District Setup

Setting Up Attendance

Defining Tracking Methods

District Management > Attendance > Attendance Tracking Methods > Tracking Method

Name

Choose the appropriate value from the pop-up menu.

[Gen]Name=UEAT_Percent

[Gen]Cat=Unexcused

N/A

Refresh Attendance Tracking

EOY Attendance Extract

Threshold

Enter a value for the threshold.

Enter a percentage of time as the threshold for the Percent tracking method. For the purposes of the EOY Attendance Extract the value for percent does not matter.

[Gen]ValueLi=%

[Gen]Cat=Unexcused

N/A

Refresh Attendance Tracking

EOY Attendance Extract

Defining Unexcused Tracking Levels

District Management > Attendance > Attendance Tracking Methods > Unexcused Tracking Levels

Unexcused Tracking Levels settings are not required for Maryland.

N/A

N/A

N/A

Not Required

Defining Illness Tracking Levels

District Management > Attendance > Attendance Tracking Methods > Illness Tracking Levels

Illness Tracking Levels settings are not required for Maryland.

N/A

N/A

N/A

Not Required

Defining District Course Information

District Management > Courses and Programs > Courses > View Master Course List > New

Course Name

Enter the course name.

[Courses]Course_Name

Max 40

Class Level Membership

Student Course Grade Teacher

Maryland Course Catalog

Course Number

The course number.

[Courses]Course_Number

Max 11

Class Level Membership

Student Course Grade Teacher

Maryland Course Catalog

Alternate Course Number

Enter the alternate course number.

[Courses]Alt_Course_Number

N/A

Class Level Membership

Credit Hours

Enter the number of credits the student will earn upon successful completion of this course.

[Courses]credit_hours

4

Student Course Grade Teacher

Maryland Course Catalog

CIP Code

Enter the appropriate Classification of Instructional Programs (CIP) code for this course.

Refer to the list provided the MSDE for a list of valid CIP codes.

[Courses]code

4

CTE Enrollment Extract

Student Course Grade Teacher

Department

Enter the course department.

[Courses]Sched_department

Max 12

Class Level Membership

Exclude from State Reporting

Select Yes to exclude this course from state reporting.

[S_MD_CRS_X]State_ExcludeFromReporting

1

Class Level Membership

Exclude from Course Grade Report

Select Yes to exclude this course from the Student Course Grade Teacher report.

[S_MD_CRS_X]ExcludeFromCourseGradeReport

1

Student Course Grade Teacher

Subject Code

If the course is identified as a Core Academic Subject (CAS), enter the subject code assigned to that course. The Core Academic Subjects are:

• English, Language
• Arts/Reading
• Foreign Languages
• Math
• Science
• The Arts
• Social Studies

[S_MD_CRS_X]Subject_Code

Max 12

Class Level Membership

Student Course Grade Teacher

Maryland Course Catalog

Grade Level

Select the appropriate grade level or primary instructional level at which a course is intended

[S_MD_CRS_X]State_Grade_level

2

Student Course Grade Teacher

Maryland Course Catalog

MCAP Student Classes file

Time of Year

Select the time of year when this course is offered. This is the default value; you can override this value by entering a Time of Year for one or more course sections.

[S_MD_CRS_X]Time_Of_Year

1

Class Level Membership

Concentrator Designation

Select Yes if this course is identified as a concentrator course. No is the default.

[S_MD_CRS_X]Concentrator_Designation

1

CTE Enrollment Extract

Instruction Outside of School Flag

Select Yes if this course is taught outside of the school. The default is No.

[S_MD_CRS_X]Outside_Of_School

1

Student Course Grade Teacher

Outside School Number

If Instruction Outside of School (above) is Yes, enter the Enter the valid 4-digit MSDE school number of the school where the student(s) receive instruction.

[S_MD_CRS_X]Outside_School_Number

4

Student Course Grade Teacher

AP/Honors Indicator

Select A if this course is an AP course or H if this course is an Honors course. The default is No, indicating the course is a standard course.

[S_MD_CRS_X]AP_Honors_Indicator

1

Student Course Grade Teacher

International Baccalaureate (IB)

Select Yes if this course is an International Baccalaureate course. The default is No.

