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District Setup

Introduction

The following data elements are required for state reporting.

To perform district specific tasks:

  1. Click the School link at the top of the page. The School pop-up menu appears.

  2. Choose District Office. The district Start Page appears

  3. Under District, click Setup.

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Defining Attendance Tracking and Notification Methods

Attendance Tracking and Notification > Tracking Methods

Name

Choose the appropriate value from the pop-up menu.

[Gen]Name=UEAT_Percent

[Gen]Cat=Unexcused

N/A

Required Setup

Threshold

Enter a value for the threshold.

Enter 99 as the threshold for the Percent tracking method to indicate that a student must miss more than 99% of a school day due to unexcused absence to be reported.

Enter 3 as the threshold for Consecutive to indicate that a student must have 3 consecutive unexcused absences to be considered Truant.

Enter 5 as the threshold for Semester to indicate that a student must have 5 unexcused absences in a semester to be considered Truant.

Enter 7 as the threshold for Year to indicate that a student must have 7 unexcused absences in a year to be considered Truant.

[Gen]ValueLi=99

[Gen]Cat=Unexcused

N/A

Required Setup

Attendance Tracking and Notification > Unexcused Tracking Levels

N/A

There are no specific Kansas requirements for this setting, however, it is required to avoid errors when running the Refresh Attendance Tracking Report.

N/A

N/A

Required Setup

Attendance Tracking and Notification > Illness Tracking Levels

N/A

There are no specific Kansas requirements for this setting; however, it is required to avoid errors when running the Refresh Attendance Tracking Report.

N/A

N/A

Required Setup

Courses

Courses > Edit Course District Information

Courses > Edit Course District Information > Civil Rights Data Collection

Courses > View Master Course List > New

District - General

Course Name

Enter the locally assigned course name.

[Courses]Course Name

100

CourseWalk


Course Number

Enter the locally assigned course number.

[Courses]Course Number

50

CourseWalk

KCAN

Alternate Course Number

Enter the Alternate Course Number

[Courses]alt_course_number



Credit Hours

Enter the number of credits awarded to a student for completing the course. Valid range: 0.00 – 9.99.

[Courses]CreditHours

4

CourseWalk

KCAN

Maximum Credit Hours

Enter the Maximum Credit Hours

[Courses]MaximumCreditHours



CIP Code

Enter the CIP Code




Program for All Sections

Select the Program for All Sections




Credit Type

Enter the Credit Type




Default Maximum Enrollment

Enter the default maximum enrollment




Subject Area

Enter the general content area under which this course falls, as designated by the district.

[Courses]Sched_CourseSubjectAreaCode

100

CourseWalk

KCAN

Course Notes

Enter. course notes if any.




State

Exclude From State Reporting?

Select yes if the course is excluded from state reporting.

[S_KS_CRS_X]State_ExcludeFromReporting

1

KCAN

AP Course

Select yes if the course is an Advanced Placement course.

[S_KS_CRS_X]APIndicator_YN

1


Course Credit Hours Override

Use this field to override the Credit Hours assigned to the course. If this field is populated, the value will appear in the report. If it is blank the Credit Hours values will appear in the report.

[S_KS_CRS_X]Course_Section_Ovrd

4

KCAN

Course Section Override

Use this field to override the calculation of the Course Section field (Course number + Section number + term). If this field is populated, the data will be reported. If it is blank, the Course Section field will be reported.

[S_KS_CRS_X]Course_Section_Ovrd

30

KCAN

Local Course Descriptor

Enter the description provided by the district for the course.

[S_KS_CRS_X]Local_Course_Desc

2000

CourseWalk

Course Level

Choose the level associated with the course.

Valid values:

  • B – Basic/Remedial (Default)

  • G – General

  • E – Enriched/Advanced

  • H – Honors

[S_KS_CRS_X]Course_Level

1

CourseWalk

KCAN

Sequence / Sequence Total

Choose the Sequence from the first pop-up menu. It indicates how schools may offer a complex course by teaching one course in multiple classes/sequences. For example, the content for Chemistry 1 may be offered as two classes, Chemistry 1A and Chemistry 1B. Valid range: 1-9.

