Staff Setup

Editing Staff Information

Edit Information

Name (Last, First MI)

Enter the staff member’s name.

Note: Use the format: LastName, FirstName MiddleName.

[Users]LastFirst

[Users]Last_Name

[Users]First_Name

[Users]Middle_Name

Max 40

Max 20

Max 20

Max 20

EPIMS MEPID Extract

EPIMS Staff Roster

EPIMS Work Assignment Record (New)

WAR Record Builder

Email Address

Enter the staff member’s email address.

[Users]Email_Addr

25

Required Setup

Gender

Choose the gender of the staff member from the pop-up menu.

[UsersCoreFields]Gender

1

EPIMS MEPID Extract

Ethnicity: Is the staff member Hispanic or Latino?

Select Yes or No to indicate if the staff member’s ethnicity is Hispanic or Latino.

This value is used to calculate the Race/Ethnicity field (SR08) on the Edit Staff Roster Record page.

[TeacherRace]FedEthnicity

1

Staff Roster

EPIMS Staff Roster

Staff Ethnicity/Race Code Update

Race: What is the staff member’s race?

Select the checkbox for each race that applies to this staff member.

This value is used to calculate the Race/Ethnicity field (SR08) on the Edit Staff Roster Record page.

[TeacherRace]RaceCd

20

Staff Roster

EPIMS Staff Roster

Staff Ethnicity/Race Code Update

Reporting Ethnicity

This field contains the race code previously assigned to this staff member.

[Users]Ethnicity

1

Required Setup

ID

Enter the teacher’s locally assigned identifier.

[Users]TeacherNumber

12

Required Setup

School

Choose the school where the staff member is assigned from the pop-up menu.

[SchoolStaff]School

EPIMS MEPID Extract

EPIMS Staff Roster

EPIMS Work Assignment Record (New)

City, State, Zip

Enter the staff member’s city of residence, state, and zip code.

[Users]City

[Users]State

[Users]Zip

N/A

Required Setup

DOB

Enter the staff member’s date of birth.

[UsersCoreFields]DOB

10

EPIMS MEPID Extract

EPIMS Staff Roster

Staff Type

Choose the staff member’s role in the school from the pop-up menu.

[SchoolStaff]StaffStatus

EPIMS Staff Roster

Active

Select the checkbox if this staff member is currently an active staff member or deselect the checkbox if the staff member is no longer active.

[SchoolStaff]Status

EPIMS MEPID

Entering State Staff Information

Massachusetts State Information

State Override Name Last

If the state has a different Last name for this staff than is stored in PowerSchool, enter the name to be sent up via SIF.

[S_MA_USR_Demographic_X] StateOverride_LastName

50

SIF

EPIMS Work Assignment Record (New)

State Override Name First

If the state has a different First name for this staff than is stored in PowerSchool, enter the name to be sent up via SIF.

[S_MA_USR_Demographic_X] StateOverride_FirstName

50

SIF

EPIMS Work Assignment Record (New)

State Override Name Middle

If the state has a different Middle name for this staff than is stored in PowerSchool, enter the name to be sent up via SIF.

[S_MA_USR_Demographic_X] StateOverride_MiddleName

50

SIF

EPIMS Work Assignment Record (New)

Exclude from State Reporting

Select the checkbox to exclude the staff member from state reporting.

[S_MA_USR_X]State_ExcludeFromReporting

1

EPIMS MEPID Extract

EPIMS Staff Roster

EPIMS Work Assignment Record (New)

WAR Record Builder

SR01 MEPID

Enter the Massachusetts Education Personnel Identifier number assigned to this staff member by the Massachusetts Department of Secondary and Elementary Education.

For further information, refer to the District/School Administration > Information Services > Data Collection page on the Massachusetts Department of Education Website.

[S_MA_USR_X]MEPID

Updating this field on the staff member’s Home School record will also automatically update [Users]SIF_StatePrID so the value is available for use by the MA Single Sign On initiative.

8

EPIMS MEPID Extract

EPIMS Staff Roster

EPIMS Work Assignment Record (New)

Staff Gender

Select the checkbox to indicate if Nonbinary Gender should be reported instead of Staff Gender shown above.

