Special Education Programs Report

The Special Education Programs Report provides special education program data about those students who have a valid enrollment of at least one day and who have been identified as special education students by having an Individual Education Plan (IEP) as defined by the Individuals with Disabilities Act (IDEA).

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Student selection

The student must be enrolled at least one day between the Report Start Date and the Report End Date.
The student must not be excluded from state reporting.
The student's program enrollment must be open during the year of submission; regardless of the entry date year.
The student's current school enrollment must start on or after the first day of the Years & Terms configured for the current school year.

School selection

The student's school must not be excluded from state reporting.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report .

Field	Description
Schools to Include*	Indicate which schools to include in the report by selecting from the following options: If sub-districts are not enabled: Current School Only – Includes all student records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. District Wide – Includes all student records on the PowerSchool server that meet the selection criteria. Default If sub-districts are enabled: Select Sub-district - Select the sub-district for which you want to run the report. Current School Only – Run the report for only the current selected school. Includes all student records associated with the selected schools that meet the selection criteria. All Schools in selected sub-district (default) – Run the report for all schools in the selected sub-district. Includes all student records on the PowerSchool server that meet the selection criteria.
Students to Include*	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running the report.
Report Start Date*	Select the Start Date for the report.
Report End Date*	Select the End Date for the report.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

The following data elements are required for the report submission except when listed as blank is allowed.

Data Element	Description	[Table]FieldName	Req'd	Data Type	Field Length
SAUID	The NEO Organization ID for the attending School Administrative Unit (SAU). This is the ID used for uploading and entering the student's data. Note: The district number on import must match the district number tied to the student’s enrollment. If district numbers don't match, the following error appears: “Student does not have an enrollment in this SAU Id, School ID, and school year.”	[Prefs]Name = ME_SAUID [Prefs]Value If sub-districts are enabled: [CST_SubDistricts]Subdistrict_Number	Yes	Int	4
StateStudentID	The student's state-assigned ID number. Note: The student's state ID must match the existing state ID for the student; otherwise, the following error message appears: "There are currently no students enrolled with this state ID."	[Students]State_StudentNumber	Yes	Char	9
School ID	The ID number of the school the student attends. Note: The school ID must match the school number of the school in which the student is enrolled for the year. If they do not match, the following error appears: “Student does not have an enrollment in this SAU Id, School ID, and school year.”	[S_ME_STU_SPED_C]SchoolID If sub-districts are enabled: [CST_SchoolSubDistricts]SchoolID	Yes	Int	4
Year Code	The school year designation.	Derived	Yes	Alpha-Numeric	9
SpedStartDate	The date the student began a special education program.	[S_ME_STU_SPED_C]StartDate	Yes	Date	9
SpedExitDate	The date the student exited a special education program. Blank is allowed.	[S_ME_STU_SPED_C]ExitDate	No	Date	8
SpedExitReason	The reason the student exited special education. Blank is allowed; however, a reason is required if there is a SpedExitDate. See Special Education Exit Reason Codes for valid values.	[S_ME_STU_SPED_C]ReasonForExit	No	Alpha-Numeric	20
SpedSetting	The educational setting of the student's special education program. See Special Education Placement Codes for valid values.	[S_ME_STU_SPED_C]Placement	Yes	Alpha-Numeric	12
SpecialEdAlternateAssessment	Indicates if the student will take an alternate assessment for state assessment purposes. Valid values: Y - Yes N - No	[S_ME_STU_SPED_C]AlternateAssessment	Yes	Alpha-Numeric	1
DisabilityCode	The student's disability code. See Disability Codes for valid values.	[S_ME_STU_SPED_C]Disability	Yes	Numeric	3