District Setup
Introduction
The following data elements are required for district setup. The first two pages of navigation are removed for brevity:
Start Page > District Setup.
On the Start Page, click the School link at the top of the page. The school list appears.
Choose District Office from the pop-up menu. The district start page appears.
Click District. The District Setup page appears.
Defining Attendance Tracking and Notification
Attendance Tracking and Notification > Tracking Methods > Edit/New
A student is considered truant when s/he achieves the equivalent of one day of unexcused absence. For example, using an eight period schedule, if a student is marked unexcused for eight periods within one month, regardless of whether all of the periods are on the same day, the student is considered to be truant for one day.
Note: Attendance tracking and notification requires PowerSchool 6.0.1.6 or later.
Updating Attendance Tracking Methods
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Name | Choose Percent from the pop-up menu. Note: This tracking method is used in calculating truancy for Colorado state reporting. | [Gen]Name=UEAT_Percent [Gen]Cat=Unexcused | N/A | Required Setup |
Threshold | Enter a number from 1-99 as the threshold for the Percent tracking method. A Threshold value must be entered, but any value is acceptable for Colorado State Reporting purposes. | [Gen]ValueLi=xx [Gen]Cat=Unexcused | N/A | Required Setup |
Updating Unexcused Tracking Level
Attendance Tracking and Notification > Unexcused Tracking Level > Edit/New
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Level Name | Enter Unexcused | [Gen]Name=Unexcused | N/A | Required Setup |
Tracking Method | Choose Percent Note: Other Tracking Methods may be selected but Percent is required. | [Gen]Name=UEAT_Level [Gen]Value=Unexcused [Gen]Value2=UEAT_Percent | N/A | Required Setup |
Trigger 1 | Enter 1 A Trigger must be entered, but any value is acceptable for Colorado State Reporting purposes. | [Gen]Name=UEAT_Level [Gen]Value=Unexcused [Gen]ValueLi=xx | N/A | Required Setup |
Updating Illness Level
Attendance Tracking and Notification > Illness Level > Edit/New
An Illness Tracking Level is required setup for Attendance Tracking and Notification, but is not used for Colorado State Reporting purposes.
Defining Years & Terms
Years & Terms
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Years & Terms | Define term names and abbreviations with term beginning and ending dates. | [Terms]FirstDay [Terms]LastDay | N/A | Required Setup |
Editing Course District Information
Courses > Edit Course District Information
Courses > View Master Course List > New
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Course Name | Enter the course name. | [Courses]Course_Name | N/A | Required Setup |
Course Number | Enter the local course number. Note: For Graduation Guidelines reporting, records report as an English Benchmark record if the first two digits are "01". If the first two digits are "02" the record will report as a Math Benchmark record. | [Courses]Course_Number | N/A | Student - Advance Course Completion Statewide Standard Course Code TSDL – Course Enrollment TSDL - Course Instructor Graduation Guidelines Interchange |
Alternate Course Number | Enter the state course number Note: For Graduation Guidelines reporting, records report as an English Benchmark record if the first two digits are "01". If the first two digits are "02" the record will report as a Math Benchmark record. | [Courses]Alt_Course_Number | 20 | Student - Advance Course Completion Statewide Standard Course Codes TSDL – Enrollment TSDL - Instructor Graduation Guidelines Interchange |
Advanced Placement Course | Choose the advanced placement subject from the pop-up menu. | [S_CO_CRS_X]AdvancedPlacementCode | 2 | Student - Advance Course Completion |
Course Description | Enter a brief description of the course. | [S_CO_CRS_X]Description | 2000 | Statewide Standard Course Codes |
Course Level | Select the level associated with the offered course | [S_CO_CRS_X]CourseLevel | 1 | Statewide Standard Course Codes Graduation Guidelines Interchange |
Industry Certificate Course | Select the checkbox if this is an industry certificate course. | [S_CO_CRS_X]IndustryCertificate | 1 | Graduation Guidelines Interchange |