[S_MD_CRS_X]International_Baccalaureate

1

Student Course Grade Teacher

HSA Subject Flag

The HSA Pre-Requisite Flag has been repurposed as the HAS Subject Flag. Select one of the following values:

• A = Algebra
• B = Biology
• E = English
• N = Course not associated with an HSA test

[S_MD_CRS_X]HSA_Subject_Flag

1

Student Course Grade Teacher

MSA Subject Flag

The Reading/Mathematics Class of Record field has been repurposed for the MSA Subject Flag. Select one of the following values:

• R = Reading/Language Arts
• M = Math
• S = Science
• N = Class is not associated with an MSA-tested grade or subject
• 1 = Reading and Math (RM)
• 2 = Reading and Science (RS)
• 3 = Math and Science (MS)
• 4 = Reading, Math and Science (RMS)

[S_MD_CRS_X]MSA_Subject_Flag

1

Student Course Grade Teacher

Technology Education

Indicator that the course meets the general education graduation requirement for technology education

High Schools only:

• Y = the course is meets the general education requirement for technology education
• N = the course does not meet the general education requirement for technology education

[S_MD_CRS_X]TechnologyEd

1

Student Course Grade Teacher

Advanced Technology Education

Indicator that the course meets the graduation completion requirement for advanced technology education

High Schools only:

• Y = the course meets the graduation requirement for advanced technology education
• N = the course does not meets the graduation requirement for advanced technology education

[S_MD_CRS_X]Advanced_TechnologyEd

Student Course Grade Teacher

Non-Traditional Course

Check if this course is a derived version of the traditional course such as a support course or pull-out program.

[S_MD_CRS_X]NonTraditional

1

Student Course Grade Teacher

Include in KRA/ELA Readiness Assessment

Check the box if you would like this course to be included in the KRA reports.

[S_MD_CRS_X]Include_KRA_TF

1

Kindergarten Readiness

Select the PARCC Test Format

MCAP Student Accommodation File

MCAP Student Classes file

HS GOV/MISA Pre ID file

HS GOV/MISA Accommodations Update

Select the indicator for Rigorous High School course. See the Appendix for a full list of the codes and descriptions.

Setting Up Maryland Course Catalog

District Management > Courses and Programs > Courses > View Master Course List > Select a Course > Maryland Course Catalog

SCED Course Code

Select the appropriate SCED Course Code for the course.

See the SCED Course Code listing for a complete list of all SCED Course Codes and detailed descriptions for their content.

[S_MD_CRS_MCC_X]SCED_Course_Code

5

Maryland Course Catalog

Course Level

An indicator of the general nature and difficulty of instruction provided throughout the course.

See the Appendix for valid values.

[S_MD_CRS_MCC_X]Course_Level

4

Maryland Course Catalog

Additional characteristic associated with the general nature or rigor of instruction throughout a course. This data element supplements the Course Level data element and describes an additional dimension of a courses contents.

See the Appendix for valid values.

SCED Grade Span - Lowest Grade

Select one of the following values:

96,95,94,93,92,91,01,02,03,04,05,06,07,08,09,10,11,12,PS

[S_MD_CRS_MCC_X]SCED_Grade_Span1

2

Maryland Course Catalog

Highest Grade

Select one of the following values:

96,95,94,93,92,91,01,02,03,04,05,06,07,08,09,10,11,12,PS

[S_MD_CRS_MCC_X]SCED_Grade_Span2

2

Maryland Course Catalog

SCED Sequence of Course

Enter the first part in the sequence or order of a series of courses, if there are multiple parts.

[S_MD_CRS_MCC_X]SCED_Seq_Course

2

Maryland Course Catalog

SCED Sequence Total

Enter the second part in the sequence or order of a series of courses, if there are multiple parts

[S_MD_CRS_MCC_X]SCED_Seq_Total

2

Maryland Course Catalog

LEA Course Description

Enter a description of the course content and/or goals and may include reference to the state or national content standards. Required if the course indicated grade is a 9- 12 level course.

[S_MD_CRS_MCC_X]LEA_Course_Description

500

Maryland Course Catalog

Course Grade Point Average Applicability

Select this if this course is being included in the computation of the student’s grade point average.

[S_MD_CRS_MCC_X]Course_GPA

1

Maryland Course Catalog

Course Content Standards

Indicator of the content standards used to align course curriculum and assess whether or not students meet grade level expectations.

