District Setup
Introduction
The following data elements are required for district setup.
- On the Start Page, click the School link. The school list appears.
- Choose District Office. The district Start page appears.
- Click District. The District Setup page appears.
Note: For more information on code values, see the Appendix.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Adding District CoursesCourses > [select course] > Edit Course District Information Courses > Click Course Number or Name | ||||
Course Name | Enter the course name. | [Courses]Course_Name | 60 | Fall/Spring Submission |
Course Number | Enter the course number. | [Courses]Course_Number | 30 | Fall/Spring Submission |
Alternate Course Number | Enter the alternate course number. | [Courses]Alt_Course_Number | N/A | |
Credit Hours | Enter the credit hours for the course. | [Courses]Credit_Hours | N/A | |
C0010 Local Course Title | Displays the value entered for Course Name. | [Courses]Course_Name | 60 | Fall/Spring Submission |
C0020 Local Course Number | Displays the value entered for Course Number. | [Courses]Course_Number | 30 | Fall/Spring Submission |
C0025 Common Course Number | Enter the state assigned course number. Note: The 3 letters of the 6-character course number must be uppercase. | [S_IA_CRS_X]Common_Course_Number | 6 | Fall/Spring Submission |
C0030 NCES Course Code | Enter the NCES Course Code. | [Courses]alt_course_number | N/A | Required Setup |
C0035 SCED Course Code | Enter the SCED Course Code. Notes:
| [S_IA_CRS_X]SCED_Course_Code | 1 | Fall/Spring Submission |
C0040 Accreditation Program Area | Choose the accreditation program area from the pop-up menu. See the Appendix for valid values. | [S_IA_CRS_X]Accreditation_Program_Area | 1 | Fall/Spring Submission |
C0050 Institution Providing Section | Choose the institution providing the section of the course from the pop-up menu, or enter the district number. Note: The reports will show the district number plus 0000, or a 6 digit IPEDS code. | [S_IA_CRS_X]PSEOA_Provider [S_IA_CRS_X]PSEOA_District | 8 | Fall/Spring Submission |
C0120 Course Origination | Choose the type of course from the pop-up menu. See the Appendix for valid values. Note: If this field is 2, 5, 6, 7, 12, or 81, FTE must be blank or 0.000. | [S_IA_CRS_X]Course_Origination | 2 | Fall/Spring Submission |
C0130 Course FTE for Supplementary Weighting | Enter the course FTE for supplementary weighting. Notes:
| [Courses]FTE_Supplemental_Weight | 5 | Fall/Spring Submission |
C0150 Credit Recovery Course | Choose if the course is a credit recovery course. Rolled over from year to year. The default value is 0. Valid values are:
| [S_IA_CRS_X]Credit_Recovery | 1 | Fall/Spring Submission |
C0160 Embedded Work-Based Learning | Choose the predominant Embedded Work-Based Learning experience for the course. | [S_IA_CRS_X]Embedded_WBL | 2 | |
C0055 This course is a homeroom course | Select the checkbox to indicate this is a homeroom course. Note: The element C0055 Primary Section Teacher Folder Number is extracted on the Fall/Spring Submission report if this checkbox is selected and the StatePrID field is entered on the Staff > Edit Information page. | [S_IA_CRS_X]Homeroom | 1 | Fall/Spring Submission |
Preschool Program 1 Type | Choose the Preschool Program 1 Type from the pop-up menu. The default value is 99 - Not Applicable See the Appendix for valid values. | [S_IA_CRS_X]PK_Program_1_Type | 2 | Fall/Spring Submission |
Preschool Program 1 Hours | Enter the number of hours per week a student attends Preschool Program 1. Notes: This field must be between 0 and 99.9 or blank. | [S_IA_CRS_X]PK_Program_1_Hours | 3 | Fall/Spring Submission |
Preschool Program 2 Type | Choose the Preschool Program 2 Type from the pop-up menu. The default value is 99 - Not Applicable See the Appendix for valid values. | [S_IA_CRS_X]PK_Program_2_Type | 2 | Fall/Spring Submission |
Preschool Program 2 Hours | Enter the number of hours per week a student attends Preschool Program 2. Notes: This field must be between 0 and 99.9 or blank. | [S_IA_CRS_X]PK_Program_2_Hours | 3 | Fall/Spring Submission |
District Info | ||||
Name of District | Enter the district name. | [Prefs]Name=districtname [Prefs]Value | N/A | N/A |