[S_USR_Demographic_X] NonBinary_Gender_TF

Boolean

EPIMS MEPID Extract

WAR Max FTE

Enter the maximum FTE for this staff member for all combined Work Assignment Records. Used to calculate the FTE for dynamic records.

[S_MA_USR_WAR_X]MaxFTE

Defaults to 1.0 on the report if not entered here. Must be between .001 and 1.500

5 (#.###)

EPIMS Work Assignment Record (New)

Defining MEPID Information

Edit Information > Edit MEPID Assign Record

Extended Middle Name

(Use State Override Name Middle to enter long middle names as this field will be deprecated in a future release.)

Enter the staff member’s middle name if the middle name is larger than the standard middle name field.

[S_MA_USR_Demographic_X] StateOverride_MiddleName

MAX 30

EPIMS MEPID Extract

EPIMS Staff Roster

EPIMS Work Assignment Record (New)

ID06 License/ Certification Number

Enter the staff member’s license and/or certification number.

[S_MA_USR_X]LicenseCertificationNum

MAX 20

EPIMS MEPID Extract

EPIMS Staff Roster

ID07 Local Employee Number

Enter the staff member’s local employee number.

[S_MA_USR_X]LocalEmpNum

MAX 20

EPIMS MEPID Extract

EPIMS Staff Roster

EPIMS Work Assignment Record (New)WAR

Editing the Staff Roster Record

Edit Information > Edit Staff Roster Record

Extended Middle Name

(Use State Override Name Middle to enter long middle names as this field will be deprecated in a future release.)

Enter the staff member’s middle name if the middle name is larger than the standard middle name field.

[S_MA_USR_Demographic_X] StateOverride_MiddleName

MAX 30

EPIMS MEPID Extract

EPIMS Staff Roster

SR08 Race-Ethnicity

This field is calculated in the UI and stored when the record is submitted. If the UI does not update or display the code correctly, run the SIMS Student Data Update Report to calculate the staff member’s race-ethnicity value based on the Federal Race codes selected on the Edit Information page.

Click the Race/Ethnicity link to modify/view the Federal Race codes entered on the Edit Information page for the staff member. For more information, refer to Federal Ethnicity and Race Codes.

[S_MA_USR_X]EthnicityRaceCode

2

EPIMS Staff Roster

SR09 Employment Status at Time of Data Collection

Choose the staff member’s employment status from the pop-up menu as of the EPIMS collection date.

See SR09 Employment Status at Time of Data Collection for valid values.

[S_MA_USR_StaffRoster_X] EmployStatusCollTime

2

EPIMS Staff Roster

SR10 Reason for Exit

Choose the staff member’s reason for leaving from the pop-up menu.

See SR10 Reason for Exit for valid values.

[S_MA_USR_StaffRoster_X]ReasonForExit

2

EPIMS Staff Roster

SR11 Date of Hire

Enter the date the staff member was hired.

[S_MA_USR_StaffRoster_X]DateOfHire

10

EPIMS Staff Roster

SR18 Degree Type 1

Choose the type of degree earned by the staff member from the pop-up menu.

See Degree Types 1 - 3 for valid values.

[S_MA_USR_StaffRoster_X]DegreeType1

3

EPIMS Staff Roster

SR19 Degree Institution 1

Enter the code assigned to the educational institution where the staff member earned the corresponding degree or the code for an out-of-country institution.

Note: Click codes A–G, codes H–P, or codes Q–Z to view valid educational institution codes.

[S_MA_USR_StaffRoster_X] DegreeInstitution1

4

EPIMS Staff Roster

SR20 Degree Subject 1

Enter the code assigned to the major subject area for which the staff member earned the corresponding degree.

Note: Click codes to view valid educational institution codes.

[S_MA_USR_StaffRoster_X]DegreeSubject1

2

EPIMS Staff Roster

SR21 Degree Type 2

Choose the second type of degree earned by the staff member from the pop-up menu.

See Degree Types 1 - 3 for valid values.

[S_MA_USR_StaffRoster_X]DegreeType2

3

EPIMS Staff Roster

SR22 Degree Institution 2

Enter the code assigned to the educational institution where the staff member earned the corresponding degree or the code for out-of-country institutions.

Note: Click codes A–G, codes H–P, or codes Q–Z to view valid educational institution codes.