Select one of the following values:

• NS = National Standards
• SS = State Standards
• LS = Local Standards
• CO = Combination
• NA = No Standards

[S_MD_CRS_MCC_X]Course_Content_Standards

2

Maryland Course Catalog

High School Course Requirement

Select this to indicate that this course is required for high school diploma.

[S_MD_CRS_MCC_X]HS_Course_Req

1

Maryland Course Catalog

K12 End of Course Requirement

Select this to indicate that this course and an end of course examination required by the SEA or LEA.

[S_MD_CRS_MCC_X]K12_EndofCourse_Req

1

Maryland Course Catalog

Family and Consumer Sciences Course Indicator

Select this to indicate that this course is associated with the Family and Consumer Sciences plan of study.

[S_MD_CRS_MCC_X]FACS_Course_Indicator

1

Maryland Course Catalog

Technology and Advanced Technology Education

Select one of the following values:

• GTE = General Technology Education
• ATE = Advanced Technology Education
• NONE = None

[S_MD_CRS_MCC_X]Technology_Ed_Indicator

3

Maryland Course Catalog

Delivery Type

The primary setting or medium of delivery for the course.

Select one of the following values:

• FF = Face to Face
• ON = Online
• IS = Independent Study
• DC = Dual Credit
• HB = Hybrid/Blended

[S_MD_CRS_MCC_X]Delivery_Type

2

Maryland Course Catalog

Instructional Language

The language of instruction used to teach the program or course.

Select one of the following values:

• EN = English
• SP = Spanish
• AR = Arabic
• CH = Chinese
• FR = French
• ASL = American Sign Language
• IT = Italian
• PG = Portuguese
• GR = German
• GK = Greek
• LN = Latin
• JP = Japanese
• RN = Russian
• TK = Turkish
• OT = Other

[S_MD_CRS_MCC_X]Inst_Language

3

Maryland Course Catalog

National Collegiate Athletic Association Eligibility

Select this to indicate that this course is approved for determining NCAA eligibility.

[S_MD_CRS_MCC_X]NCAA_Eligibility

1

Maryland Course Catalog

IPEDS School Code for Institute of Higher Education

Select the IPEDS School code for the associated instruction of higher education where the college-level or dual-credit course takes place.

[S_MD_CRS_MCC_X]IPEDS_SchoolCode

6

Maryland Course Catalog

Enable Student Contacts for State Reporting

District Management > Compliance > Student Contact Adoption Status

Select 'Yes' to use Student Contacts for State Reporting.

Note: This is a District setting and is applied to all schools.

Defining District Info

District Management > District Setup > District Info

Local Education Agency (2-digit code)

Enter the 2-digit local education agency.

[Prefs]MD_DistrictLEA

2

CTE Enrollment Extract

Student Attendance —Early EOY, and Summer

High School Assessment Status and Completer Information

Annual Report of Habitual Truants

Class Level Membership

Student Discipline Extract

School Enrollment

School Enrollment

SASID Extract

Student Course Grade Teacher

Updating Entry Codes

System Management > Data > Code Sets > EntryCode

Code

Enter the entry code.

See the Appendix for valid values.

[CODESET]Code

2

Student Attendance —Early EOY, and Summer

Description

Enter the entry code description.

See the Appendix for valid values.

[CODESET]Description

N/A

Required Setup

Updating Ethnicity Codes

District Management > People > Scheduling and Reporting Ethnicity Codes

Ethnicity Codes

Define ethnicity codes.

[Gen]Cat=ethnicity

[Gen]Name

1

Student Attendance —Early EOY, and Summer

School Enrollment

Updating Exit Codes

System Management > Data > Code Sets > ExitCode

Code

Enter the exit code.

See the Appendix for valid values.

[CODESET]Code

2

Student Attendance —Early EOY, and Summer

Description

Enter the exit code meaning.

See the Appendix for valid values.

[CODESET]Description

N/A

Required Setup

Entering Immunization Information

Vaccine Name

The following vaccines are set up for Maryland:

• • Diphtheria, Tetanus, Pertussis (DTaP/DTP/Tdap/DT/Td)

  • Polio

  • Haemophilus influenza type b (HIB)

  • Hepatitis B (HepB)

  • PCV

  • Rotavirus

  • Meningococcal (MCV4)

  • HPV

  • Measles, Mumps, Rubella (MMR)

  • Varicella (Chicken Pox)

  • Tetanus, Diphtheria and Pertussis (Tdap) booster

  • FLU

  • COVID19

See Health Immunization: Vaccine Codes for a complete list of vaccine values.