Carnegie Units | The number of length of the course in terms of Carnegie Units. A one-year course that meets daily for approximately 50 minutes to 1 hour = 1 Carnegie Unit Credit. Base all calculations on 1 hour for 1 year. Therefore, a semester long course that meets for approximately 1 hour = .5 Carnegie Unit Credit. OR Grade Span: For prior-to-secondary courses, this element indicates the grade span for which the course is appropriate. The span is represented as a four-character code with no decimals. Each grade level from 1 through 12 is represented by a two-digit code, ranging from 01 to 12; kindergarten is represented by the letters KG, and prekindergarten by the letters PK. For example, a course appropriate for kindergarten and first grade would be assigned a Grade Span of KG01. Note: If your district has already entered the Carnegie credit value for a course in the Credit_Hours field, this field can be left blank. | [S_CO_CRS_X]Carnegie | 4 | Statewide Standard Course Codes |
Sequence | Select the applicable sequence number for this course. Example: If a course is intended to be part 1 of a 2 part course set, then the sequence would be 1. | [S_CO_CRS_X]CrsSequence | 1 | Statewide Standard Course Codes |
Sequence Total | Select the applicable sequence total number. Example: If a course is intended to be part 1 of a 2 part course set, then the sequence total would be 2. | [S_CO_CRS_X]SeqTotal | 1 | Statewide Standard Course Codes |
MSP Project Code | The Project Code must be identifying from one of the codes listed below. This four (4) digit field is REQUIRED and if left blank will result in a message being printed on the error report. Data entered here will be overridden by data entered into a specific section. | [S_CO_CRS_X]MSPProjectCode | 4 | TSDL - Instructor |
Exclude from State Reporting | Select the checkbox to exclude this course from being included in any state reports. | [S_CO_CRS_X]State_ExcludeFromReporting | 1 | All State Reports |
District use Field 1 | This field is optional and can be used at the districts discretion. For example, districts could enter the school number that the course is taught at. The SSCC extract could then be sorted by this column. | [S_CO_CRS_X]DistUse1 | 20 | Statewide Standard Course Codes |
District use Field 2 | This field is optional and can be used at the districts discretion. For example, districts could enter the school number that the course is taught at. The SSCC extract could then be sorted by this column. | [S_CO_CRS_X]DistUse2 | 20 | Statewide Standard Course Codes |
Entering District Information
District Information
Charter schools authorized by CSI act as a single district but are housed on individual instances of PowerSchool or other student information systems. The Student School Association interchange uses student entry and exit dates to calculate the Continuous in Colorado data element. By selecting the above setting, the Student School Association report will use the legacy field Continuous in Colorado located on the Retired Fields tab for each student. This field must be manually filled out by charter schools.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Name of District | Enter the district name. | [Prefs]Value [Prefs]Name=districtname | N/A | Required Setup |
District Number | Enter the four-digit CDE number assigned to your district/BOCES. See the Colorado Department of Education website for additional information on district/BOCES codes: http://www.cde.state.co.us/scripts/districtprofiles/k12schlwebsites.asp | [Prefs]Value [Prefs]Name=districtnumber | 4 | All State Reports |
Admin Unit/SOP Code | Enter the unique code assigned to the Administrative Unit/State Operated Program by CDE | [Prefs] CO_AdminUnitSopCode | 5 | Required Setup |
The charter school is authorized by the Colorado Charter School Institute ** | Select if the charter school is authorized by the Colorado Charter School Institute (CSI). | [Prefs]CO_CSIFlag | N/A | Student School Association |
Updating Entry Code
Entry Codes > [New/Edit] Entry Code
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Code | Enter the entry code. | [Gen]Name [Gen]Cat=entrycodes | N/A | Student School Association |
Meaning | Enter the entry code meaning. | [Gen]Value [Gen]Cat=entrycodes | N/A | Required Setup |
Updating Exit Code
Exit Codes > [New/Edit] Exit Code
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Code | Enter the exit code. | [Gen]Name [Gen]Cat=exitcodes | N/A | Student School Association |
Meaning | Enter the exit code meaning. | [Gen]ValueT [Gen]Cat=exitcode | N/A | ed Setup |
Configuring Federal Ethnicity and Race Settings
Defining Federal Ethnicity and Race Settings
Federal Ethnicity and Race Settings