[S_MA_USR_StaffRoster_X] DegreeInstitution2

4

EPIMS Staff Roster

SR23 Degree Subject 2

Enter the code assigned to the major subject area for which the staff member earned the corresponding degree.

Note: Click codes to view valid educational institution codes.

[S_MA_USR_StaffRoster_X]DegreeSubject2

2

EPIMS Staff Roster

SR24 Degree Type 3

Choose the type of degree earned by the staff member from the pop-up menu.

See Degree Types 1 - 3 for valid values.

[S_MA_USR_StaffRoster_X]DegreeType3

1

EPIMS Staff Roster

SR25 Degree Institution 3

Enter the code assigned to the educational institution where the staff member earned the corresponding degree or the code for out-of-country institutions.

Note: Click codes A–G, codes H–P, or codes Q–Z to view valid educational institution codes.

[S_MA_USR_StaffRoster_X] DegreeInstitution3

4

EPIMS Staff Roster

SR26 Degree Subject 3

Enter the code assigned to the major subject area for which the staff member earned the corresponding degree.

Note: Click codes to view valid educational institution codes.

[S_MA_USR_StaffRoster_X]DegreeSubject3

2

EPIMS Staff Roster

SR27 Exit Date

Enter the date the staff member left the district if applicable.

[S_MA_USR_StaffRoster_X]StaffExitDate

10

EPIMS Staff Roster

SR28 District Level Educator’s Professional Teacher Status

Choose the Educator’s current professional teacher status as determined by district policies from the pop-up menu. This element should be completed for all staff and include 00 if the status is not relevant for a specific educator.

[S_MA_USR_StaffRoster_X] DistLvlEducProfTeacherStatus

2

EPIMS Staff Roster

SR38 Beginner Educator Identifier

Select “Yes (01)” if this is the educator’s first year of instruction or “No (00)” if the educator has more than a year of prior experience.

[S_MA_USR_StaffRoster_X] BeginningEducator

2

EPIMS Staff Roster

[S_MA_USR_StaffRoster_X]BeginnerEducatorMentor

8

EPIMS Staff Roster

Note: If sub-district is enabled for a Staff Roster Record, a Copy button is available in the Staff Roster and Confidential Information Records at Subdistrict Level (Overrides) section of the UI. When you click this button, data stored at the district level will be copied over to the new page that appears. You can then change the values if you want to override the values from the district level and click Submit. When you click the Copy button, the Confidential Information is also copied and you can override that information as well.

Defining Confidential Information

Edit Information > Edit Staff Roster Record > Confidential Information page

SR12 Federal Salary Source 1

Enter the Federal Salary Source Code assigned to this staff member. You can enter a maximum of 3 codes.

Note: Click codes to view valid Federal Salary Source Codes.

[S_MA_USR_StaffRoster_X] FedSalarySource1

3

EPIMS Staff Roster

SR13 Percent of Federal Salary Source 1

Enter the percent of the staff member’s salary paid from the federal grant specified in the Federal Salary Source 1 field.

[S_MA_USR_StaffRoster_X] PercentFedSalarySource1

5 (#.###) or 00

EPIMS Staff Roster

SR14 Federal Salary Source 2

Enter the Federal Salary Source Code assigned to this staff member. You can enter a maximum of 3 codes.

Note: Click codes to view valid Federal Salary Source Codes.

[S_MA_USR_StaffRoster_X] FedSalarySource2

3

EPIMS Staff Roster

SR15 Percent of Federal Salary Source 2

Enter the percent of the staff member’s salary paid from the federal grant specified in the Federal Salary Source 2 field.

[S_MA_USR_StaffRoster_X] PercentFedSalarySource2

5 (#.###) or 00

EPIMS Staff Roster

SR16 Federal Salary Source 3

Enter the Federal Salary Source Code assigned to this staff member. You can enter a maximum of 3 codes.

Note: Click codes to view valid Federal Salary Source Codes.

[S_MA_USR_StaffRoster_X] FedSalarySource3

3

EPIMS Staff Roster

SR17 Percent of Federal Salary Source 3

Enter the percent of the staff member’s salary paid from the federal grant specified in the Federal Salary Source 3 field.