[HealthVaccine]VaccineName

50

Immunization

Vaccine Code

Enter the vaccine code or abbreviation.

See Health Immunization: Vaccine Codes for valid values.

[HealthVaccine]VaccineCode

30

Immunization

State Report Name

Enter the name of the report used to report this data to the CDE, if applicable.

See Health Immunization: Vaccine Codes for valid values.

[HealthVaccine]StateReportName

50

Immunization

State Report Code

[HealthVaccine]StateReportCode

30

Immunization

Number of Doses

[HealthVaccine]NumberOfDoses

10

Immunization

Description

Enter a description of the vaccine.

[HealthVaccine]VaccineDesc

512

Immunization

This vaccine is optional

Select if the vaccine is not required.

[HealthVaccine]IsMandatory

1

Required Setup

Rules Engine

The rules engine is available to automatically determine whether a student is compliant for a vaccine.

Each vaccine can only be bound to one rule. Once a vaccine is bound to a rule, the Unbind rule checkbox is available in the Edit Vaccine dialog box.

N/A

N/A

Immunization

Exemption Name

The following exemption types are set up for Maryland:

• Medical - Permanent

• Medical - Temporary

• Religious Objection

See Health Immunization: Exemption Type Codes for a complete list of immunization exemption type values.

[HealthImmExempt]ImmunizationExemptionName

50

Immunization

Exemption Code

Enter the exemption type code or abbreviation.

[HealthImmExempt]ImmunizationExemptionCode

30

Immunization

State Report Name

Enter the name of the report used to report this data to the state, if applicable.

[HealthImmExempt]StateReportName

50

Immunization

State Report Code

Enter the equivalent State Report Code for this exemption type, if applicable.

[HealthImmExempt]StateReportCode

30

Immunization

Adding Certification Types

District Management > Health > Certification Types

Certificate Name

The following certificate types are set up for Maryland:

Valid value:

• 896

• Immunization Database

• See Health Database

• See Health Record

• Shot Record from Physician

• Welligent

[HealthImmSource]ImmunizationSourceName

50

Immunization

Certificate Code

Enter the certificate type code or abbreviation.

Valid value:

• 896
• immunization_db
• health_db
• health_rec
• physician_rec
• welligent

[HealthImmSource]ImmunizationSourceCode

30

Immunization

State Report Name

Enter the name of the report used to report this data to the state, if applicable.

[HealthImmSource]StateReportName

50

Immunization

State Report Code

Enter the equivalent State Report Code for this certificate type, if applicable.

Valid value:

• 896
• immunization_db
• health_db
• health_rec
• physician_rec
• welligent

[HealthImmSource]StateReportCode

30

Immunization

Default Certificate

Select to indicate that this is the default certificate associated with immunization records. Certification Type 896 is the current default.

[HealthImmSource]IsDefaultSource

30

Immunization

Defining Log Entries

District Management > Behavior > Log Entry Fields > Edit Log Entry Field

Log Entry Fields

Define the fields that appear on the log entry page.

[Gen]Cat=logentrycodes

N/A

Student Discipline Extract

Data for Popup or Radio Buttons

Enter the data for popup or radio buttons.

[Gen]Cat=logentrycodes

[Gen]Valuet2

N/A

N/A

Defining Discipline Logs

District Management > Behavior > Log Types > Edit Log Type

Log Type

Enter a log type of Discipline.

Note: You must create a Discipline Log Type record to add a discipline incident to a student’s record using the Student Log Entry option. The Discipline Log Type is used to retrieve the discipline fields required by the State of Maryland.

[Gen]Cat=logtype

[Gen]Name

Max 20

Student Discipline Extract

Editing School Info

District Management > District Setup > School Info > Edit School

School Number

Enter the 4-digit number assigned to the school building.

For more information, see the list of valid school numbers supplied by MSDE.

[Schools]School_Number

4

Student Attendance —Early EOY, and Summer

Annual Report of Habitual Truants

Class Level Membership

Student Discipline Extract School Enrollment

School Enrollment

SASID Extract

Student Course Grade Teacher

CTE Enrollment Extract

Class Level Membership

High School Assessment Status and Completer Information

Grades

Enter the school grades (lowest - highest).

