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District Setup

Introduction

The following data elements are required for district setup. The first two pages of navigation are removed for brevity:

Start Page > District Setup.

  1. On the Start Page, click the School link at the top of the page. The school list appears.

  2. Choose District Office from the pop-up menu. The district start page appears.

  3. Click District. The District Setup page appears.

Defining Attendance Tracking and Notification

Attendance Tracking and Notification > Tracking Methods > Edit/New

A student is considered truant when s/he achieves the equivalent of one day of unexcused absence. For example, using an eight period schedule, if a student is marked unexcused for eight periods within one month, regardless of whether all of the periods are on the same day, the student is considered to be truant for one day.

Note: Attendance tracking and notification requires PowerSchool 6.0.1.6 or later.

Updating Attendance Tracking Methods

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Name

Choose Percent from the pop-up menu.

Note: This tracking method is used in calculating truancy for Colorado state reporting.

[Gen]Name=UEAT_Percent

[Gen]Cat=Unexcused

N/A

Required Setup

Threshold

Enter a number from 1-99 as the threshold for the Percent tracking method. A Threshold value must be entered, but any value is acceptable for Colorado State Reporting purposes.

[Gen]ValueLi=xx

[Gen]Cat=Unexcused

N/A

Required Setup

Updating Unexcused Tracking Level

Attendance Tracking and Notification > Unexcused Tracking Level > Edit/New

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Level Name

Enter Unexcused

[Gen]Name=Unexcused

N/A

Required Setup

Tracking Method

Choose Percent

Note:  Other Tracking Methods may be selected but Percent is required.

[Gen]Name=UEAT_Level

[Gen]Value=Unexcused

[Gen]Value2=UEAT_Percent

N/A

Required Setup

Trigger 1

Enter 1

A Trigger must be entered, but any value is acceptable for Colorado State Reporting purposes.

[Gen]Name=UEAT_Level

[Gen]Value=Unexcused

[Gen]ValueLi=xx

N/A

Required Setup

Updating Illness Level

Attendance Tracking and Notification > Illness Level > Edit/New

An Illness Tracking Level is required setup for Attendance Tracking and Notification, but is not used for Colorado State Reporting purposes.

Defining Years & Terms

Years & Terms

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

[Terms]FirstDay

[Terms]LastDay

N/A

Required Setup

Editing Course District Information

Courses > Edit Course District Information

Courses > View Master Course List > New

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Course Name

Enter the course name.

[Courses]Course_Name

N/A

Required Setup

Course Number

Enter the local course number.

Note: For Graduation Guidelines reporting, records report as an English Benchmark record if the first two digits are "01". If the first two digits are "02" the record will report as a Math Benchmark record.

[Courses]Course_Number

N/A

Student - Advance Course Completion

Statewide Standard Course Code

TSDL – Course Enrollment

TSDL - Course Instructor

Graduation Guidelines Interchange

Alternate Course Number

Enter the state course number

Note: For Graduation Guidelines reporting, records report as an English Benchmark record if the first two digits are "01". If the first two digits are "02" the record will report as a Math Benchmark record.

[Courses]Alt_Course_Number

20

Student - Advance Course Completion

Statewide Standard Course Codes

TSDL – Enrollment

TSDL - Instructor

Graduation Guidelines Interchange

Advanced Placement Course

Choose the advanced placement subject from the pop-up menu.

[S_CO_CRS_X]AdvancedPlacementCode

2

Student - Advance Course Completion

Course Description

Enter a brief description of the course.

[S_CO_CRS_X]Description

2000

Statewide Standard Course Codes

Course Level

Select the level associated with the offered course

[S_CO_CRS_X]CourseLevel

1

Statewide Standard Course Codes

Graduation Guidelines Interchange

Industry Certificate Course

Select the checkbox if this is an industry certificate course.

[S_CO_CRS_X]IndustryCertificate

1

Graduation Guidelines Interchange

Carnegie Units

The number of length of the course in terms of Carnegie Units. A one-year course that meets daily for approximately 50 minutes to 1 hour = 1 Carnegie Unit Credit. Base all calculations on 1 hour for 1 year. Therefore, a semester long course that meets for approximately 1 hour = .5 Carnegie Unit Credit.