[S_MA_USR_StaffRoster_X] PercentFedSalarySource3

5 (#.###) or 00

EPIMS Staff Roster

SR29 Overall Annual Summative Evaluation or Formative Evaluation Rating

Educator’s current school year overall Summative Evaluation rating or Formative Evaluation rating defined in 603 CMR 35.00

[S_MA_USR_StaffRoster_X] StdEvalRating29

2

EPIMS Staff Roster

Evaluator MEPID

Enter the Massachusetts Education Personnel Identifier number assigned to the evaluator who performed this staff member’s evaluation.

[S_MA_USR_StaffRoster_X] EvaluatorMEPID

8

SIF

Evaluation Date

Enter the date this staff member was evaluated.

[S_MA_USR_StaffRoster_X]EvaluationDate

10

SIF

SR30 Standard (1) Evaluation Rating

Educator’s current school year evaluation rating on Standard (1)

[S_MA_USR_StaffRoster_X] StdEvalRating30

2

EPIMS Staff Roster

SR31 Standard (2) Evaluation Rating

Educator’s current school year evaluation rating on Standard (2)

[S_MA_USR_StaffRoster_X] StdEvalRating31

2

EPIMS Staff Roster

SR32 Standard (3) Evaluation Rating

Educator’s current school year evaluation rating on Standard (3)

[S_MA_USR_StaffRoster_X] StdEvalRating32

2

EPIMS Staff Roster

SR33 Standard (4) Evaluation Rating

Educator’s current school year evaluation rating on Standard (4)

[S_MA_USR_StaffRoster_X] StdEvalRating33

2

EPIMS Staff Roster

SR34 Impact on Student Learning Growth and Achievement Rating

Educator’s current school year rating on impact on student learning growth and achievement

See SR34 Impact on Student Learning Growth and Achievement Rating for valid values.

[S_MA_USR_StaffRoster_X] ImpStudLearnGrowthAchRating

2

EPIMS Staff Roster

SR35 Educator Evaluation Plan

Choose the evaluation plan for this staff member from the pop-up menu.

[S_MA_USR_StaffRoster_X] EducatorEvalPlan

2

EPIMS Staff Roster

SR36 Staff Days of Attendance

Enter a value from 0-261 to represent the number of days the teacher was present at the school, or enter the value 999 to indicate that the field is not applicable. Otherwise, leave blank.

[S_MA_USR_StaffRoster_X] StaffActualAttendDays

3

EPIMS Staff Roster

SR37 Staff Expected Days of Attendance

Enter a value from 0-261 to represent the number of days the teacher was expected to be present at the school, or enter the value 999 to indicate that the field is not applicable. Otherwise, leave blank.

[S_MA_USR_StaffRoster_X] StaffExpectedAttendDays

3

EPIMS Staff Roster

Defining Subject Area Qualifications

Edit Information > Subject Area Qualifications > New/Edit Subject Area Qualification

This page is accessed by adding a new Subject Area from either the “Add a Subject Area Qualification” grid box or the “Suggested subject areas from teacher’s schedule for the selected year” grid box or by editing an existing subject area qualification. NOTE: Associating more than one subject area qualification with a course/section assignment is not recommended. If more than one subject area qualification is associated with a course/teacher combination, the Work Assignment Records page for the teacher will not reflect the Highly Qualified (HQ) or Subject Matter Competency (SMC) field values set below because the page cannot determine which set of values to display for the single assignment when there are multiple values defined. Also, the Work Assignment Record Extract report will not extract the values configured below for the assignment in the report for the same reason. If you do decide to maintain multiple subject area qualifications per teacher assignment, you must enter override values for the HQ and SMC fields in order for the values to be included in the Work Assignment Record Extract report for the assignment record.

Highly Qualified Teacher Status

Choose the teacher’s highly qualified status from the pop-up menu.

[S_MA_USR_StaffQualSubjArea_C] HighlyQualifiedStatus

2

EPIMS Work Assignment Record (New)

Subject Matter Competency

Choose the teacher’s subject matter competency from the pop-up menu.

[S_MA_USR_StaffQualSubjArea_C] SubjectMatterCompetency

2

EPIMS Work Assignment Record (New)

Effective Date

Enter the date this qualification begins.