Note: Grade levels must be in the range -10 to 20.

[Schools]Low_Grade

[Schools]High_Grade

N/A

Student Attendance —Early and EOY

School Enrollment

Community Eligibility Provision (CEP) School

Indicates a school is Community Eligibility Provision (CEP).

[S_MD_SCH_X]CEP_Flag

1

Attendance Extract (Early, End of Year, Sep 30)

Define the SOL tests for the district.

Name

Enter the name of the test. You should start the test name with SOL.

[Test]Name

20

High School Assessment Status and Completion Extract

Type

Select the type of test.

Note: For an SOL test, select State.

[Test]Type

N/A

High School Assessment Status and Completion Extract

Description

Enter a description of the test.

[Test]Type

N/A

High School Assessment Status and Completion Extract

Defining Test Score

District Management > Academics > Standardized Tests >  Edit Scores

Define the test score categories.

Score Name

You must create a Passed test category. This category is used to determine if a test is Pass Advanced, Pass Proficient, Locality Awarded, or Not Passed.

[TestScore]Score_name

N/A

Editing High School Assessment Setup

District Management > Compliance > High School Assessment Setup

A select option of the available district defined GPA Calculation Methods. The 'CCR GPA Grade 10 (only valid at the end of grade 10)' GPA that displays on the student's CCR Review section of the HS Assessment and completer Information > MCA/CCR tab.

The GPA Calculation Method is created by the district in the District Management > Academics > GPA Calculation Methods. The method selected must be an unweighted method.

A select option of the available district defined GPA Calculation Methods. The 'CCR GPA Grade 11 (only valid at the end of grade 11)' GPA that displays on the student's CCR Review section of the HS Assessment and completer Information > MHSA/CCR tab.

The GPA Calculation Method is created by the district in the District Management > Academics > GPA Calculation Methods. The method selected must be an unweighted method.

A select option of the available district defined GPA Calculation Methods. The  'CCR GPA Grade 12 (only valid at the end of grade 12)' GPA that displays on the student's CCR Review section of the HS Assessment and completer Information > MHSA/CCR tab.

This GPA Calculation method is also used for the HSC Data page 'GPA Greater than 3.0' calculation. This option is for the 'Rigorous HS Indicator - GPA' Data Element of the High School Status Data Collection report.

The GPA Calculation Method is created by the district in the District Management > Academics > GPA Calculation Methods. The method selected must be an unweighted method.

Associated Test

Select the test used for the ACT test

[pref]MD_ACT_ID

N/A

High School Assessment Status and Completer Information

Associated Composite Score

Select the test score used for the ACT Composite score

N/A

High School Assessment Status and Completer Information

Composite Score Type

Enter the score type field that the ACT Composite Score is in.

• Number
• Percent
• Alpha

[pref]MD_ACT_SCORE

1

High School Assessment Status and Completer Information

Associated Test

Select the test used for the SAT test

[pref]MD_SAT

N/A

High School Assessment Status and Completer Information

Associated Math Score

Select the test score used for the SAT Math score

N/A

High School Assessment Status and Completer Information

Associated English Score

Select the test score used for the SAT English score

N/A

High School Assessment Status and Completer Information

Composite Score Type

Enter the score type field that contains the SAT Scores.

• Number
• Percent
• Alpha

[pref]MD_SAT_SCORE

1

High School Assessment Status and Completer Information

Associated Test

Select the test used for the Math Assessment test

[pref]MD_MATH_ID1

[pref]MD_MATH_ID2

[pref]MD_MATH_ID3

N/A

High School Assessment Status and Completer Information

Associated Score

Select the test score used for the Math Assessment score

[pref]MD_MATH_SCORE1

[pref]MD_MATH_SCORE2

[pref]MD_MATH_SCORE3

N/A

High School Assessment Status and Completer Information

Score Type

Enter the score type field that contains the Math Assessment Score.

• Number
• Percent
• Alpha

[pref]MD_MATH_STYPE1

[pref]MD_MATH_STYPE2

[pref]MD_MATH_STYPE3

N/A

High School Assessment Status and Completer Information

[pref]MD_MATH_PASS1

[pref]MD_MATH_PASS2

[pref]MD_MATH_PASS3

Level

Enter the field that contains the Math Assessment level.

