MCAP - Student Sessions File
Content
Selection Criteria
How Active Students are selected for the report:
- The student is actively enrolled in a school not excluded from State Reporting and did not exit between the report start and end dates.
- The student is in grades 03 through 12.
- The student must not be excluded from State Reporting on the State/Province - MD page.
- The student must not be excluded from Testing on the Testing, Status, Exemptions and Accommodations page.
- The student has a MCAP testing status of U on the Testing, Status, Exemptions and Accommodations page.
Note: To ensure that active students have a MCAP Test Status of U on the Testing, Status, Exemptions and Accommodations page, the MCAP - Student Accommodation Report can be run for Active Students with the Update Student's Test Status option set to Yes.
How Active Student's Class records are selected for the report when Testing File Type Active Classes (Insert/Update) is selected:
- Student is actively enrolled in a Course/Section (enrollment exit date is not prior to the selected Session Date).
- The Student's class enrollment record has a MCAP testing status of I, U, or blank.
- The Course or Section has a MD Test Subject of ELA, Math, Science, or Social Studies.
- Course is not excluded from State Reporting.
- Section is not excluded from State Reporting.
- The Student is not Omitted from the test subject on the Testing, Status, Exemptions and Accommodations page.
- The Student has an Include/Omit Status of I or U for the testing subject on the Testing, Status, Exemptions and Accommodations page, when not enrolled in a Course with the corresponding testing subject.
How Active Student's Class records are selected for report when Testing File Type Inactive Classes (Delete) is selected:
- The student has Course/Section with an enrollment exit date that is is not prior to the selected Session Date or the Student's class enrollment record has a MCAP testing status of D.
- The Course or Section has a MD Test Subject of ELA, Math, Science, or Social Studies.
- Course is not excluded from State Reporting.
- Section is not excluded from State Reporting.
- The Student has and Include/Omit Status of D for the testing subject on the Testing, Status, Exemptions and Accommodations page, when not enrolled in a Course with the corresponding testing subject.
Updating Student Class MCAP Test Status:
Once the data in the Student Class file is correct, run the report a final time with the Update Student Class Test Status set to Yes. This will update the student's Class MCAP Test Status on the class enrollment record or the test subject Include/Omit status on the Testing, Status, Exemptions and Accommodations page.
- When the report is run for Active Classes and the student is enrolled in a class with a MCAP Class test status of I or Blank the MCAP Class test status will be updated to U (Update).
- When the report is run for Active Classes and the student has a test subject with an Include/Omit status of I or Blank on the Testing, Status, Exemptions and Accommodations page, the Include/Omit status will update to U.
- When the report is run for Inactive Classes and the student is enrolled in a class with a MCAP test status of D or the student has exited the class the MCAP Class test status will be updated to 'Blank'.
- When The report is run for Inactive Classes and the student has a test subject with an Include/Omit status of D on the Testing, Status, Exemptions and Accommodations page, the Include/Omit status will update to O.
Required Set-up:
- Course/Sections have a MD Test Subject if applicable.
- Student's Testing, Status, Exemptions and Accommodations page is marked for any tests to exclude or include in testing outside of Course/Section enrollment.