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Ethnicity Decline to Specify | Select the checkbox if ethnicity is not required. Enter a value to display as the label for the checkbox on the Demographics student page. | [Prefs]FRE_AllowDeclineEthnicity [Prefs]FRE_DeclineEthnicityText | N/A | All State Student Reports |
Race Decline to Specify | Select the checkbox if race is not required. Enter a value to display as the label for the checkbox on the Demographics student page. | [Prefs]FRE_AllowDeclineRace [Prefs]FRE_DeclineRaceText | N/A | All State Student Reports |
Updating Federal Race Category
Federal Ethnicity and Race Settings > [New/Edit] Federal Race Category
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Code | Enter the federal race category code. See article 57902 on PowerSource for import templates and instructions for the initial setup of the ethnicity/race code. | [Gen]Name [Gen]Cat=federalrace | N/A | All State Student Reports |
Description | Enter the federal race category description. | [Gen]Value [Gen]Cat=federalrace | N/A | Required Setup |
Sort Order | When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category. | [Gen]SortOrder [Gen]Cat=federalrace | N/A | Required Setup |
Updating District Race Code
Federal Ethnicity and Race Settings > [New/Edit] District Race Code
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Code | Enter the district race code. See article 57902 on PowerSource for import templates and instructions for the initial setup of the ethnicity/race code. | [Gen]Name [Gen]Cat=race | N/A | All State Student Reports |
Description | Enter the district race description. | [Gen]ValueT [Gen]Cat=race | N/A | Required Setup |
Federal Category | Choose the associated federal race category from the pop-up menu. | [Gen]Value [Gen]Cat=race | N/A | Required Setup |
Alt Race Code | Enter an alternate, equivalent race code. | [Gen]Value2 [Gen]Cat=race | N/A | Required Setup |
Defining Code & Subcode Setup
Incident Management > Code & Subcode Setup
Note: An automated process for setup and maintenance of incident management codes is applied during state reporting updates. In all instances, the State Detail Report Code must not be edited. All State Reportable codes will be designated with the carat (^) symbol. For more information about creating incidents, see Discipline Incident Setup. Incident Management reporting for Colorado requires PowerSchool version 6.1.
Entering Schools/School Info
Editing School Information
Schools/School Info > Edit School
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
School Name | Enter the school name. | [Schools]School_Name | N/A | Required Setup |
School Number | Enter the unique four-digit school number assigned to the school. | [Schools]School_Number | 4 | All State Reports |
Alternate School Number | Enter the 4-digit alternate school number. | [Schools]Alternate_School_Number | 4 | All State Reports |
StatePrID | Enter the SIF state ID. | [Schools]SIF_State_PrID | N/A | |
Exclude From State Reporting? | Select the checkbox to exclude the school from state reporting. | [Schools]State_ExcludeFromReporting | 1 | All State Reports |
Grades | Enter the school grades (lowest - highest). Note: Grade levels must be in the range -10 to 20. | [Schools]Low_Grade [Schools]High_Grade | N/A | Required Setup |
Editing School Information
Schools/School Info > Edit School
Editing Colorado School Information
Schools/School Info > Edit School > Colorado School Information
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
CollegeBoard/ACT School ID | Enter the assigned CollegeBoard/ACT School ID. | [S_CO_SCH_X]CB_ACT_ID | N/A | |
NCES School ID | Enter the assigned NCES School ID. | [S_CO_SCH_X]NCES_ID | N/A |
Editing School Programs
Schools/School Info > Edit School > School Programs
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Before and After School Care Programs | Choose Yes or No from the pop-up menu to specify if the school has a Before and After School Care Program. | [S_CO_SCH_X]School_Care_Programs | 1 | Report Card March |
Full-Day Kindergarten Program | Choose Yes or No from the pop-up menu to specify if the school has a Full-Day Kindergarten Program. | [S_CO_SCH_X]Fullday_Kinder_Flag | 1 | Report Card March |
Preschool Program Flag | Choose Yes or No from the pop-up menu to specify if the school has a preschool program. | [S_CO_SCH_X]Preschool_Program | 1 | Report Card March |