• Number
• Percent
• Alpha

[pref]MD_MATH_LEVEL1

[pref]MD_MATH_LEVEL2

[pref]MD_MATH_LEVEL3

1

High School Assessment Status and Completer Information

Associated Test

Select the test used for the ELA Assessment test

[pref]MD_ELA_ID1

[pref]MD_ELA_ID2

[pref]MD_ELA_ID3

N/A

High School Assessment Status and Completer Information

Associated Score

Select the test score used for the ELA Assessment score

[pref]MD_ELA_SCORE1

[pref]MD_ELA_SCORE2

[pref]MD_ELA_SCORE3

N/A

High School Assessment Status and Completer Information

Score Type

Enter the score type field that contains the ELA Assessment Score.

• Number
• Percent
• Alpha

[pref]MD_ELA_STYPE1

[pref]MD_ELA_STYPE2

[pref]MD_ELA_STYPE3

N/A

High School Assessment Status and Completer Information

[pref]MD_ELA_PASS1

[pref]MD_ELA_PASS2

[pref]MD_ELA_PASS3

Level

Enter the field that contains the ELA Assessment level.

• Number
• Percent
• Alpha

[pref]MD_ELA_LEVEL1

[pref]MD_ELA_LEVEL2

[pref]MD_ELA_LEVEL3

1

High School Assessment Status and Completer Information

Associated Test

Select the test used for the Science Assessment test

[pref]MD_SCI_ID1

[pref]MD_SCI_ID2

[pref]MD_SCI_ID3

N/A

High School Assessment Status and Completer Information

Associated Score

Select the test score used for the Science Assessment score

[pref]MD_SCI_SCORE1

[pref]MD_SCI_SCORE2

N/A

High School Assessment Status and Completer Information

Score Type

Enter the score type field that contains the Science Assessment Score.

• Number
• Percent
• Alpha

[pref]MD_SCI_STYPE1

[pref]MD_SCI_STYPE2

[pref]MD_SCI_STYPE3

N/A

High School Assessment Status and Completer Information

[pref]MD_SCI_PASS1

[pref]MD_SCI_PASS2

[pref]MD_SCI_PASS3

Level

Enter the field that contains the Science Assessment level.

• Number
• Percent
• Alpha

[pref]MD_SCI_LEVEL1

[pref]MD_SCI_LEVEL2

[pref]MD_SCI_LEVEL3

1

High School Assessment Status and Completer Information

Associated Test

Select the test used for the Government Assessment test

[pref]MD_GOV_ID1

[pref]MD_GOV_ID2

[pref]MD_GOV_ID3

N/A

High School Assessment Status and Completer Information

Associated Score

Select the test score used for the Government Assessment score

[pref]MD_GOV_SCORE1

[pref]MD_GOV_SCORE2

[pref]MD_GOV_SCORE3

N/A

High School Assessment Status and Completer Information

Score Type

Choose the score type field that contains the Government Assessment Score.

• Number
• Percent
• Alpha

[pref]MD_GOV_STYPE1

[pref]MD_GOV_STYPE2

[pref]MD_GOV_STYPE3

N/A

High School Assessment Status and Completer Information

[pref]MD_GOV_PASS1

[pref]MD_GOV_PASS2

[pref]MD_GOV_PASS3

Level

Enter the field that contains the Government Assessment level.

• Number
• Percent
• Alpha

[pref]MD_GOV_LEVEL1

[pref]MD_GOV_LEVEL2

[pref]MD_GOV_LEVEL3

1

High School Assessment Status and Completer Information

Associated Test

Select the test used for the reading Accuplacer test

[pref]MD_ACCU_READ_ID1

N/A

High School Assessment Status and Completer Information

Associated Score

Select the test score used for the reading Accuplacer score

[pref]MD_ACCU_READ_SCORE1

N/A

High School Assessment Status and Completer Information

Score Type

Choose the score type field that contains the reading Accuplacer Score.