[S_MA_USR_StaffQualSubjArea_C] EffectiveDate

10

EPIMS Work Assignment Record (New)

Expiration Date

Enter the date this qualification ends.

[S_MA_USR_StaffQualSubjArea_C] ExpirationDate

10

EPIMS Work Assignment Record (New)

Defining Static Work Assignments

Edit Information > Work Assignment Records > New/Edit Static Work Assignment Record

Assignment Start Date

Enter the start date of this assignment.

[S_MA_USR_WARStatic_C] AssignmentStartDate

10

EPIMS Work Assignment Record (New)

Assignment End Date

Enter the date this assignment ends.

[S_MA_USR_WARStatic_C] AssignmentEndDate

10

EPIMS Work Assignment Record (New)

WA06 Assignment Location: District

If this is a district or sub-district level assignment, choose the district or sub-district ID from the pop-up menu.

[S_MA_USR_WARStatic_C] DistrictAssignment_DistrictID

8

EPIMS Work Assignment Record (New)

WA06 Assignment Location: School

If this is a school level assignment, choose the school ID from the pop-up.

[S_MA_USR_WARStatic_C] AssignmentLocationSchoolID

8

EPIMS Work Assignment Record (New)

WA06 Assignment Location: Override Assignment Location Code

To report a different location code on the report than entered above, enter that code here. NOTE: You must still select a district or school ID above to associate the record.

[S_MA_USR_WARStatic_C] Override_AssignmentLocCode

8

EPIMS Work Assignment Record (New)

WA07 Job Classification Code

Choose the job classification code that defines the duties and responsibilities of the position from the pop-up menu.

See Job Classification Codes for valid values;

[S_MA_USR_WARStatic_C] JobClassificationCode

4

EPIMS Work Assignment Record (New)

WA08 Teacher/Paraprofessional Assignment

Choose the teacher/ paraprofessional assignment code from the pop-up menu.

[S_MA_USR_WARStatic_C] AssignmentCode

3

EPIMS Work Assignment Record (New)

WA09 Grade

Choose the predominant grade level for which the specific assignment provides educational services from the pop-up menu.

[S_MA_USR_WARStatic_C]Grade

4

EPIMS Work Assignment Record (New)

WA10 Subject Area-Course Code

Enter the subject area-course taught by the staff member.

Click NCES Codes or CIPS Codes to view valid codes. Click any code to populate the WA10 Subject Area field. “00000” and “99999” are available to select from the CIPS Codes list.

[S_MA_USR_WARStatic_C] SubjectAreaCourseCode

7

EPIMS Work Assignment Record (New)

WA11 Class Section

Enter the class section code applicable for this assignment.

[S_MA_USR_WARStatic_C]ClassSection

20

EPIMS Work Assignment Record (New)

WA12 Full Time Equivalent (FTE)

Enter the FTE this assignment represents in relation to all other assignments. Must be between 0.001 and 1.000.

[S_MA_USR_WARStatic_C]FTE

5

(#.###)

EPIMS Work Assignment Record (New)

WA13 NCLB Instructional Paraprofessional Requirements

Discontinued

Choose the code from the pop-up menu that denotes the level of paraprofessional training achieved by the staff member that is working in a Title I school.

For more information, see the Appendix.

Always extract 99 for this element.

2

EPIMS Work Assignment Record (New)

WA14 Highly Qualified Teacher Status

Discontinued

Choose the appropriate value from the pop-up menu to indicate the highly qualified status of the staff member for this assignment.

For more information, see the Appendix.

Always extract 99 for this element.

2

EPIMS Work Assignment Record (New)

WA15 Subject Matter Competency

Discontinued

Choose the value from the pop-up menu that denotes the staff member’s subject matter competency for this assignment.

For more information, see the Appendix.

Always extract 99 for this element.

2

EPIMS Work Assignment Record (New)

WA16 Course Term

Choose the course term for this work assignment from the pop-up menu.

For more information, see WA16 Course Term.

[S_MA_USR_WARStatic_C]CourseTerm

2

EPIMS Work Assignment Record (New)

WA17 Term Status

Choose the status of the term at the time of collection.