 OR

Grade Span: For prior-to-secondary courses, this element indicates the grade span for which the course is appropriate. The span is represented as a four-character code with no decimals. Each grade level from 1 through 12 is represented by a two-digit code, ranging from 01 to 12; kindergarten is represented by the letters KG, and prekindergarten by the letters PK. For example, a course appropriate for kindergarten and first grade would be assigned a Grade Span of KG01.

Note: If your district has already entered the Carnegie credit value for a course in the Credit_Hours field, this field can be left blank.

[S_CO_CRS_X]Carnegie

4

Statewide Standard Course Codes

Sequence

Select the applicable sequence number for this course.

Example: If a course is intended to be part 1 of a 2 part course set, then the sequence would be 1.

[S_CO_CRS_X]CrsSequence

1

Statewide Standard Course Codes

Sequence Total

Select the applicable sequence total number.

Example: If a course is intended to be part 1 of a 2 part course set, then the sequence total would be 2.

[S_CO_CRS_X]SeqTotal

1

Statewide Standard Course Codes

MSP Project Code

The Project Code must be identifying from one of the codes listed below. This four (4) digit field is REQUIRED and if left blank will result in a message being printed on the error report. Data entered here will be overridden by data entered into a specific section.

[S_CO_CRS_X]MSPProjectCode

4

TSDL - Instructor

Exclude from State Reporting

Select the checkbox to exclude this course from being included in any state reports.

[S_CO_CRS_X]State_ExcludeFromReporting

1

All State Reports

District use Field 1

This field is optional and can be used at the districts discretion.

For example, districts could enter the school number that the course is taught at. The SSCC extract could then be sorted by this column.

[S_CO_CRS_X]DistUse1

20

Statewide Standard Course Codes

District use Field 2

This field is optional and can be used at the districts discretion.

For example, districts could enter the school number that the course is taught at. The SSCC extract could then be sorted by this column.

[S_CO_CRS_X]DistUse2

20

Statewide Standard Course Codes

Entering District Information

District Information

Charter schools authorized by CSI act as a single district but are housed on individual instances of PowerSchool or other student information systems. The Student School Association interchange uses student entry and exit dates to calculate the Continuous in Colorado data element. By selecting the above setting, the Student School Association report will use the legacy field Continuous in Colorado located on the Retired Fields tab for each student. This field must be manually filled out by charter schools.

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Name of District

Enter the district name.

[Prefs]Value

[Prefs]Name=districtname

N/A

Required Setup

District Number

Enter the four-digit CDE number assigned to your district/BOCES. See the Colorado Department of Education website for additional information on district/BOCES codes:

http://www.cde.state.co.us/scripts/districtprofiles/k12schlwebsites.asp

[Prefs]Value

[Prefs]Name=districtnumber

4

All State Reports

Admin Unit/SOP Code

Enter the unique code assigned to the Administrative Unit/State Operated Program by CDE

[Prefs] CO_AdminUnitSopCode

5

Required Setup

The charter school is authorized by the Colorado Charter School Institute **

Select if the charter school is authorized by the Colorado Charter School Institute (CSI).

[Prefs]CO_CSIFlag

N/A

Student School Association

Updating Entry Code

Entry Codes > [New/Edit] Entry Code

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Code

Enter the entry code.

[Gen]Name

[Gen]Cat=entrycodes

N/A

Student School Association

Meaning

Enter the entry code meaning.

[Gen]Value

[Gen]Cat=entrycodes

N/A

Required Setup

Updating Exit Code

Exit Codes > [New/Edit] Exit Code

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Code

Enter the exit code.

[Gen]Name

[Gen]Cat=exitcodes

N/A

Student School Association

Meaning

Enter the exit code meaning.

[Gen]ValueT

[Gen]Cat=exitcode

N/A

ed Setup

Configuring Federal Ethnicity and Race Settings

Defining Federal Ethnicity and Race Settings

Federal Ethnicity and Race Settings

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Ethnicity Decline to Specify

Select the checkbox if ethnicity is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineEthnicity

[Prefs]FRE_DeclineEthnicityText

N/A

All State Student Reports

Race Decline to Specify

Select the checkbox if race is not required.