District Number | Enter the district number. | [Prefs]Name=districtnumber [Prefs]Value | 8 | State ID Request Fall/Spring Submission |
Enable Copy PK Field Values Functionality During Year End Rollover | Selectthischeckboxtoautomatically copy student Preschool Program fields to the Students table during the nightly process. Preschool Program fields from the section and/or course are copied to the corresponding student fields for PK students. Notes:
| [Prefs]CopyPKFields | 1 | N/A |
Entering Districts of ResidenceDistricts of Residence > [New/Edit] District of Residence | ||||
District ID | Enter the district ID. Note: See the Addendum A1 Resident District documentation on the Iowa Department of Education website for a list of District of Residence values. | [Gen]Cat=districts [Gen]Value | 4 | State ID Request Fall/Spring Submission |
District Name | Enter the district name. | [Gen]Cat=districts [Gen]Name | N/A | N/A |
Setting up Entry and Exit Codes | ||||
Adding/Editing Entry CodesEntry Codes > New/Edit Entry Code Note: See the Appendix for a list of Entry Codes. | ||||
Code | Enter the entry code. | [Gen]Cat=entrycodes [Gen]Name | 2 | Fall/Spring Submission |
Meaning | Enter the entry code meaning. | [Gen]Cat=entrycodes [Gen]Value | N/A | N/A |
Adding/Editing Exit CodesExit Codes > New/Edit Exit Code Note: See the Appendix for a list of Exit Codes. | ||||
Code | Enter the exit code. | [Gen]Cat=exitcodes [Gen]Name | 2 | Fall/Spring Submission |
Meaning | Enter the exit code meaning. | [Gen]Cat=exitcodes [Gen]ValueT | N/A | N/A |
Configuring Federal Ethnicity and Race SettingsFederal Ethnicity and Race Settings Note: "Race Decline to Specify" settings are not required for Iowa. See the Appendix for a list of Federal Ethnicity and Race Codes. | ||||
Entering Federal Race CategoriesFederal Ethnicity and Race Settings > Edit/New Federal Race Category | ||||
Code | Enter the ethnicity/race code. Review additional information about import templates and initial setup of the ethnicity/race code. | [Gen]Value [Gen]Cat=FederalRace | N/A | State ID Request Fall/Spring Submission IA Testing Bar Code Input |
Description | Enter a description of the ethnicity/race. Review additional information about import templates and initial setup of the ethnicity/race code. | [Gen]ValueT [Gen]Cat=FederalRace | N/A | Required Setup |
Entering District Race CodesFederal Ethnicity and Race Settings > Edit/New District Race Code Note: The District ethnicity and race values display on the Demographics student page. See the Appendix for a list of District Ethnicity and Race Codes. | ||||
Code | Enter the ethnicity/race code. Review additional information about import templates and initial setup of the ethnicity/race code. | [Gen]Name [Gen]Cat=race | N/A | State ID Request Fall/Spring Submission IA Testing Bar Code Input |
Description | Enter a description of the ethnicity/race. Review additional information about import templates and initial setup of the ethnicity/race code. | [Gen]ValueT [Gen]Cat=race | N/A | Required Setup |
Federal Category | Choose the associated federal category from the pop-up menu. Note: When a District ethnicity/race code is selected on the Demographics student page, the Federal Category associates the appropriate federal ethnicity/race code. For Iowa reporting, the federal ethnicity/race code is extracted. | [Gen]Value [Gen]Cat=race | N/A | State ID Request Fall/Spring Submission IA Testing Bar Code Input |
Alt Race Code | Enter an alternate race code. This field can be used to associate SIF ethnicity/race codes, or additional equivalent district ethnicity/race codes. | [Gen]Value2 [Gen]Cat=race | N/A | N/A |
Entering School InformationSchools/School Info > [Choose School] > Edit School | ||||
School Name | Enter the school name. | [Schools]Name | 20 | IA Testing Bar Code Input |
School Phone Number | Enter the school phone number | [Schools]SchoolPhone | N/A | |
School Number | Enter the school number. | [Schools]School_Number | 4 | State ID Request Fall/Spring Submission IA Testing Bar Code Input |
Alternate School Number | Enter the alternate school number. | [Schools]Alternate_School_Number | 4 | State ID Request Fall/Spring Submission |