Title I Targeted Assistance School | Choose Yes or No from the pop-up menu to specify if the school offers Title I Targeted Assistance. Schools that have School-wide Title I do not have to select any value. | [S_CO_SCH_X]Title_I_Status | 1 | Title I Interchange |
Title I Schoolwide | Choose Yes or No from the pop-up menu to indicate if Title I is a schoolwide program with all students participating. | [S_CO_SCH_X]TitleI_SchoolWide | 1 | |
Year Round School | Choose Yes or No from the pop-up menu. | [S_CO_SCH_X]Year_Round_School | 1 | Report Card March |
Selecting Courses
Schools/School Info > Edit School > Courses
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Civics | Choose Yes or No from the pop-up menu to specify if the school has a Civics Program. | [S_CO_SCH_X]Civics_Flag | 1 | Report Card March |
Comprehensive Health Education | Choose Yes or No from the pop-up menu to specify if the school has a Comprehensive Health Education Program. | [S_CO_SCH_X]Comp_Health_Ed | 1 | Report Card March |
Dance | Choose Yes or No from the pop-up menu to specify if the school has a Dance Program. | [S_CO_SCH_X]Dance_Flag | 1 | Report Card March |
Drama or Theatre | Choose Yes or No from the pop-up menu to specify if the school has a Drama or Theatre Program. | [S_CO_SCH_X]Drama_Theatre_Flag | 1 | Report Card March |
Economics | Choose Yes or No from the pop-up menu to specify if the school has an Economics Program. | [S_CO_SCH_X]Economics_Flag | 1 | Report Card March |
Geography | Choose Yes or No from the pop-up menu to specify if the school has a Geography Program. | [S_CO_SCH_X]Geography_Flag | 1 | Report Card March |
History | Choose Yes or No from the pop-up menu to specify if the school has a History Program. | [S_CO_SCH_X]History_Flag | 1 | Report Card March |
Music | Choose Yes or No from the pop-up menu to specify if the school has a Music Program. | [S_CO_SCH_X]Music_Flag | 1 | Report Card March |
Physical Education | Choose Yes or No from the pop-up menu to specify if the school has a Physical Education Program. | [S_CO_SCH_X]Phys_Ed_Flag | 1 | Report Card March |
Visual Arts | Choose Yes or No from the pop-up menu to specify if the school has a Visual Arts Program. | [S_CO_SCH_X]Art_Flag | 1 | Report Card March |
World Languages Flag | Choose Yes or No from the pop-up menu to specify if the school has a World Languages Program. | [S_CO_SCH_X]World_Languages_Flag | 1 | Report Card March |
Selecting Student Programs
Schools/School Info > Edit School > Student Programs
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Advanced Placement | Choose Yes or No from the pop-up menu to specify if the school has an Advanced Placement Program. | [S_CO_SCH_X]Advanced_Placement_Flag | 1 | Report Card March |
Assistance of Out-of-School Youth to Re-Enroll | Choose Yes or No from the pop-up menu to specify if the school has an Assistance of Out-of-School Youth to Re-Enroll Program. | [S_CO_SCH_X]Asst_Out_School_Youth | 1 | Report Card March |
Athletics | Choose Yes or No from the pop-up menu to specify if the school has an Athletics Program. | [S_CO_SCH_X]Athletics_Flag | 1 | Report Card March |
Blended Learning | Choose Yes or No from the pop-up menu to specify if the school has a Blended Learning Program. | [S_CO_SCH_X]BlendedLearn | 2 | Report Card March |
Career and Technical Education | Choose Yes or No from the pop-up menu to specify if the school has a Career and Technical Education Program. | [S_CO_SCH_X]Career_Tech_Ed_Flag | 1 | Report Card March |
Concurrent Enrollment Classes on School Property | Choose Yes or No from the pop-up menu to specify if the school has concurrent enrollment classes on school property. | [S_CO_SCH_X]Concur_Enroll_School_Flag | 1 | Report Card March |
Credit Recovery Programs | Choose Yes or No from the pop-up menu to specify if the school has Credit Recovery Programs. | [S_CO_SCH_X]Credit_Recovery_Programs_Flag | 1 | Report Card March |
Extracurricular Activities | Choose Yes or No from the pop-up menu to specify if the school has an Extracurricular Activities Program. | [S_CO_SCH_X]Xtra_Activities_Flag | 1 | Report Card March |
Flexible Schedule Flag | Choose Yes or No from the pop-up menu to specify if the school has a Flexible Schedule Program. | [S_CO_SCH_X]FlexSchedule | 2 | Report Card March |
Honors Courses | Choose Yes or No from the pop-up menu to specify if the school offers Honors Courses. | [S_CO_SCH_X]Honors_Courses_Flag | 1 | Report Card March |
International Baccalaureate | Choose Yes or No from the pop-up menu to specify if the school offers an International Baccalaureate Program. | [S_CO_SCH_X]International_Bac_Flag | 1 | Report Card March |
