MSIS ID Request File

Introduction

The MSIS ID Request File allows districts to request MSIS IDs (State Student Numbers) for new students in the school district.

Note: The report can be run at the school or district level.

Selection Criteria

Selection criteria determine which database records are included in the report output. Refer to selection criteria for analysis of report results when the report does not return the correct record.

Student Selection

The report selects student records based on the following criteria:

The school must not be excluded from reporting.
The student must not be excluded from reporting.
The MSIS ID (State Student Number) is null or blank.
The student’s enrollment is in the current school year.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Select Schools

If run at the district level, choose one of the following:

Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report
All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Current Selection Students

Indicate which students to include in the report by selecting one of the following options:

The Selected [number] Students Only – run the report for students in the current selection.
All Students (default) – run the report for all students in the current school or district that meet the selection criteria.
Note: If running the report for a single student, or group of students, select the students prior to running report.

Report Output

Each field displayed in the report output is described in the table below. See Understanding the Report Output Table for a definition of each column

Data Element	Description	[Table]Fieldname	Required/Optional
Requesting District ID	The four-character district ID. For example, 8765.	[Prefs]Name = districtnumber	Required
School ID	This is eight characters and combines the four-character district ID and three-character school ID separated by a dash. If only one or two digits follow the dash, then leading zeros are added to ensure that three digits follow the dash. For example, 8765-321.	[Schools]School_Number	Required
Local Student Identifier	The student’s number assigned at the school or district level. The number must not exceed 40 characters.	[Students]Student_Number	Required
First Name	The full legal first name of the student.	[Students]First_Name	Required
Middle Name	The full legal middle name of the student.	[Students]Middle_Name	Optional
Last Name	The full legal last name of the student.	[Students]Last_Name	Required
Date of Birth	The date, month, and year on which the student was born in YYYY-MM-DD format.	[Students]DOB	Required
SSN	The social security number of the student.	[Students]SSN	Optional