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineRace

[Prefs]FRE_DeclineRaceText

N/A

All State Student Reports

Updating Federal Race Category

Federal Ethnicity and Race Settings > [New/Edit] Federal Race Category

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Code

Enter the federal race category code.

See article 57902 on PowerSource for import templates and instructions for the initial setup of the ethnicity/race code.

[Gen]Name

[Gen]Cat=federalrace

N/A

All State Student Reports

Description

Enter the federal race category description.

[Gen]Value

[Gen]Cat=federalrace

N/A

Required Setup

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

[Gen]SortOrder

[Gen]Cat=federalrace

N/A

Required Setup

Updating District Race Code

Federal Ethnicity and Race Settings > [New/Edit] District Race Code

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Code

Enter the district race code.

See article 57902 on PowerSource for import templates and instructions for the initial setup of the ethnicity/race code.

[Gen]Name

[Gen]Cat=race

N/A

All State Student Reports

Description

Enter the district race description.

[Gen]ValueT

[Gen]Cat=race

N/A

Required Setup

Federal Category

Choose the associated federal race category from the pop-up menu.

[Gen]Value

[Gen]Cat=race

N/A

Required Setup

Alt Race Code

Enter an alternate, equivalent race code.

[Gen]Value2

[Gen]Cat=race

N/A

Required Setup

Defining Code & Subcode Setup

Incident Management > Code & Subcode Setup

Note: An automated process for setup and maintenance of incident management codes is applied during state reporting updates. In all instances, the State Detail Report Code must not be edited. All State Reportable codes will be designated with the carat (^) symbol. For more information about creating incidents, see Discipline Incident Setup. Incident Management reporting for Colorado requires PowerSchool version 6.1.

Entering Schools/School Info

Editing School Information

Schools/School Info > Edit School

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

School Name

Enter the school name.

[Schools]School_Name

N/A

Required Setup

School Number

Enter the unique four-digit school number assigned to the school.

[Schools]School_Number

4

All State Reports

Alternate School Number

Enter the 4-digit alternate school number.

[Schools]Alternate_School_Number

4

All State Reports

StatePrID

Enter the SIF state ID.

[Schools]SIF_State_PrID

N/A

Exclude From State Reporting?

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

1

All State Reports

Grades

Enter the school grades (lowest - highest).

Note: Grade levels must be in the range -10 to 20.

[Schools]Low_Grade

[Schools]High_Grade

N/A

Required Setup

Editing School Information

Schools/School Info > Edit School

Editing Colorado School Information

Schools/School Info > Edit School > Colorado School Information

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

CollegeBoard/ACT School ID

Enter the assigned CollegeBoard/ACT School ID.

[S_CO_SCH_X]CB_ACT_ID

N/A

NCES School ID

Enter the assigned NCES School ID.

[S_CO_SCH_X]NCES_ID

N/A

Editing School Programs

Schools/School Info > Edit School > School Programs

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Before and After School Care Programs

Choose Yes or No from the pop-up menu to specify if the school has a Before and After School Care Program.

[S_CO_SCH_X]School_Care_Programs

1

Report Card March

Full-Day Kindergarten Program

Choose Yes or No from the pop-up menu to specify if the school has a Full-Day Kindergarten Program.

[S_CO_SCH_X]Fullday_Kinder_Flag

1

Report Card March

Preschool Program Flag

Choose Yes or No from the pop-up menu to specify if the school has a preschool program.

[S_CO_SCH_X]Preschool_Program

1

Report Card March

Title I Targeted Assistance School

Choose Yes or No from the pop-up menu to specify if the school offers Title I Targeted Assistance. Schools that have School-wide Title I do not have to select any value.

[S_CO_SCH_X]Title_I_Status

1

Title I Interchange

Title I Schoolwide

Choose Yes or No from the pop-up menu to indicate if Title I is a schoolwide program with all students participating.

[S_CO_SCH_X]TitleI_SchoolWide

1

Year Round School

Choose Yes or No from the pop-up menu.

[S_CO_SCH_X]Year_Round_School

1

Report Card March

Selecting Courses

Schools/School Info > Edit School > Courses

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Civics

Choose Yes or No from the pop-up menu to specify if the school has a Civics Program.

[S_CO_SCH_X]Civics_Flag

1

Report Card March

Comprehensive Health Education

Choose Yes or No from the pop-up menu to specify if the school has a Comprehensive Health Education Program.