Internet Safety Programs | Choose Yes or No from the pop-up menu to specify if the school has an Internet Safety Program. | [S_CO_SCH_X]Internet_Safety_Flag | 1 | Report Card March |
Immediate Progress Towards Graduation Flag | Choose Yes or No from the pop-up menu to specify if the school has an Immediate Progress Towards Graduation Program. | [S_CO_SCH_X]ImmediateProgToGrad | 2 | Report Card March |
Library | Choose Yes or No from the pop-up menu to specify if the school has a Library Program | [S_CO_SCH_X]Library_Flag | 1 | Report Card March |
Montessori Curricula | Choose Yes or No from the pop-up menu to specify if the school has Montessori Curricula | [S_CO_SCH_X]Montessori_Curricula_Flag | 1 | Report Card March |
Newcomer Center Flag | Choose Yes or No from the pop-up menu to specify if the school has a Newcomer Center. | [S_CO_SCH_X]NewcomerCenter | 2 | Report Card March |
Opportunities for Civic or Community Engagement | Choose Yes or No from the pop-up menu to specify if the school has Opportunities for Civic or Community Engagement. | [S_CO_SCH_X]Civic_Comm_Engagement | 1 | Report Card March |
Work-based Educational Experience Flag | Choose Yes or No from the pop-up menu to specify if the school has a Work-based Educational Experience Program. | [S_CO_SCH_X]WorkEdExperiences | 2 | Report Card March |
COVID Response Remote Learning Days | Enter the number of whole and partial days the entire school was forced to switch from in-person to remote learning because of COVID health and safety concerns. | [S_CO_SCH_X]CovidResLearningDays | 5 | Report Card March |
Selecting Health and Wellness
Schools/School Info > Edit School > Health and Wellness
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
School-Based Health Center | Choose Yes or No from the pop-up menu to specify if the school has a School-Based Health Center | [S_CO_SCH_X]School_Linked_Health_Center | 1 | Report Card March |
Comprehensive Health Education Required | Choose Yes or No from the pop-up menu to specify if the school requires Comprehensive Health Education. | [S_CO_SCH_X]Health_Ed_Required | 1 | Report Card March |
Physical Activity | Choose Yes or No from the pop-up menu to specify if the school requires Physical Activity | [S_CO_SCH_X]K6_Recess_Flag | 1 | Report Card March |
Physical Education Is Required (All Students) | Choose Yes or No from the pop-up menu to specify if the school requires Physical Education for all students. | [S_CO_SCH_X]Phys_Ed_Required | 1 | Report Card March |
Uses Federal School Breakfast Program in Classroom | Choose Yes or No from the pop-up menu to specify if the school uses the Federal School Breakfast Programs in the classroom. | [S_CO_SCH_X]Participates_Fed_Sch_Breakfst | 1 | Report Card March |
CDE Licensed School Nurse is Available During School Hours | Choose Yes or No from the pop-up menu to specify if the school has a CDE Licensed School Nurse Available during school hours. | [S_CO_SCH_X]Rn_On_Premises_Flag | 1 | Report Card March |
School Health Team or School Wellness Committee | Choose Yes or No from the pop-up menu to specify if the school has a School Health Team or School Wellness Committee | [S_CO_SCH_X]Health_Wellness_Flag | 1 | Report Card March |
Entering Number of Days
Schools/School Info > Edit School > Number of Days
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Length of School year | Enter the combined number of whole and partial days that the school is in session for the current school year. | [S_CO_SCH_X]School_Year_Length | 4 (one decimal) | |
Professional Development Days | Enter the number of whole and partial days scheduled in which all instructional staff members are engaged together in professional development activities for the current school year. | [S_CO_SCH_X]Professional_Dev_Days | 3 | Report Card March |
Selecting Bullying Policies and Programs
Schools/School Info > Edit School > Bullying Policies and Programs
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Bully Prevention in Positive Behavioral Interventions and Supports (BP - PBIS) Flag | Choose Yes or No to indicate whether the school uses Bully Prevention in Positive Behavioral Interventions and Supports (BP-PBIS) as an evidence-based bullying program. | [S_CO_SCH_X]Bully_Prevention_BPPBIS | 1 | Report Card March |
Olweus Bully Prevention Program (BPP) Flag | Choose Yes or No to indicate whether the Olweus Bully Prevention Program (BPP) as an evidence based bullying program. | [S_CO_SCH_X]Olweus_BPP | 1 | Report Card March |
