

The file type abbreviation. The value is set at report run time.

“AT” for Test

String

2

2

District Number

This is the unique system number assigned by the OPI. This is not the Legal Entity (LE) Number. This is the district number in PowerSchool.

See the AIM - Achievement In Montana website to identify your District Number, Reporting Entity Number, and School Number.

[Prefs]Value where [Prefs]Name=districtnumber

String

4

3

School Number

The unique school number assigned by the OPI. This is the OPI School Number in PowerSchool on the Edit School page.

[S_MT_SCH_X]OPISchoolNumber

String

4

4

Calendar Number

The school calendar number. If the school has more than one calendar, this value indicates which calendar is used for this report.

Value entered at report runtime.

Number

3

5

Student’s State ID

The unique nine-digit state-assigned student ID.

[Students]State_StudentNumber

String

9

6

Student’s Local ID

The locally assigned student number.

This field is not required.

[Students]Student_Number

String

15

7

Last Name

The student’s legal last name.

This field is not required.

[Students]Last_Name

String

50

8

First Name

The student’s legal first name.

This field is not required.

[Students]First_Name

String

50

9

Aggregate Hours of Instruction

The aggregate hours of instruction that the student receives for the school year.

The report uses the override value entered on the Montana State information student page.

Valid values:

• F – 720+ Hours
• T – 540 to 719 Hours
• H – 360 to 539 Hours
• Q – 180 to 359 Hours
• N – 0 to 179 Hours

[S_MT_STU_Academics_X] AggregateHoursInstruct

String

1

10

Year

The school calendar year. This value is reported from the last day of the full year on the Years & Terms page.

Year portion of [Terms]LastDay where [Terms]IsYear = 1

String

4