Choose the Sequence Total from the second pop-up menu. The Sequence Total is the total number of classes offered in a series of classes.

[S_KS_CRS_X]Course_Sequence

[S_KS_CRS_X]Sequence_Total

1

CourseWalk

KCAN

Grade Level

Choose the grade level or primary instructional level of the course from the pop-up menu.

Note: For self-contained and multi-grade classrooms (value M for field Delivery Type), report the lowest grade level.

[S_KS_CRS_X]KCC_Grade_Level

2

CourseWalk

KCAN

Targeted Program

Choose the appropriate value from the pop-up menu to indicate if the course is funded specifically for the benefit of the subgroup indicated and the majority of students in the course are members of the subgroup. In some instances, other students may also participate in the course.

Valid values:

  • S – Special Ed.

  • E – ESOL

  • G – General

  • M – Migrant

  • A – At Risk

[S_KS_CRS_X]Target_Program

1

CourseWalk

KCAN

Delivery Type

Choose the appropriate value from the pop-up menu to indicate the primary mode of delivery used for the course.

Valid values:

  • G – General

  • V – Virtual

  • D – Distance

  • M – Multiple

  • S – Single

[S_KS_CRS_X]Delivery_Type

1

CourseWalk

KCAN

College/Career

Choose the appropriate value from the pop-up menu to indicate whether the course is approved by the state for Career Technical Education (CTE) credit or dual credit.

Valid values:

  • Blank – Blank

  • N – Not dual credit, not in a pathway

  • X – CTE course not funded but in an approved program/pathway

  • T – CTE course not part of an approved program or pathway

  • L – CTE course not funded by .5 funding and is in an approved program/pathway and college credit

  • D – Dual credit (high school/college)

  • F – CTE credit funding eligible if in an approved program/ pathway

  • C – CTE credit funding eligible if in an approved program/ pathway AND dual credit

  • R – Dual credit not part of an approved program or pathway

[S_KS_CRS_X]College_Career_Credits

1

CourseWalk

KCAN

College Credits Earned

Enter the college credits earned for the course. The value must be between 0 and 99.99.

Note: This field is required when College/Career is C, D, L, or R.

[S_KS_CRS_X]CollegeCredits

5

KCAN

State Subject Area

Enter one of the defined Kansas Subject Area Codes that is mapped by the district in the Kansas Course Code Management System (KCCMS).

[S_KS_CRS_X]StateSubjectArea

2

CourseWalk

State Course Identifier

Enter one of the defined Kansas Course Identifier Codes that is mapped by the district in KCCMS.

[S_KS_CRS_X]StateCourseID

50

KCAN

Effective Date

The first day of the course.

[S_KS_CRS_X]Effective_Date

10

CourseWalk

Expiration Date

The last day of the course.

[S_KS_CRS_X]Expiration_Date

10

CourseWalk

Local Course Identifier

Enter the identifier provided by the district for the course.

[S_KS_CRS_X]LocalCourseID

100

KCAN

Course Term Type

Select a value from the list for courses that require sequencing to report correctly in KCAN. If sequencing is correct in KCAN, leave this field blank.

Valid values are:

  • SEM

  • QTR

  • TRI

  • YR

[S_KS_CRS_X]Course_Term_Type

3

KCAN

Count

Enter a value only for courses that require sequencing to report correctly in KCAN. If sequencing is correct in KCAN, leave this field blank.

[S_KS_CRS_X]Course_Term_Total

1

KCAN

KCC Identifier

This is the KCC Identifier used in the KCAN report, and includes all the course attributes indicated for the individual course during the mapping process in KCCMS. It is a combination of several fields combined to make one number.

This field is read-only.