• Number
• Percent
• Alpha

[pref]MD_ACCU_READ_STYPE1

N/A

High School Assessment Status and Completer Information

[pref]MD_ACCU_READ_PASS1

Associated Test

Select the test used for the writing Accuplacer test

[pref]MD_ACCU_WRITE_ID1

N/A

High School Assessment Status and Completer Information

Associated Score

Select the test score used for the writing Accuplacer score

[pref]MD_ACCU_WRITE_SCORE1

N/A

High School Assessment Status and Completer Information

Score Type

Choose the score type field that contains the writing Accuplacer Score.

• Number
• Percent
• Alpha

[pref]MD_ACCU_WRITE_STYPE1

N/A

High School Assessment Status and Completer Information

[pref]MD_ACCU_READ_PASS1

Associated Test

Select the test used for the arithmetic Accuplacer test

[pref]MD_ACCU_MATH_ID1

N/A

High School Assessment Status and Completer Information

Associated Score

Select the test score used for the arithmetic Accuplacer score

[pref]MD_ACCU_MATH_SCORE1

N/A

High School Assessment Status and Completer Information

Score Type

Choose the score type field that contains the arithmetic Accuplacer Score.

• Number
• Percent
• Alpha

[pref]MD_ACCU_MATH_STYPE1

N/A

High School Assessment Status and Completer Information

[pref]MD_ACCU_MATH_PASS1

Associated Test

Select the test used for the quantitative, reasoning, algebra and statistics Accuplacer test

[pref]MD_ACCU_QRAS_ID1

N/A

High School Assessment Status and Completer Information

Associated Score

Select the test score used for the quantitative, reasoning, algebra and statistics Accuplacer score

[pref]MD_ACCU_QRAS_SCORE1

N/A

High School Assessment Status and Completer Information

Score Type

Choose the score type field that contains the quantitative, reasoning, algebra and statistics Accuplacer Score.

• Number
• Percent
• Alpha

[pref]MD_ACCU_QRAS_STYPE1

N/A

High School Assessment Status and Completer Information

[pref]MD_ACCU_QRAS_PASS1

Associated Test

Select the test used for the advanced algebra and functions Accuplacer test

[pref]MD_ACCU_ALG_ID1

N/A

High School Assessment Status and Completer Information

Associated Score

Select the test score used for the advanced algebra and functions Accuplacer score

[pref]MD_ACCU_ALG_SCORE1

N/A

High School Assessment Status and Completer Information

Score Type

Choose the score type field that contains the qadvanced algebra and functions Accuplacer Score.

• Number
• Percent
• Alpha

[pref]MD_ACCU_ALG_STYPE1

N/A

High School Assessment Status and Completer Information

[pref]MD_ACCU_ALG_PASS1

Defining Letter Grade Mapping

District Management > Compliance > Letter Grade Mapping

Use the Letter Grade Mapping option to map the state-required letter grades to its respective PowerSchool grade for each school in your district. The mapped values are used to determine the grades extracted when the Student Course Grade Teacher. On the High School Status Data Collection (HSSDC) extract, the Letter Grade Mapping is used to determine if a student receives a Rigorous HS Indicator.

You must complete this page for each school in your district before generating the Student Course Grade Teacher or High School Status Data Collection (HSSDC) extract.

To create a new record, follow these steps.

1. On the Letter Grade Mapping page, click the Edit link next to the school whose grades you are mapping.
2. Click the New button. The New Mapping page appears.
3. In the From PowerSchool Grade lists, hold down the Ctrl key and click each PowerSchool letter grade that corresponds to the State Value/Description. For example, for Passing Status (P), you would select Excellent progress (A), Good progress (B), Reasonable progress (C), and Unsatisfactory progress (D).
4. When all state grade values are mapped, click the Submit button to add the record to the list.

Click the Edit link to modify a Letter Grade Mapping record.

Grade Scale ID

The grade scale selected displays.

[S_MD_GSI_LetterGradeMapping_C] GradeScaleItemDCID

100

Student Course Grade Teacher

HSSDC

Incomplete (I)

Hold down the Ctrl key and click each letter grade that corresponds to an Incomplete grade value.

[S_MD_GSI_LetterGradeMapping_C]Code01

50

Student Course Grade Teacher

Failing (F)

Hold down the Ctrl key and click each letter grade that corresponds to a Failing grade value.

[S_MD_GSI_LetterGradeMapping_C]Code02

50

Student Course Grade Teacher

Passing (P)

Hold down the Ctrl key and click each letter grade that corresponds to a Passing grade value.