[S_CO_SCH_X]Comp_Health_Ed

1

Report Card March

Dance

Choose Yes or No from the pop-up menu to specify if the school has a Dance Program.

[S_CO_SCH_X]Dance_Flag

1

Report Card March

Drama or Theatre

Choose Yes or No from the pop-up menu to specify if the school has a Drama or Theatre Program.

[S_CO_SCH_X]Drama_Theatre_Flag

1

Report Card March

Economics

Choose Yes or No from the pop-up menu to specify if the school has an Economics Program.

[S_CO_SCH_X]Economics_Flag

1

Report Card March

Geography

Choose Yes or No from the pop-up menu to specify if the school has a Geography Program.

[S_CO_SCH_X]Geography_Flag

1

Report Card March

History

Choose Yes or No from the pop-up menu to specify if the school has a History Program.

[S_CO_SCH_X]History_Flag

1

Report Card March

Music

Choose Yes or No from the pop-up menu to specify if the school has a Music Program.

[S_CO_SCH_X]Music_Flag

1

Report Card March

Physical Education

Choose Yes or No from the pop-up menu to specify if the school has a Physical Education Program.

[S_CO_SCH_X]Phys_Ed_Flag

1

Report Card March

Visual Arts

Choose Yes or No from the pop-up menu to specify if the school has a Visual Arts Program.

[S_CO_SCH_X]Art_Flag

1

Report Card March

World Languages Flag

Choose Yes or No from the pop-up menu to specify if the school has a World Languages Program.

[S_CO_SCH_X]World_Languages_Flag

1

Report Card March

Selecting Student Programs

Schools/School Info > Edit School > Student Programs

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Advanced Placement

Choose Yes or No from the pop-up menu to specify if the school has an Advanced Placement Program.

[S_CO_SCH_X]Advanced_Placement_Flag

1

Report Card March

Assistance of Out-of-School Youth to Re-Enroll

Choose Yes or No from the pop-up menu to specify if the school has an Assistance of Out-of-School Youth to Re-Enroll Program.

[S_CO_SCH_X]Asst_Out_School_Youth

1

Report Card March

Athletics

Choose Yes or No from the pop-up menu to specify if the school has an Athletics Program.

[S_CO_SCH_X]Athletics_Flag

1

Report Card March

Blended Learning

Choose Yes or No from the pop-up menu to specify if the school has a Blended Learning Program.

[S_CO_SCH_X]BlendedLearn

2

Report Card March

Career and Technical Education

Choose Yes or No from the pop-up menu to specify if the school has a Career and Technical Education Program.

[S_CO_SCH_X]Career_Tech_Ed_Flag

1

Report Card March

Concurrent Enrollment Classes on School Property

Choose Yes or No from the pop-up menu to specify if the school has concurrent enrollment classes on school property.

[S_CO_SCH_X]Concur_Enroll_School_Flag

1

Report Card March

Credit Recovery Programs

Choose Yes or No from the pop-up menu to specify if the school has Credit Recovery Programs.

[S_CO_SCH_X]Credit_Recovery_Programs_Flag

1

Report Card March

Extracurricular Activities

Choose Yes or No from the pop-up menu to specify if the school has an Extracurricular Activities Program.

[S_CO_SCH_X]Xtra_Activities_Flag

1

Report Card March

Flexible Schedule Flag

Choose Yes or No from the pop-up menu to specify if the school has a Flexible Schedule Program.

[S_CO_SCH_X]FlexSchedule

2

Report Card March

Honors Courses

Choose Yes or No from the pop-up menu to specify if the school offers Honors Courses.

[S_CO_SCH_X]Honors_Courses_Flag

1

Report Card March

International Baccalaureate

Choose Yes or No from the pop-up menu to specify if the school offers an International Baccalaureate Program.

[S_CO_SCH_X]International_Bac_Flag

1

Report Card March

Internet Safety Programs

Choose Yes or No from the pop-up menu to specify if the school has an Internet Safety Program.

[S_CO_SCH_X]Internet_Safety_Flag

1

Report Card March

Immediate Progress Towards Graduation Flag

Choose Yes or No from the pop-up menu to specify if the school has an Immediate Progress Towards Graduation Program.