Second Step Flag | Choose Yes or No to indicate whether the school uses the Second Step as an evidence-based bullying program. | [S_CO_SCH_X]Second_Step | 1 | Report Card March |
Prohibit Bullying Flag | Choose Yes or No to indicate whether or not your school publicly (e.g., in school handbook, on school website) prohibits bullying, retaliation against those reporting bullying, and making knowingly false accusations of bullying behavior. | [S_CO_SCH_X]BP_ProhibitBullying | 1 | Report Card March |
Define Bullying Flag | Choose Yes or No to indicate whether or not your school publicly defines bullying and how it is different from other forms of aggression. | [S_CO_SCH_X]BP_DefineBullying | 1 | Report Card March |
Prevention and Intervention Flag | Choose Yes or No to indicate whether or not your school publicly describes its bullying prevention and intervention efforts (e.g., training staff, a team that leads bullying prevention efforts, surveying students on the severity, and | [S_CO_SCH_X]BP_PrevIntervention | 1 | Report Card March |
Reporting Flag | Choose Yes or No to indicate whether or not your school publicly describes the ways bullying can be reported to school staff. | [S_CO_SCH_X]BP_Reporting | 1 | Report Card March |
Investigating and Responding Flag | Choose Yes or No to indicate whether or not your school publicly describes the investigative procedures that the school follows when a report of bullying is made and how the school responds to bullying behavior. | [S_CO_SCH_X]BP_InvestResponding | 1 | Report Card March |
Supports and Referrals Flag | Choose Yes or No to indicate whether or not your school publicly describes the supports and
| [S_CO_SCH_X]BP_SupportsReferrals | 1 | Report Card March |
Facing History and Ourselves Flag | Choose Yes or No to indicate whether or not your school uses Facing History and Ourselves as an evidence-based bullying prevention program. | [S_CO_SCH_X]HistandOurselves | 1 | Report Card March |
Other Flag | Choose Yes or No to indicate whether the school uses a program not listed above as an evidence-based bullying program | [S_CO_SCH_X]Other_Bully_Program | 1 | Report Card March |
If Other, specify | If Yes is chosen for Other, enter the name of the program. | [S_CO_SCH_X]Other_Bully_Program_Specify | 50 | Report Card March |
Immunization Data Reporting
Schools/School Info > Edit School > Immunization Data Reporting
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
CDHSCode | Unique CDHS-issued license number. Required for schools with prekindergarten for the District Immunization Record report. | [S_CO_SCH_X]CDHSCode | 7 | District Immunization Record |
CityID | Search by the city name or the three-digit ID, the city name and ID are automatically populated. Required for the District Immunization Record report. | [S_CO_SCH_X]CityID | 3 | District Immunization Record |
CountyID | Search by the County name or the three-digit ID, the county name and ID are automatically populated. Required for the District Immunization Record report. | [S_CO_SCH_X]CountyID | 3 | District Immunization Record |
Civil Rights Data Collection (CRDC) link | For instructions on entering CRDC information, see Civil Rights Data Collection (CRDC) 2020-2021. | |||
Special Programs link | IMPORTANT: Only select a Special Program here if ALL students in this school are enrolled in the program when they are enrolled in the school; otherwise, leave this option as "None Selected". For instructions on creating and editing Special Programs, click Help > System Help > Special Program Setup. |
Special Programs
Enrollment > Special Programs Setup
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Type of Learning Modality | Choose the type of learning modality: 1 - 100% Full Time Remote Learning (Special Program required) 2 - Hybrid Learning (Special Program required) 3 - In- Person (Special Program NOT required) 4 - Enrolled in On-Line School (Special Program required) Note: For the P-EBT report to pull the necessary data, Special Programs MUST be created for students that are 100% Remote Learning, Hybrid learning, or Enrolled in an Online School. A special Program MUST be created for each of the three learning modalities noted above and students must be enrolled into the applicable special program. Each special program must be mapped to the applicable CDE Learning Modality value. | [S_CO_GEN_X]learning_modality | 11 | Colorado P-EBT |
Defining Vaccines and Doses
Health Setup > Add/Edit Vaccines