Report Input
| Field | Description |
|---|---|
Select Schools | If run at the district level, choose one of the following:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Select Students | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running the report. |
| Administration Year | Choose the administration year. |
| Administration Test | Choose the administration test. |
| Session Date | Choose the session date. |
| Class Selection | Choose Specific Date and Period or Testing Course Information |
| Session Period | Choose the testing Period |
| Testing File Type | Choose Active Classes (Insert/Update) or Inactive Classes (Delete) |
| Session Start Date | Choose the session start date. |
| Session End Date | Choose the session end date. |
| Session Start Time | Choose the session start time (can be left blank). |
| Session End Time | Choose the session end time (can be left blank). |
| Update Student's Test Status | Choose No or Yes |
| Use Alternate School Numbers | Choose Yes if you would like to use Alternate School Numbers when processing the report. |
Scheduling – Run Now | Leave Run Now selected to run the report now. |
Submit | Click Submit to run the report now |
Scheduling – Please Select When to run | Click Schedule to schedule this report to run nightly. Select Weekdays only. |
Please Select Schedule Settings | Enter the Start Date and Start time. Click Repeat and Daily. |
Please select daily repeat cycle options. | Click Weekdays. |
Please select end date range option | Click No End date or enter the day after the last day of school in the Ends On field. |
Submit | Click Submit to schedule the report |
Report Output
| Column Letter | Data Element | Description | [Table]FieldName | Field Type | Field Length |
|---|---|---|---|---|---|
| A | Indicator | Identifies rows to be inserted for student sessions. Defaults to Insert. | [S_MD_CC_X]Test_Status | Alpha | 1 |
| B | Student SID | The student identification number assigned by the Maryland State Department of Education. Extracted from the Maryland State Information page, Start Page > Student Selection > Maryland State Information. | [Students]State_StudentNumber | Numeric | 10 |
| C | Student First Name | The first name of the student. Extracted from the Edit Demographics page. Extracted from Start Page > Student Selection> General Demographics. | [Students]First_Name OR [StudentCoreFields]PSCore_Legal_First_Name | Alpha numeric | 15 |
| D | Student Last Name | The last name of the student. Extracted from the Edit Demographics page. Extracted from Start Page > Student Selection> General Demographics. | [Students]Last_Name OR [StudentCoreFields]PSCore_Legal_Last_Name | Alpha numeric | 25 |
| E | Org Code | The two-digit local education agency code (LEA). Extracted from the District Information page. Extracted from Start Page > District Setup > District Information. Plus The four-digit code that identifies the school building. Extracted from the Edit School page. Extracted from Start Page > District Setup > Schools/School Info > Edit School. | [Pref]DistrictNumber + [Schools]SchoolNumber | Numeric | 6 |
| F | Session | The name of the session. | If Class Selection is Specific Date and Period, then Session Name is Teacher Last Name, First Initial, and Period of the class in the specified Date and Period. If Class Selection is Testing Course Information, then Session name is Teacher Last Name, First Initial, Course Name and Section Number of the scheduled class for the associated test. | Alpha numeric | 250 |
| G | Administration | Indicates the administration you are creating the session within. | Selected on report parameter page. | N/A | N/A |
| H | Test Code | Indicates the test the student(s) within the session will be registered for. The last character indicates the mode of testing (Paper(P) or Online(E)) | Calculated value returned in the following format: Test Subject Code + Grade Level + Test Descriptor + Test Year + Paper or Online Example: ELA10mdelamathfall21E | N/A | N/A |
| I | Mode | Indicates the mode of testing. Valid values are:
| [S_MD_STU_PNP_C]Accommodation_Code= ‘PaperTest’ is 'Yes' = Paper (P) [S_MD_STU_PNP_C]Accommodation_Code= ‘PaperTest’ is 'No' = Online (E) [S_MD_STU_PNP_C]Accommodation_Code= ‘PaperTest’ is 'Blank' = Online (E) If 'PaperTest' is not selected = Online (E) | N/A | N/A |
| J | Start Date | Indicates the date the session should be available for students to log into TestNav. | Entered on report parameter page. | Date | 10 |
| K | End Date | Indicates the date the session should be available for students to log into TestNav. | Entered on report parameter page. | Date | 10 |
| L | Start Time | Indicates the time the session should be available for students to log into TestNav. Note: Per MSDE, if a value is not specified, the organization test admin default values are applied for the start time. | Entered on report parameter page. | HH:MM AM | 8 |
| M | End Time | Indicates the time the session should be available for students to log into TestNav. Note: Per MSDE, if a value is not specified, the organization test admin default values are applied for the end time. | Entered on report parameter page. | HH:MM PM | 8 |
| N | Days of Testing | Submitted as null. Note: Per MSDE, if a value is not specified, the organization test admin default values are applied for the testing days. | N/A | N/A | N/A |
| O | Time zone | Submitted as null. Note: Per MSDE, if a value is not specified this will default to the time zone of the user uploading the file. | N/A | N/A | N/A |