[S_CO_SCH_X]ImmediateProgToGrad

2

Report Card March

Library

Choose Yes or No from the pop-up menu to specify if the school has a Library Program

[S_CO_SCH_X]Library_Flag

1

Report Card March

Montessori Curricula

Choose Yes or No from the pop-up menu to specify if the school has Montessori Curricula

[S_CO_SCH_X]Montessori_Curricula_Flag

1

Report Card March

Newcomer Center Flag

Choose Yes or No from the pop-up menu to specify if the school has a Newcomer Center.

[S_CO_SCH_X]NewcomerCenter

2

Report Card March

Opportunities for Civic or Community Engagement

Choose Yes or No from the pop-up menu to specify if the school has Opportunities for Civic or Community Engagement.

[S_CO_SCH_X]Civic_Comm_Engagement

1

Report Card March

Work-based Educational Experience Flag

Choose Yes or No from the pop-up menu to specify if the school has a Work-based Educational Experience Program.

[S_CO_SCH_X]WorkEdExperiences

2

Report Card March

COVID Response Remote Learning Days

Enter the number of whole and partial days the entire school was forced to switch from in-person to remote learning because of COVID health and safety concerns.

[S_CO_SCH_X]CovidResLearningDays

5

Report Card March

Selecting Health and Wellness

Schools/School Info > Edit School > Health and Wellness

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

School-Based Health Center

Choose Yes or No from the pop-up menu to specify if the school has a School-Based Health Center

[S_CO_SCH_X]School_Linked_Health_Center

1

Report Card March

Comprehensive Health Education Required

Choose Yes or No from the pop-up menu to specify if the school requires Comprehensive Health Education.

[S_CO_SCH_X]Health_Ed_Required

1

Report Card March

Physical Activity

Choose Yes or No from the pop-up menu to specify if the school requires Physical Activity

[S_CO_SCH_X]K6_Recess_Flag

1

Report Card March

Physical Education Is Required (All Students)

Choose Yes or No from the pop-up menu to specify if the school requires Physical Education for all students.

[S_CO_SCH_X]Phys_Ed_Required

1

Report Card March

Uses Federal School Breakfast Program in Classroom

Choose Yes or No from the pop-up menu to specify if the school uses the Federal School Breakfast Programs in the classroom.

[S_CO_SCH_X]Participates_Fed_Sch_Breakfst

1

Report Card March

CDE Licensed School Nurse is Available During School Hours

Choose Yes or No from the pop-up menu to specify if the school has a CDE Licensed School Nurse Available during school hours.

[S_CO_SCH_X]Rn_On_Premises_Flag

1

Report Card March

School Health Team or School Wellness Committee

Choose Yes or No from the pop-up menu to specify if the school has a School Health Team or School Wellness Committee

[S_CO_SCH_X]Health_Wellness_Flag

1

Report Card March

Entering Number of Days

Schools/School Info > Edit School > Number of Days

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Length of School year

Enter the combined number of whole and partial days that the school is in session for the current school year.

[S_CO_SCH_X]School_Year_Length

4 (one decimal)

Professional Development Days

Enter the number of whole and partial days scheduled in which all instructional staff members are engaged together in professional development activities for the current school year.

[S_CO_SCH_X]Professional_Dev_Days

3

Report Card March

Selecting Bullying Policies and Programs

Schools/School Info > Edit School > Bullying Policies and Programs

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Bully Policy Flag

Choose Yes or No to indicate whether the school meets all components of the bullying policy. For further information, refer to the latest CDE Report Card March File Layout and Definitions document: http://www.cde.state.co.us/datapipeline/per_report-march.

[S_CO_SCH_X]Bully_Policy

1

Report Card March

Bully Prevention in Positive Behavioral Interventions

and Supports (BP - PBIS) Flag

Choose Yes or No to indicate whether the school uses Bully Prevention in Positive Behavioral Interventions and Supports (BP-PBIS) as an evidence-based bullying program.

[S_CO_SCH_X]Bully_Prevention_BPPBIS

1

Report Card March

Bully Proofing Your School (BPYS) Flag

Choose Yes or No to indicate whether the school uses Bully Proofing Your School (BPYS) as evidence based bullying program.