Valid values:

• 01 – Active Term
• 02 – Inactive Term
• 03 – Active Term/ Inactive Assignment

[S_MA_USR_WARStatic_C]TermStatus

2

EPIMS Work Assignment Record (New)

Exclude from War Report

Select the checkbox to exclude this assignment record from the Work Assignment Record Extract.

[S_MA_USR_WARStatic_C] ExcludeFromWARReport

1

EPIMS Work Assignment Record (New)

Defining Work Assignment Overrides

Edit Information > Work Assignment Records > Override (Dynamic War Report Records for Selected Year)

This page can be used to override any individual system generated value in a dynamic work assignment record. Overridden values appear as Bold Italic text when a derived value has been overridden.

WA06 Assignment Location Code

If you want to override the assignment location code for the school associated with the course section, choose the school location to report from the pop-up menu.

[S_MA_STC_WARDynamicOverride_X] AssignmentLocationCode

8

EPIMS Work Assignment Record (New)

WA07 Job Classification Code

Choose the override job classification code that defines the duties and responsibilities of the position from the pop-up menu if different from the derived value.

See Job Classification Codes for valid values.

[S_MA_STC_WARDynamicOverride_X] JobClassificationCode

4

EPIMS Work Assignment Record (New)

WA08 Teacher/Paraprofessional Assignment

Choose the override teacher/ paraprofessional assignment code from the pop-up menu if different from the derived value.

[S_MA_STC_WARDynamicOverride_X] AssignmentCode

3

EPIMS Work Assignment Record (New)

WA09 Grade

Choose the override grade level for which the specific assignment provides educational services from the pop-up menu if different from the derived value.

[S_MA_STC_WARDynamicOverride_X] Grade

4

EPIMS Work Assignment Record (New)

WA10 Subject Area-Course Code

Enter the override subject area-course taught by the staff member if different from the derived value.

Click NCES Codes or CIPS Codes to view valid codes. Click any code to populate the WA10 Subject Area field. “00000” and “99999” are available to select from the CIPS Codes list.

[S_MA_STC_WARDynamicOverride_X] SubjectAreaCourseCode

7

EPIMS Work Assignment Record (New)

WA11 Class Section

Enter the override class section code applicable for this assignment if different from the derived value.

[S_MA_STC_WARDynamicOverride_X] ClassSection

20

EPIMS Work Assignment Record (New)

WA12 Full Time Equivalent (FTE)

Enter the override FTE this assignment represents if different from the calculated value.

[S_MA_STC_WARDynamicOverride_X]FTE

5

(#.###)

EPIMS Work Assignment Record (New)

WA13 NCLB Instructional Paraprofessional Requirements (Discontinued)

Choose the override code from the pop-up menu that denotes the level of paraprofessional training achieved by the staff member that is working in a Title I school if different from the derived value.

See WA13 NCLB Instructional Paraprofessional Requirements for valid values.

[S_MA_STC_WARDynamicOverride_X] InstructionalParaproQual

2

EPIMS Work Assignment Record (New)

WA14 Highly Qualified Teacher Status (Discontinued)

Choose the appropriate override value from the pop-up menu to indicate the highly qualified status of the staff member for this assignment if different from the derived value. Note: You must enter a value in this field if the work assignment record has multiple subject area qualifications associated with it and you want the HQ field populated in the Work Assignment Record Extract report for the assignment.

See WA14 Highly Qualified Teacher Status for valid values.

[S_MA_STC_WARDynamicOverride_X] HighlyQualifiedStatus

2

EPIMS Work Assignment Record (New)

WA15 Subject Matter Competency (Discontinued)

Choose the override value from the pop-up menu that denotes the staff member’s subject matter competency for this assignment if different from the derived value. Note: You must enter a value in this field if the work assignment record has multiple subject area qualifications associated with it and you want the SMC field populated in the Work Assignment Record Extract report for the assignment.

See WA15 Subject Matter Competency fir valid values.

[S_MA_STC_WARDynamicOverride_X] SubjectMatterCompetency

2

EPIMS Work Assignment Record (New)

WA16 Course Term

Choose the override course term for this work assignment from the pop-up menu if different from the derived value.

See WA16 Course Term for valid values.

[S_MA_STC_WARDynamicOverride_X] CourseTerm

2

EPIMS Work Assignment Record (New)

WA17 Term Status

Choose the override status of the term at the time of collection if different from the derived value.