Derived based on multiple data elements.

See KCC Identifier Logic section on the KIDS Collection KCAN report page.

17

KCAN

Legacy





Qualified Admissions Year

The school year the mapped course was approved for qualifying admission by KSDE.

[S_KS_CRS_X]QualAdmissions_Year

4

Coursewalk

Qualified Admissions

Does this course qualify for Qualified Admissions?

[S_KS_CRS_X]Qualified_Admission

1

Coursewalk

State Course Title

Enter the state course title.

[S_KS_CRS_X]State_Course_Title

N/A

CourseWalk

State Course Descriptor

The description provided by the State for the Course.

[S_KS_CRS_X]StateCourse_Descriptor


2000

CourseWalk

Entering District Info

District Information

Name of District

Enter the district name.

[Prefs]Value

[Prefs]Name=districtname

N/A

Required Setup

District Number

Enter the district number.

[Prefs]Value

[Prefs]Name=districtnumber

5

KIAS

CourseWalk

KAN-DIS Codes and Subcodes Status

Load Codes/Subcodes

Click the link to access the option to load a Kansas configuration file with Kansas specific Incident Management types, codes, and subcodes.

Note: This link is only available if the Kansas Incident Management configuration file has not been loaded.

N/A

N/A

N/A

Load is complete

This field is view-only.

The message Load is complete appears if the Kansas Incident Management configuration file has already been loaded.

N/A

N/A

N/A

Incident Management Code Mapping

Click on this link to map current incident codes to updated state reporting incident codes.

N/A

N/A

N/A

ETranscript Test Code Input

Click on this link to add Tests and Subtests.

[S_KS_TSC_TestCode_C]TestCode

[S_KS_TSC_SubTestCode_C]SubTestCode

N/A

Not Required

Defining Districts of Residence

Districts of Residence > [New/Edit] District of Residence

District ID

Enter the district ID.

[Gen]Value

[Gen]Cat=districts

5

KIDS All

District Name

Enter the district name.

[Gen]Name

[Gen]Cat=districts

N/A

KIDS All

Managing Discipline Incidents

Incident Management > Incident Types

Name

Enter Kansas State Reporting^ as the incident type for Kansas.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=incidenttype

N/A

KIAS

Loading Codes & Subcodes

Incident Management > Code & Subcode Setup

Note: An automated process for setting up incident management codes is available by accessing the Load Codes and Subcodes link on the District Information page. See the Appendix for code values. For more information about creating incidents, see Creating Discipline Incidents.

Action Codes

Enter or verify the action codes.

[Incident_LU_Code]Code_Type=actioncode

[Incident_LU_Code]Incident_Category

N/A

KIAS

Behavior Codes

Enter or verify the behavior codes.


[Incident_LU_Sub_Code]Sub_Category

N/A

KIAS

Participant Attribute Codes

Enter or verify the participant attribute codes.

[Incident_LU_Code]Code_Type=participantattributecode

[Incident_LU_Code]Incident_Category

N/A

KIAS

Participant Attribute Subcodes

Enter or verify the participant attribute subcodes.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_Report_Code

N/A

KIAS

Location Codes

Enter or verify the following location codes:

  • On Campus

  • Off Campus

[Incident_LU_Code]Code_Type=locationcode

[Incident_LU_Code]Incident_Category

N/A

KIAS

Location Subcodes

Enter or verify the location subcodes.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_Report_Code

N/A

KIAS

Object Codes

Enter or verify the W2-Weapons object codes.