[S_MD_GSI_LetterGradeMapping_C]Code03

50

Student Course Grade Teacher

Counts Towards Rigorous HS Indicator (B or greater)

Hold down the Ctrl key and click each letter grade that is valid for a Rigorous HS Indicator.

[S_MD_GSI_LetterGradeMapping_C]Code04

50

HSSDC

Defining Term Grade Mapping

District Management > Compliance > Term Grade Mapping

Use the Term Grade Mapping option to map the state-required Term Period to its respective store code and Term ID for each school in your district. The mapped values are used to determine the grades extracted when the Student Course Grade Teacher extract is generated. On the High School Status Data Collection (HSSDC) extract, the Term Grade Mapping is used to determine if a student receives a Rigorous HS Indicator.

You must complete this page for each school in your district before generating the Student Course Grade Teacher extract.

To create a new record, follow these steps:

1. In the TermID field, enter the current term ID that determines the term in which the course was taken.
2. In the Store Code field, enter the store code that identifies the set of grades to be extracted for a student that took this course in this term.
3. In the Course Term field, enter the state-required term period that correlates to the store code and term ID.
4. In the Completion Date field, enter the date the course term ends.
5. Click the Submit button to add the record to the list.

To modify a Term Grade Mapping record, click the Edit link.

School Number

Enter the school number.

[S_MD_TermGradeMapping_S]SchoolID

4

Student Course Grade Teacher

HSSDC

Term ID

Enter the term in which this course was taken.

[S_MD_TermGradeMapping_S]TermID

4

Student Course Grade Teacher

HSSDC

Store Code

Enter the code identifying the set of grades to be extracted for any student that took the course in this term. For example, you might use “S1” to store Semester 1 grades.

[S_MD_TermGradeMapping_S]StoreCode

2

Student Course Grade Teacher

HSSDC

Course Term

Enter the state-assigned term period that correlates to the store code and term ID. .

[S_MD_TermGradeMapping_S]CourseTerm

2

Student Course Grade Teacher

HSSDC

Completion Date

Enter the completion date for the course term.

Format: MM/DD/YYYY

[S_MD_TermGradeMapping_S]Completion_Date

10

Student Course Grade Teacher

HSSDC

Defining GPA Grade Mapping

GPA Grade Mapping

Use the GPA Grade Mapping option state GPA value to local PowerSchool grade scales. The mapped values are used to determine the grade extracted when the Student Course Grade Teacher extract is generated.

You must complete this page for each grade scale used by your district before generating the Student Course Grade Teacher extract.

To create a new record, follow these steps.

1. Click the Edit button to that corresponds to the Grade Scale Name to be mapped.
2. Click the New button to map the selected grade scale.
3. For each PowerSchool Grade listed, enter the state-required GPA value in the Store GPA Value field.
4. When finished, click the Submit button to add the record to the list.
5. Repeat these steps for each grade level used by the district.

To edit a GPA Grade Mapping record, click the Edit link.

Grade Scale Name

Each grade scale used in the district displays.

[S_MD_GSI_LetterGradeMapping_C] GradeScaleItemDCID

100

Student Course Grade Teacher

PowerSchool Grade

Each PowerSchool Grade valid for the selected grade scale displays in this list.

[MD_GPA_Grade_Mapping]letter_grade_id_001 through [MD_GPA_Grade_Mapping]letter_grade_id_110

10

Student Course Grade Teacher

State GPA Value

Enter the state GPA value that corresponds to each PowerSchool Grade value in the selected grade scale.

[MD_GPA_Grade_Mapping]gpa_value_001 through [MD_GPA_Grade_Mapping]gpa_value_110

10

Student Course Grade Teacher

Defining Online IEP Setup

District Management > Compliance > Online IEP Setup

Use the Online IEP Setup to Map the Parent/Guardian 1 and Parent/Guardian 2 fields to be used in the extract. The mapped values are used to determine the Parent/Guardian 1 and 2 fields when the Online IEP extract is generated.

You must complete this page for before generating the Online IEP extract.

To map the fields, follow these steps.

1. The Report Field is the field being extracted on the report.

2. The Student Field is where you need to enter the field the data should come from. This field might be from the student table or it could be a custom field you have created.

3. The Format is how the data was entered in the Student Field. This does not apply to all fields being exported.

4. When finished, click the Submit button to add the record to the list.