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Parent Guardian

This resource publishes the Parent or Guardian's name, address, phone number, and relationship with the student.

  • The students that are published must NOT be excluded from state reporting.

  • The school must not be excluded from reporting. No students will be published from a school that is excluded from reporting.

Additional rules for Parent Guardian Contact selection are as follows:

The contact information is saved in the new Student Contacts module.

  1. The contact must be active and the contact must have the Lives With flag checked.

  2. The address of this contact must have a priority order equal to 1. We currently don’t check for active or expired addresses.

  3. The phone number of this contact must be set to preferred. If multiple phone numbers are set to preferred then check for priority. The Work phone number gets the lowest priority.

  4. The email of this contact must be set to primary.

Element Name

Required

Definition

Code Set, if applicable

Technical Name

[Table]Field Mapping

Business Rules or Comments

Category - Identity > Name

First Name

Yes

The full legal first name given to a person at birth, baptism, or through legal change.

FirstName

[Person]FirstName

Middle Name

Yes

A full legal middle name given to a person at birth, baptism, or through legal change.

MiddleName

[Person]MiddleName

Last or Surname

Yes

The full legal last name borne in common by members of a family.

LastOrSurname

[Person]LastName

Generation Code or Suffix

Yes

An appendage, if any, used to denote a person's generation in his family (e.g., Jr., Sr., III).

GenerationCodeOrSuffix

[Person]SuffixCodesetID

Extract the Code field.
Since this is a string it doesn't require the Reported Value mapping in the Codeset table.

Category - Contact > Address

Address Type for Learner or Family

Yes

The type of address listed for a learner or a parent, guardian, family member, or related person.

MDE Option Set

Mailing - Mailing

AddressTypeForLearnerOrFamily

Default to "Mailing"

[PersonAddressAssoc] AddressPriorityOrder = 1
and
[PersonAddressAssoc] EndDate is NULL

Address Street Number and Name

Yes

The street number and street name or post office box number of an address.

AddressStreetNumberAndName

[PersonAddress] Street

Address Apartment Room or Suite Number

Yes

The apartment, room, or suite number of an address.

AddressApartmentRoomOrSuiteNumber

[PersonAddress] LineTwo

Address City

Yes

The name of the city in which an address is located.

AddressCity

[PersonAddress] City

State Abbreviation

Yes

The abbreviation for the state (within the United States) or outlying area in which an address is located.

StateAbbreviation

[PersonAddress] StatesCodesetID

This is managed by Codesets = Reported Value field. *

Address Postal Code

Yes

A number that identifies each postal delivery area in the United States used as a portion of an address.

AddressPostalCode

[PersonAddress] PostalCode

Category - Contact > Telephone

Telephone Number

Yes

The telephone number including the area code, and extension, if applicable.

TelephoneNumber

[Person] PhoneNumber

IsPreferred = 1

Telephone Number Type

Yes

The type of communication number listed for a person.

Home - Home phone number
Work - Work phone number
Mobile - Mobile phone number
Fax - Fax number
Other - Other

TelephoneNumberType

[PersonPhoneNumberAssoc] PhoneTypeCodeSetID

Mapping:

  • Home = Home

  • Work = Work

  • Mobile = Mobile

  • Fax = Fax

This is managed by Codesets = Reported Value field. *

Category - Contact > Email

Electronic Mail Address

Yes

The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the person or organization belongs.

ElectronicMailAddress

[Person] EmailAddress

IsPrimaryEmailAddress = 1

Category - Relationship

Student Identifier

Yes

A unique number or alphanumeric code assigned to a student by a school, school system, a state, or other agency or entity.

StudentIdentifier

[Students] State_StudentNumber

Student Identification System

Yes

A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to a student.

StudentIdentificationSystem

Default to "State"

Person Relationship Type

Yes

The nature of a person's relationship to another person.

MDE Option Set

Parent - Parent

Grandparent - Grandparent

GreatGrandparent - Great grandparent

CourtAppointedGuardian - Court appointed guardian

AgencyRepresentative - Agency representative
Unknown - Unknown

PersonRelationshipType

[StudentContactDetail] RelationshipTypeCodeSetID

Mapping:

  • Parent - Parent

  • Grandparent - Grandparent

  • GreatGrandparent - Great grandparent

  • CourtAppointedGuardian - Court appointed guardian

  • AgencyRepresentative - Agency representative

  • Unknown - Unknown

This is managed by Codesets = Reported Value field. *

Emergency Contact Indicator

Yes

Indicates whether or not the person is a designated emergency contact for the learner.

EmergencyContactIndicator

[StudentContactDetail] IsEmergency

Yes = 1
No = 0

Custodial Parent or Guardian Indicator

Yes

An indication that a person has legal custody of a child.

CustodialParentOrGuardianIndicator

[StudentContactDetail] IsCustodial

Yes = 1
No = 0

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