ED165 Connecticut School Data Report | PowerSchool SIS Compliance

Introduction

The ED165 Connecticut School Data Report is used to collect a wide variety of data elements at the school level for state and federal reporting. Some types of data that are included in the ED165 are:

Truancy
Pre-kindergarten experience
Connecticut Physical Fitness Assessment results
Teacher attendance
School Calendar

Selection Criteria

Students must be enrolled within the user-defined report dates, or the school year the report is run for if the report dates are null.
Students must not be excluded from state reporting
Truancy calculation does not apply for students over eighteen or below five years old.
Truancy at the student-level is NOT required for students in Pre-Kindergarten.
The reporting of truancy is not required for students over 18 years old on the collection snapshot date.
For students in Kindergarten, truancy determination should begin only after the student turns 5 years old. For example:
- A 4-year old Kindergarten student has four unexcused absences within 30 days in the fall. After the student turns 5 in December, they do not have any subsequent 30-day period with four unexcused absences. In total the student has 8 unexcused absences in the whole school year. The student is NOT truant.
- A 4-year old Kindergarten student has four unexcused absences within 30 days in the fall. After the student turns 5 in December, they do not have any subsequent 30-day period with four unexcused absences. In total the student has 11 unexcused absences in the whole school year but only 7 of those are after the student turns 5. The student is NOT truant.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Select Schools	Select the school– Select the current school. The report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. This report can only be run at the school level.
Select Students	All students – Run the report for all students in the current selected school that meet the selection criteria.
Number of Hours of Instruction Per Year Grades 1-12 & Full-day K	Enter the number of hours of instruction Per Year Grades 1-12 & Full-day K. .
Number of Hours of Instruction Per Year: Half/Extended-day K	Enter the number of hours of instruction Per Year: Half/Extended-day K.
Staff Attendance: Total FTE days absent	Enter the total number of FTE days the staff was absent.
Staff Attendance: FTE classroom teacher count	Enter the FTE classroom teacher count.
Did your district avail itself of the opportunity to reduce your school's scheduled number of days and hours to no less than 177 days and 885 hours?	Select Yes or No.
Start Date for Truancy	Select the start date for Truancy.
End Date for Truancy	Select the end date for Truancy.
Calculate using State Truancy Absences	Select Yes to calculate using State Truancy Absences Select No if you do not want to calculate using State Truancy Absences
Include identifying information for Truancy troubleshooting	Select Yes or No.

Report Output

Each of the fields displayed in the output of the report are described below. For documentation of XML report output from the state department of education, see http://www.csde.state.ct.us/public/ed166/docs.asp.

See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type
1	District Name	The name of the district.	[Prefs]DistrictName	Alphanumeric
2	School Name	The name of the school.	[Schools]Name	Alphanumeric
3	Contact Person	The name of the contact person.	N/A	Blank
4	Telephone	The telephone number of the contact person.	N/A	Blank
5	Contact Person’s Email	The email address of the contact person.	N/A	Blank
6	Readiness to Learn	The number of Kindergarten students enrolled, who regularly attended a Head Start program, nursery school, licensed daycare center, or public preschool program.	[S_CT_STU_X] PrekEducationalExperience	Numeric
7	Truant Students	The number of students who were classified as truant during the previous school year. Include students who were truant before dropping or transferring out of your school. If ‘Calculate using State Truancy Absences’ is ‘No’, then the Absent Attendance code with ‘Unexcused’ category are considered. If ‘Calculate using State Truancy Absences’ is 'Yes’, then the Absent Attendance code with 'TruancyAbs’ category are considered.	N/A	Numeric
8	Did your district avail itself of the opportunity to reduce your school's scheduled number of days and hours to no less than 177 days and 885 hours?	Whether or not the district availed itself the opportunity to reduce their school's scheduled number of days and hours to no less than 177 days and 885 hours.	N/A	Yes/No
9	Number of Days of Instruction	The total number of Days of Instruction.	N/A	Numeric
10	Number of Hours of Instruction Per Year Grades 1-12 & Full-day K:	The total number of Hours of Instruction Per Year Grades 1-12 & Full-day K	N/A	Numeric
11	Number of Hours of Instruction Per Year: Half/Extended-day K:	The total number of Hours of Instruction Per Year: Half/Extended-day Care	N/A	Numeric
12	Total FTE days absent	The total FTE days the staff was absent.	N/A	Numeric
13	FTE classroom teacher count	The FTE classroom teacher count.	N/A	Numeric
14	Number of students tested on all four items	The total number of students tested on all four items.	N/A	Numeric
15	Number of students medically exempted	The total number of students medically exempted.	N/A	Numeric
16	Number of students from line “a” meeting the aerobic endurance standard (One-Mile Run/Walk or PACER)	The total number of students from line “a”meeting the aerobic endurance standard (One-Mile Run/Walk or PACER)	N/A	Numeric
17	Number of students from line “a” meeting the flexibility standard (BackSaver Sit-and-Reach)	The total number of students from line “a” meeting the flexibility standard (BackSaver Sit-and-Reach)	N/A	Numeric
18	Number of students from line “a” meeting the upper body strength and endurance standard (900 Push-Up)	The total number of students from line “a” meeting the upper body strength and endurance standard (900 Push-Up)	N/A	Numeric
19	Number of students from line “a” meeting the abdominal muscle strength and endurance standard (Curl-Up)	The total number of students from line “a” meeting the abdominal muscle strength and endurance standard (Curl-Up)	N/A	Numeric
20	Number of students meeting the standards on all 4 test items	The total number of students meeting the standards on all 4 test items	N/A	Numeric