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Vaccine Name | Enter the name of the vaccine. | [HealthVaccine]VaccineName | 50 | District Immunization Record |
Vaccine Code | Common abbreviations for the vaccines. The vaccine codes required for the District Immunization Report:
| [HealthVaccine]VaccineCode | 30 | District Immunization Record |
State Report Name | Name of the state report for which the vaccine is added. | [HealthVaccine]StateReportName | 50 | District Immunization Record |
State Report Code* | Enter the state-approved vaccine code. The vaccines required for the District Immunization Report:
| [HealthVaccine]StateReportCode | 30 | District Immunization Record |
Number of Doses | The number of doses required by the state for the vaccine. | [HealthVaccine]NumberOfDoses | 10 | District Immunization Record |
Defining Vaccine Exemption Types
Health Setup > Add/Edit Exemption Types
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Exemption Name | Enter the name of the exemption for a vaccine. | [HealthImmExempt]ImmunizationExemptionName | District Immunization Record | |
Exemption Code | Enter a code for the selected exemption type. For example, Personal, Medical, Religious, or Varicella Documented Disease History. | [HealthImmExempt]ImmunizationExemptionCode | District Immunization Record | |
State Report Name | Name of the state report for which the vaccine exemption is added. | [HealthImmExempt]StateReportName | District Immunization Record | |
State Report Code* | Enter the state-approved exemption codes:
| [HealthImmExempt]StateReportCode | District Immunization Record |
Defining TSDL/Graduation Guideline Grade Category
Grading > Grade Scales > [select Grade Scale] > [select Grade]
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
TSDL Grade Category | Choose the category for the selected letter grade. The field will default to “(2) Completed – Pass” Valid Values: 1 – Completed - Fail 2 – Completed - Pass 3 – Incomplete/Partial | [S_CO_GSI_X]TSDL_PassFail | 2 | TSDL Course Enrollment |
Graduation Guideline Grade Category | Choose the graduation guideline grade category from the pop-up menu. Valid values:
| [S_CO_GSI_X]GradGuide_PassFail | 1 | erchange |
Defining Tests
Test > [Edit Test]
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Name | Enter the test name. | [Test]Name | N/A | Graduation Guidelines Interchange |
Type | Choose the type of test from the pop-up menu. | [Test]Test_Type | N/A | Graduation Guidelines Interchange |
Description | Enter a description of the test. | [Test]Description | N/A |
CDE Graduation Guidelines
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
CDE Graduation Guideline Test | Choose a CDE graduation guideline test from the pop-up menu. | [S_CO_TST_X]GradGuidelineTest | 2 | Graduation Guidelines Interchange |
CDE Graduation Guideline Test Score Type Used | Choose a CDE graduation guideline test score type from the pop-up menu. When you click Submit, the Test page reappears, with a link to Edit Scores. Valid values:
Note: If you select the (8) - District Capstone from the CDE graduation guideline test, then the CDE graduation guideline test score type displays the value as (3) - Alpha. | [S_CO_TST_X]GradGuidelineScoreField | 1 | Graduation Guidelines Interchange |
Defining Test Scores
Test > Edit Scores
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Name | Enter the name of the test score. | [TestScore]Name | N/A | |
Sort Order | Enter the sort order of the test score - used for display purposes only. | [TestScore]SortOrder | N/A | |
Description | Enter a description of this score. | [TestScore]Description | N/A |
CDE Graduation Guidelines
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
CDE Graduation Guideline Benchmark | Choose a CDE graduation guideline benchmark from the pop-up menu. When selecting (1) - Classic Accuplacer from the CDE graduation guideline test, the CDE graduation guideline benchmark pop-up menu displays the values:
When selecting a CDE graduation guideline test other than the (1) – Classic Accuplacer test, the CDE graduation guideline benchmark pop-up menu displays the values:
When "(13) - Accuplacer" or "Next-Gen Accuplacer" are selected for the CDE Graduation Guideline Test field, the CDE graduation guideline benchmark pop-up menu displays the new value:
All eight values are available for the CDE Graduation Guideline Benchmark field when (13)-Accuplacer is selected in the CDE Graduation Guideline Test field. | [S_CO_TSC_X]GradGuidelineBenchmark | 1 | Graduation Guidelines Interchange |