ASVAB Report

Contents

Report Description

The ASVAB Report is used to submit student test results for the Armed Services Vocational Aptitude Battery assessment. This state submission is required annually in June. To be included in the report, the ASVAB test must be set up in the PowerSchool Tests component as described in the District Setup section. The Test configuration requires specific naming conventions for the Test and each Test Score item. Once the Test configuration is in place, ASVAB test score results must be entered or imported into PowerSchool Test Results. The report may be run from the district, or from an individual school. The Reporting School Code for the student’s current, active school of enrollment will be output.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

The student must be actively enrolled when the report is run if the current school year has not yet ended. If the report is run after the close of the PowerSchool Term for the selected school year, students who were active on the final day of school are included.
The student must be in grades 09-12.
The student must have a Test Scores record where the Test Name is “ASVAB”, and where the Test Date falls on or between July 1 and June 30 of the selected PowerSchool Term.

Test Results

The state requires that the Test Date and Military Entrance Score be reported. Scores for the additional ASVAB subtest categories are optional, and are output if populated in the PowerSchool ASVAB Test record. If the student has multiple ASVAB Test results within the school year, the test record containing the highest Military Entrance Score is used when reporting the Test Date and the Entrance Score. Similarly, the highest scores achieved within the school year for the other ASVAB subtests are also reported if populated.

Note: In order to use the ASVAB report, Missouri districts must complete the ASVAB Test configuration in District Setup, and must enter or import student ASVAB test results. Refer to the Missouri State Reporting Guide for details on the required setup and data entry.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Select Schools	If run at the district level, choose one of the following: Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. All Schools – Run the report for the entire district. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Select Students*	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Notes: If running the report for a single student, or group of students, select the students prior to running the report. To include test results for inactive students, ensure the option "Report Only All Students" is selected below.
Report Only All Students	When this option is selected, test results are included for both active and inactive students. The default is selected.
Scheduling	Select Run Now or Schedule If applicable, select schedule settings: Start Date Start Time Run once Repeat: Daily, Weekly, Monthly, or Yearly

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Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Note: In the Required column, a value of “R” indicates the element is required; a value of “O” indicates the element is optional.

Item	Data Element	Column Name	Required	Description	[Table]FieldName	Data Type	Length	Precision
005	Collection Version	CollectionVersion	Required	Collection version should contain this value '2017ALL1.0ASVAB' for the 2017 June Cycle ASVAB File Layout.	[Terms]LastDay	Test	50
010	Current School Year	CurrentSchoolYear	Required	The ending year of the school year based on the selected PowerSchool term, such as 2017 for the 2016-2017 school year.	[Terms]LastDay	Integer	4
025	Reporting District Code	ReportingDistrict	Required	DESE assigned 6 digit county district code for the district reporting.	[Prefs]Value [Prefs]Name=districtnumber	Text	6
030	Reporting School Code	ReportingSchoolCode	Required	DESE assigned 4 digit school code where the student is being reported from.	[Schools]Alternate_School_Number [Schools]School_Number	Text	4
050	MOSIS Student ID	StateID	Required	The state-assigned student number.	[Students]State_StudentNumber	Text	10
055	Local Student ID	LocalStudentID	Optional	The locally assigned student identifier. Allows for data to be associated to local systems from DESE source systems.	[Students]Student_Number	Text	20
060	Legal Last Name	LastName	Required	The student’s legal last name.	[StudentCoreFields]PSCore_Legal_Last_Name Or, if NULL: [Students]Last_Name	Text	60
065	Legal First Name	FirstName	Required	The student’s legal first name.	[StudentCoreFields]PSCore_Legal_First_Name Or, if NULL: [Students]First_Name	Text	60
070	Legal Middle Name	MiddleName	Optional	The student’s legal middle name.	[StudentCoreFields]PSCore_Legal_Middle_Name Or, if NULL: [Students]Middle_Name	Text	60
075	Legal Name Suffix	Suffix	Optional	Data no longer collected.	[StudentCoreFields]PSCore_Legal_Suffix	N/A	N/A
080	Date of Birth	DateOfBirth	Required	The student’s date of birth, reported in the format MM/DD/YYYY.	[Students]DOB	Text	10
095	Student Grade Level	StudentGradeLevel	Required	Grade level as of the time data is being submitted unless otherwise specified.	[Students]Grade_Level	Text	2
100	Gender	Gender	Required	The student’s gender. Valid values: M or F	[StudentCoreFields]PSCore_Legal_Gender Or, if NULL: [Students]Gender	Text	1
105	Race/Ethnicity	RaceEthnicity	Required	Same logic as in other MO reports Report H if FedEthnicity = Hispanic/Latino; otherwise, report Race Code of A, B, I, P, or W	[Students]FedEthnicity [StudentRace]RaceCD	Text	1
110	ASVAB Test Date	TestDate	Required	The ASVAB Test Date associated with the student’s highest score achieved for the Military Entrance Score. The Test Name must = ASVAB in order for the Test Date to be extracted. Test Date reported on student's ASVAB Summary Results	[StudentTest]Test_Date	Text	10
115	Verbal Skills	VerbalSkills	Optional	ASVAB Grade Standard Score for Verbal Skills	[StudentTestScore]NumScore for VerbalSkills	Integer	2
120	Math Skills	MathSkills	Optional	ASVAB Grade Standard Score for Math Skills	[StudentTestScore]NumScore for MathSkills	Integer	2
125	Science and Tech Skills	SnTSkills	Optional	ASVAB Grade Standard Score for Science and Tech Skills	[StudentTestScore]NumScore for SnTSkills	Integer	2
130	General Science	GeneralScience	Optional	ASVAB Grade Standard Score for General Science	[StudentTestScore]NumScore for GeneralScience	Integer	2
135	Arithmetic Reasoning	ArithmeticReasoning	Optional	ASVAB Grade Standard Score for Arithmetic Reasoning	[StudentTestScore]NumScore for ArithmeticReasoning	Integer	2
140	Word Knowledge	WordKnowledge	Optional	ASVAB Grade Standard Score for Word Knowledge	[StudentTestScore]NumScore for WordKnowledge	Integer	2
145	Paragraph Comprehension	ParaComprehension	Optional	ASVAB Grade Standard Score for Paragraph Comprehension	[StudentTestScore]NumScore for ParaComprehension	Integer	2
150	Mathematics Knowledge	MathKnowledge	Optional	ASVAB Grade Standard Score for Mathematics Knowledge	[StudentTestScore]NumScore for MathKnowledge	Integer	2
155	Electronics Information	ElectronicsInfo	Optional	ASVAB Grade Standard Score for Electronics Information	[StudentTestScore]NumScore for ElectronicsInfo	Integer	2
160	Auto and Shop Information	AutoShopInfo	Optional	ASVAB Grade Standard Score for Auto and Shop Information	[StudentTestScore]NumScore for AutoShopInfo	Integer	2
165	Mechanical Comprehension	MechComprehension	Optional	ASVAB Grade Standard Score for Mechanical Comprehension	[StudentTestScore]NumScore for MechComprehension	Integer	2
170	Military Entrance Score	EntranceScore	Optional	ASVAB Grade Standard Score for Military Entrance Score	[StudentTestScore]NumScore for EntranceScore	Integer	2

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