[S_CO_SCH_X]Bully_Proofing_PBYS

1

Report Card March

Olweus Bully Prevention Program (BPP) Flag

Choose Yes or No to indicate whether the Olweus Bully Prevention Program (BPP) as an evidence based bullying program.

[S_CO_SCH_X]Olweus_BPP

1

Report Card March

Promoting Alternative Thinking Strategies (PATHS) Flag

Choose Yes or No to indicate whether the school uses Promoting Alternative Thinking Strategies (PATHS) as an evidence-based bullying program.

[S_CO_SCH_X]Promote_Alternative_PATHS

1

Report Card March

Second Step Flag

Choose Yes or No to indicate whether the school uses the Second Step as an evidence-based bullying program.

[S_CO_SCH_X]Second_Step

1

Report Card March

Steps to Respect Flag

Choose Yes or No to indicate whether the school uses Steps to Respect as an evidence-based bullying program.

[S_CO_SCH_X]Steps_To_Respect

1

Report Card March

Home Grown

Choose Yes or No to indicate whether the school

uses a Home Grown bullying program as an evidence-based bullying program.

[S_CO_SCH_X]Home_Grown_Program

1

Report Card March

If Home Grown, specify

If Yes is chosen for Home Grown, enter the name the program is patterned after.

[S_CO_SCH_X]Home_Grown_Specify

50

Report Card March

Other Flag

Choose Yes or No to indicate whether the school uses a program not listed above as an evidence-based bullying program

[S_CO_SCH_X]Other_Bully_Program

1

Report Card March

If Other, specify

If Yes is chosen for Other, enter the name of the program.

[S_CO_SCH_X]Other_Bully_Program_Specify

50

Report Card March

Immunization Data Reporting

Schools/School Info > Edit School > Immunization Data Reporting

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

CDHSCode

Unique CDHS-issued license number. Required for schools with prekindergarten for the District Immunization Record report.

[S_CO_SCH_X]CDHSCode

7

District Immunization Record

CityID

Search by the city name or the three-digit ID, the city name and ID are automatically populated. Required for the District Immunization Record report.

[S_CO_SCH_X]CityID

3

District Immunization Record

CountyID

Search by the County name or the three-digit ID, the county name and ID are automatically populated. Required for the District Immunization Record report.

[S_CO_SCH_X]CountyID

3

District Immunization Record

Civil Rights Data Collection (CRDC) link

For instructions on entering CRDC information, see Civil Rights Data Collection (CRDC) 2020-2021.

Special Programs link

IMPORTANT: Only select a Special Program here if ALL students in this school are enrolled in the program when they are enrolled in the school; otherwise, leave this option as "None Selected".

For instructions on creating and editing Special Programs, click Help > System Help > Special Program Setup.

Special Programs

Enrollment > Special Programs Setup 

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Type of Learning Modality

Choose the type of learning modality:

1 - 100% Full Time Remote Learning (Special Program required)

2 - Hybrid Learning (Special Program required)

3 - In- Person (Special Program NOT required)

4 - Enrolled in On-Line School (Special Program required)

Note: For the P-EBT report to pull the necessary data, Special Programs MUST be created for students that are 100% Remote Learning, Hybrid learning, or Enrolled in an Online School.

A special Program MUST be created for each of the three learning modalities noted above and students must be enrolled into the applicable special program.

Each special program must be mapped to the applicable CDE Learning Modality value.

[S_CO_GEN_X]learning_modality

11

Colorado P-EBT

Defining Vaccines and Doses

Health Setup > Add/Edit Vaccines

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Vaccine Name

Enter the name of the vaccine.

[HealthVaccine]VaccineName

50

District Immunization Record

Vaccine Code

Common abbreviations for the vaccines. The vaccine codes required for the District Immunization Report:

  • DTaP

  • Polio

  • MMR

  • HepB

  • Varicellar

  • Tdap

  • Hib

  • PCV

  • Dt

  • Td

  • Measles

  • Mumps

  • Rubella

[HealthVaccine]VaccineCode

30

District Immunization Record

State Report Name

Name of the state report for which the vaccine is added.