Valid values:

• 01 – Active Term
• 02 – Inactive Term
• 03 – Inactive Assignment

[S_MA_STC_WARDynamicOverride_X] TermStatus

2

EPIMS Work Assignment Record (New)

Exclude from War Report

Select the checkbox to exclude this dynamic assignment record from the Work Assignment Record Extract.

[S_MA_USR_WARStatic_C] ExcludeFromWARReport

1

EPIMS Work Assignment Record (New)

Viewing Legacy Work Assignment Records

Edit Information > Legacy Work Assignment Records > New/Edit Records

WA06 District/School Identification Number

Enter the eight-digit code for the district and/or school where the individual is currently employed.

[MA_WAR]WA06

8

EPIMS Work Assignment Record (Legacy)

WAR Record Builder

WA07 Job Classification

Enter the job classification code that defines the duties and responsibilities of the position.

Note: Click Codes to view valid Job Classification Codes. See Job Classification Codes to view valid codes.

[MA_WAR]WA07

4

EPIMS Work Assignment Record (Legacy)

WA08 Teacher/Paraprofessional Assignment

Choose the teacher/Paraprofessional assignment code from the pop-up menu.

See WA08 Teacher/Paraprofessional Assignment for valid values.

[MA_WAR]WA08

3

EPIMS Work Assignment Record (Legacy)

WA09 Grade

Choose the predominate grade for which the specific assignment provides educational services from the pop-up menu.

See WA09 Grade Level for valid values.

[MA_WAR]WA09

2

EPIMS Work Assignment Record (Legacy)

WA10 Subject Area

Enter the subject area-course taught by the staff member.

Note: Click NCES Codes or CIPS Codes to view valid state codes. Click any code in the list to populate the WA10 Subject Area field.

[MA_WAR]WA10

5 or 7 based on the code set

EPIMS Work Assignment Record (Legacy)

WAR Record Builder

WA11 Class Section

Enter the class section code provided by the school district.

[MA_WAR]WA11

20

EPIMS Work Assignment Record (Legacy)

WAR Record Builder

WA12 Full Time Equivalent

Enter the percent of workday that the staff member is involved in the assignment.

[MA_WAR]WA12

5(#.###)

EPIMS Work Assignment Record (Legacy)

WA13 NCLB Instructional Paraprofessional Requirements

Choose the code that denotes the level of paraprofessional training achieved by the staff member that is working in a Title I school.

See WA13 NCLB Instructional Paraprofessional Requirements for valid values.

[MA_WAR]WA13

2

EPIMS Work Assignment Record (Legacy)

WA14 Highly Qualified Teacher Status

Choose a value to indicate if this staff member meets the US DOE definition and criteria of highly qualified.

Note: If not defined, the report exports “00”.

See WA14 Highly Qualified Teacher Status for valid values.

[MA_WAR]WA14

2

EPIMS Work Assignment Record (Legacy)

WA15 Subject Matter Competency

Choose the value that denotes how the staff member has demonstrated or not demonstrated subject matter competency for the position.

See WA15 Subject Matter Competency for valid values.

[MA_WAR]WA15

2

EPIMS Work Assignment Record (Legacy)

WA16 Course Term Field

Choose the course term for this work assignment from the pop-up menu.

See WA16 Course Term for valid values .

[MA_WAR]WA16

2

EPIMS Work Assignment Record (Legacy)

WAR Record Builder

WA17 Term Status at Time of Data Collection

Choose the status of the term when the EPIMS Work Assignment data is collected.

Valid values:

• 01 – Active Term
• 02 – Inactive Term
• 03 – Active Term/ Inactive Assignment

[MA_WAR]WA17

2

EPIMS Work Assignment

WAR

Primary Assignment (Required for SIF)

Select this checkbox if this is the PRIMARY assignment for this staff member. This checkbox should be selected if this is the ONLY assignment this staff member has. If a staff member has more than one assignment, only 1 should be marked as primary.

[MA_WAR]user_defined_text2

1

SIF

Civil Rights Data Collection (CRDC)

Edit Information > Civil Rights Data Collection (CRDC)

CRDC Faculty Information

Access the common CRDC page. The entered information is saved for that staff's ID.

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NA

NA