Exclude From State Reporting? | Select the checkbox to exclude the school from state reporting. | [Schools]State_ExcludeFromReporting | N/A | Fall/Spring Submission IA Testing Bar Code Input |
Grades | Enter the school grades (lowest - highest). Note: Grade levels must be in the range -10 to 20. | [Schools]Low_Grade [Schools]High_Grade | 2 | All reports |
Other Information | ||||
District Number Override This override is intended only for non-public schools within a Diocese comprised of schools with multiple district numbers | Enter the four-digit district number based on the geographic location of your school within a diocese. Iowa public schools should leave this field blank. | [S_IA_SCH_X]District_Number_Override | 4 | State ID Request |
Entering Other InformationIowa State Reporting: eTranscript | ||||
Sending Building Contact First Name | Enter the first name of the school contact. | [S_IA_SCH_X]Contact_First_Name | N/A | |
Sending Building Contact Last Name | Enter the last name of the school contact. | [S_IA_SCH_X]Contact_Last_Name | N/A | |
Maximum GPA | Enter the highest possible GPA a student could obtain. | [S_IA_SCH_X]MAX_GPA | N/A | |
Non-weighted GPA Method | The GPA method to calculate the Non-weighted GPA (eTranscript Collection). | [S_IA_SCH_X]NwgtGPAMethod | 1 | |
Weighted GPA Method | The GPA method to calculate the Weighted GPA (eTranscript Collection). | [S_IA_SCH_X]WgtGPAMethod | 1 | |
Iowa Term Store Code Mapping | Click on the link to map StoreCodes. Each school in the district should map a single final grade store code for each scheduling term. Validations now prevent the mapping of multiple store codes to the same scheduling term. | [S_IA_SCH_TermMap_C]YearID [S_IA_SCH_TermMap_C]TermID [S_IA_SCH_TermMap_C]StoreCode | ||
Defining Years & TermsYears & Terms | ||||
Years & Terms | Define term names and abbreviations with term beginning and ending dates. Term names must be defined using the whole word, no abbreviations. For example: year, semester, quarter, trimester, summer, mini. The term name is not case sensitive. | [Terms]FirstDay [Terms]LastDay | N/A | All reports run at the district. |
Setting up Test DetailsTests > Edit/New | ||||
Name | Enter the name of the test. Note: Set up a test with the name ACT for the Fall/Spring Submission report. | [Test]Test_Name = ACT | N/A | Fall/Spring Submission |
Type | Choose the type from the pop-up menu. | [Test]Test_Type | N/A | Required Setup |
Description | Enter a description of the test. | [Test]Description | N/A | Not Required |
Defining Test ScoresTests > Edit Scores > Edit/New | ||||
Name | Enter the name of the test score. Note: Set up a test score with the name Composite for the Fall/Spring Submission report. | [TestScore]Name = Composite | N/A | Fall/Spring Submission |
Sort Order | Enter the sort order, which determines the order the test scores display on the Edit Student Test page. | [TestScore]SortOrder | N/A | Required Setup |
Description | Enter a description of the test score. | [TestScore]Description | N/A | Not Required |
Configuring Attendance Tracking and Notification | ||||
Setting up Tracking MethodsAttendance Tracking and Notification > Tracking Methods | ||||
Name | Choose the appropriate value from the pop-up menu. | [Gen]Name=UEAT_Percent [Gen]Cat=Unexcused | N/A | Required Setup |
Threshold | Enter a value for the threshold. Enter 99 as the threshold for the Percent tracking method to indicate that a student must miss more than 99% of a school day due to unexcused absence to be reported. | [Gen]ValueLi=99 [Gen]Cat=Unexcused | N/A | Required Setup |
Setting up Unexcused Tracking LevelsAttendance Tracking and Notification > Unexcused Tracking Levels | ||||
N/A | There are no specific IA requirements for this setting; however, it is required to avoid errors when running the Refresh Attendance Tracking Report. | N/A | NA | Required Setup |
Setting up Illness Tracking LevelsAttendance Tracking and Notification > Illness Tracking Levels | ||||
N/A | There are no specific IA requirements for this setting; however, it is required to avoid errors when running the Refresh Attendance Tracking Report. | N/A | NA | Required Setup |