[Incident_LU_Code]Code_Type=objectcode

[Incident_LU_Code]Incident_Category

N/A

KIAS

Object Subcodes

Enter or verify the object subcodes.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_Report_Code

N/A

KIAS

Time Codes

Enter or verify the following time codes:

  • During School

  • Outside School Hours

[Incident_LU_Code]Code_Type=timecode

[Incident_LU_Code]Incident_Category

N/A

KIAS

Time Subcodes

Enter or verify the time subcodes.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_Report_Code

N/A

KIAS

Duration Codes

Enter or verify the School Days code as a duration codes.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_Report_Code

N/A

KIAS

Duration Subcodes

Enter or verify the duration subcodes.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_Report_Code

N/A

KIAS

Participant Role Codes

The following participant role codes are set up by default and used for KIAS reporting:

  • Offender

  • Victim

  • Reporter

[Incident_LU_Code]Code_Type=durationcode

[Incident_LU_Code]Incident_Category

N/A

KIAS

Participant Role Subcodes

Enter or verify the participant role subcodes for Offender, Victim, and Reporter.


[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]State_Detail_Report_Code

N/A

KIAS

Adding Ethnicity Codes for Scheduling/Reporting

Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code

Code

Enter the ethnicity code. There are no Kansas-specific ethnicity codes.

[Gen]Value

[Gen]Cat=ethnicity

N/A

KIDS All

Description

Enter the ethnicity description.

[Gen]Name

[Gen]Cat=ethnicity

N/A

KIDS All

Configuring District Schools

Schools/School Info > Edit School

School Name

Enter the school name.

[Schools]School_Name

N/A

Required Setup

School Abbreviation

Enter the school abbreviation.

[Schools]Abbreviation

N/A

Required Setup

School Number

Enter the school number.

[Schools]School_Number

4

KIDS All

Alternate School Number

Enter the alternate school number.

[Schools]Alternate_School_Number

4

KIDS All

Exclude From State Reporting?

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

N/A

KIAS

CourseWalk

Grades

Enter the school grades from lowest to highest.

Note: Grade levels must be in the range -10 to 20.

[Schools]Low_Grade

[Schools]High_Grade

N/A

Required Setup

Completed Pass Grades

Enter a comma-delimited list of the grades awarded that indicate students completed and passed a course. For example: A+,A,A-,B+,B,B-,C+,C,C-

[S_KS_SCH_X]Completed_Pass

500

KCAN

Completed Fail Grades

Enter a comma-delimited list of the grades awarded that indicate the student completed but failed a course. For example: D+,D,D-,F

[S_KS_SCH_X]Completed_Fail

500

KCAN

Completed Audited Grades

Enter a comma-delimited list of the grades awarded that indicate that the student completed and was audited for a course.

[S_KS_SCH_X]Completed_Audit

500

KCAN

Incomplete Grades

Enter a comma-delimited list of the grades awarded that indicate that the student did not complete the course. For example, I,IN,IC

[S_KS_SCH_X]Incomplete

500

KCAN

Kansas Term StoreCode Mapping

Click on the link to map StoreCodes for KCAN. Each school in the district will need to have the Term Name and StoreCode entered for each Store Code expected on the KCAN.



KCAN

Defining Years & Terms

Years & Terms

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

[Terms]FirstDay

[Terms]LastDay

N/A

All Reports

Create Entry Codes

Start Page > District Setup > Code Sets > EntryCode

For more information, see Code Sets and Entry and Exit Codes pages in SIS Administration Guide.

Data Element

Description

[Table]FieldName

Length

Code set

Select the Code set type.

[CODESET]CODETYPE=EntryCode


Code

Enter the entry code.

[CODESET]Code

2

Display Value

Enter the code display value.

[CODESET]DisplayValue


Description

Enter the entry code description.

[CODESET]Description

N/A

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate

8


Create Exit Codes

Start Page > District Setup > Code Sets > ExitCode

For more information, see Code Sets and Entry and Exit Codes pages in SIS Administration Guide.

Data Element

Description

[Table]FieldName

Length

Code set

Select the Code set type.

[CODESET]CODETYPE=ExitCode


Code

Enter the exit code.

[CODESET]Code

2

Display Value

Enter the code display value.

[CODESET]DisplayValue


Description

Enter the exit code meaning.

[CODESET]Description

N/A

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate8

8


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