[HealthVaccine]StateReportName

50

District Immunization Record

State Report Code*

Enter the state-approved vaccine code. The vaccines required for the District Immunization Report:

  • DtaP

  • IPV

  • MMR

  • HepB

  • Var

  • Tdap

  • Hib

  • PCV

  • Dt

  • Td

  • Measles

  • Mumps

  • Rubella

[HealthVaccine]StateReportCode

30

District Immunization Record

Number of Doses

The number of doses required by the state for the vaccine.

[HealthVaccine]NumberOfDoses

10

District Immunization Record

Defining Vaccine Exemption Types

Health Setup > Add/Edit Exemption Types

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Exemption Name

Enter the name of the exemption for a vaccine.

[HealthImmExempt]ImmunizationExemptionName

District Immunization Record

Exemption Code

Enter a code for the selected exemption type. For example, Personal, Medical, Religious, or Varicella Documented Disease History.

[HealthImmExempt]ImmunizationExemptionCode

District Immunization Record

State Report Name

Name of the state report for which the vaccine exemption is added.

[HealthImmExempt]StateReportName

District Immunization Record

State Report Code*

Enter the state-approved exemption codes:

  • PSNL

  • MDCL

  • RLGS

  • VDDH

[HealthImmExempt]StateReportCode

District Immunization Record

Defining TSDL/Graduation Guideline Grade Category

Grading > Grade Scales > [select Grade Scale] > [select Grade]

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

TSDL Grade Category

Choose the category for the selected letter grade. The field will default to “(2) Completed – Pass”

Valid Values:

1 – Completed - Fail

2 – Completed - Pass

3 – Incomplete/Partial

[S_CO_GSI_X]TSDL_PassFail

2

TSDL Course Enrollment

Graduation Guideline Grade Category

Choose the graduation guideline grade category from the pop-up menu.

Valid values:

  •  0 - Nonpassing grade/Certificate not earned

  • 1 - Passing grade per district/Certificate earned

[S_CO_GSI_X]GradGuide_PassFail

 1

erchange

Defining Tests

Test > [Edit Test]

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Name

Enter the test name.

[Test]Name

N/A

Graduation Guidelines Interchange

Type

Choose the type of test from the pop-up menu.

[Test]Test_Type

N/A

Graduation Guidelines Interchange

Description

Enter a description of the test.

[Test]Description

N/A

CDE Graduation Guidelines

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

CDE Graduation Guideline Test

Choose a CDE graduation guideline test from the pop-up menu.

[S_CO_TST_X]GradGuidelineTest

2

Graduation Guidelines Interchange

CDE Graduation Guideline Test Score Type Used

Choose a CDE graduation guideline test score type from the pop-up menu. When you click Submit, the Test page reappears, with a link to Edit Scores.

 Valid values:

  • (1) - Numeric

  • (2) - Percentage

  • (3) - Alpha

Note: If you select the (8) - District Capstone from the CDE graduation guideline test, then the CDE graduation guideline test score type displays the value as (3) - Alpha.

[S_CO_TST_X]GradGuidelineScoreField

1

Graduation Guidelines Interchange

Defining Test Scores

Test > Edit Scores

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Name

Enter the name of the test score.

[TestScore]Name

N/A

Sort Order

Enter the sort order of the test score - used for display purposes only.

[TestScore]SortOrder

N/A

Description

Enter a description of this score.

[TestScore]Description

N/A

CDE Graduation Guidelines

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

CDE Graduation Guideline Benchmark

Choose a CDE graduation guideline benchmark from the pop-up menu.

When selecting (1) - Classic Accuplacer from the CDE graduation guideline test, the CDE graduation guideline benchmark pop-up menu displays the values:

  • (1) - Reading Comprehension

  • (2) - Sentence Skills

  • (3) - Elementary Algebra

When selecting a CDE graduation guideline test other than the (1) – Classic Accuplacer test, the CDE graduation guideline benchmark pop-up menu displays the values:

  • (4) - English

  • (5) - Math

When "(13) - Accuplacer" or "Next-Gen Accuplacer" are selected for the CDE Graduation Guideline Test field, the CDE graduation guideline benchmark pop-up menu displays the new value:

  • "10-Advanced Algebra and Function"

All eight values are available for the CDE Graduation Guideline Benchmark field when (13)-Accuplacer is selected in the CDE Graduation Guideline Test field.

 [S_CO_TSC_X]GradGuidelineBenchmark

 1

Graduation Guidelines Interchange


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