Summer Oasis Report

Field

Description

Select Schools

Choose one of the following:

• Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list.

• All Schools – Includes all student records on the PowerSchool server that meet selection criteria.

Note: The All Schools option is only available when running the report from the District Office.

Select Students

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.

• All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Start Date

Enter a begin date for the report date range.

Ending Date

Enter an end date for the report date range.

Display Header?

Choose Yes or No from the pop-up menu to indicate whether the header, with the name of each field in the report, should display in the report result file.

Number of Credits for 9th Grader on Track

Specify the number of credits for a 9th Grader on Track

Item #

Data Element

Description

[Table]FieldName

Field Type

Field Length

Req

1

Alaska Student Identification Number (ASKID)

The student’s unique state assigned identifier.

[Students]State_StudentNumber

Number

10

Y

2

LocalID

The student’s district identifier.

[Students]Student_Number

Number

15

N

3

LastName

The student’s last name.

[Students]Last_Name

Text

35

Y

4

FirstName

The student’s first name.

[Students]First_Name

Text

35

Y

5

MiddleName

The student’s middle name or middle initial. This field is only required if populated for the student.

[Students]Middle_Name

Text

35

N

6

Suffix

The student’s name prefix or suffix.

[S_AK_STU_X]Suffix

Text

8

N

7

City

The student’s residential city.

[Students]City

Text

30

Y

8

Zip

The student’s residential zip.

[Students]Zip

Number

5

Y

9

BirthDate

The student’s date of birth, in the format MM/DD/YYYY.

[Students]DOB

Date

8/10

Y

10

Gender

The student’s sex or gender.

Valid values:

• F – Female

• M – Male

[Students]Gender

Text

1

Y

11

Race

The student’s race or ethnicity.

Valid values:

• 1 – Caucasian (White)

• 2 – African American (Black), not Hispanic

• 3 – Hispanic

• 4 – Asian

• 5 – American Indian

• 6 – Alaska Native

• 7 – Two or more races (not Hispanic)

• 8 – Native Hawaiian or Pacific Islander

See the Appendix for additional information on race/ethnicity values.

[Students]Ethnicity

Number

1

Y

12

SchoolID

The school code, as assigned by EED.

[Students]SchoolID

[ReEnrollments]SchoolID

[Schools]Alternate_School_Number

Number

6

Y

13

Grade

The student’s grade level during the reporting period.

See the Appendix for valid values.

[Students]Grade_Level

[ReEnrollments]Grade_Level

Text

2

Y

14

Disability

The student’s disability status - a code used to identify children with disabilities receiving special education and related services according to an individualized education program (IEP).

See the Appendix for details on valid values.

Notes:

• Codes 2-14 should include all students with an IEP on file who received special education services between July 1^st and June 30^th of this school year.

• Field values of 15 and 16 will be reported as 00.

[S_AK_STU_X]Disability_Code

Number

2

Y

15

IEPJuly1

Indicates if the student was enrolled in an IEP program on July 1^st.

Valid values:

• Y – Student had an IEP in place in Alaska on July 1^st. This includes students who were served under IDEA Part B last year, who returned this year and are still served. Also includes students who were new to Alaska last summer with an IEP in place by July 1^st.

• N – Although this student was on an IEP at some point during the reporting period (July 1^st – June 30^th), the IEP was not in place on July 1^st in Alaska.

• X – The student was not on an IEP at any point during the reporting period.

[S_AK_STU_X]IEP_July

Y/N/X

1

Y

16

TransGenEd

Indicates if the student was transferred to general education.

Valid values:

• Y – The student had an IEP in place on July 1^st and then transferred to general education during the reporting period. The student is still in school, but no longer receiving special education services.

• N – The student has an IEP and did not transfer to general education between July 1^st and June 30^th of the school year. The student is still served under IDEA, Part B.

• This student is not a special education student.

[S_AK_STU_X]Transfer_GE

Y/N/X

1

Y

17

TransGenEdDate

The date the student transferred to general education. This field is required if TransGenED = Y and if the student has a disability code of 2-14.

[S_AK_STU_X]Transfer_GE_Date

Date

8/10

C

18

504Status

Indicates if the student has a 504 plan.

Note: Students cannot be reported as having an active IEP and being 504

[S_AK_STU_X]Section504

Y/N/X

1

Y

19

EntryDate

The student’s school entry date. If the student has multiple school enrollments for the reporting period, each enrollment is reported on a separate line.

[Students]EntryDate

[ReEnrollments]EntryDate

Date

8/10

C

20

EntryType

The student’s school entry code. Every school entry for the reporting period must be included in the result file. Must not include entries where a student is promoted or demoted in grade level mid-year, unless the student entered a different school within the district (code 1).

[Students]EntryCode

[ReEnrollments]EntryCode

Number

2

Y

21

ExitDate

The student’s school exit date. For prior summer graduates, this field is the date of graduation. For students continuing on to the next school year, or for students without an actual graduation date, the report pulls the student's last day of membership (the exit date minus one day).

[S_AK_STU_X]Grad_Date

[Students]ExitDate

[ReEnrollments]ExitDate

Date

8/10

C

22

ExitType

The student’s school exit code. Students who received a diploma should be counted only once in the July 1^st – June 30^th date range. Exits where a student is promoted or demoted a grade level mid-year should not be included unless the student entered a different school within the district (code 1).

Note: Null exitcode values from the Students table are reported as 14.

[Students]ExitCode

[ReEnrollments]ExitCode

Number

2

Y

23

EnrolledLastDay

Indicates whether the student was enrolled in the school on the last day of the reporting period.

Valid values:

• Y

• N

Note: A school may have extra school days which are not marked as In-Session if the school calendar is padded. The report treats the last In-Session day as the last day of school.

[Students]ExitDate

[ReEnrollments]ExitDate

Y/N

1

Y

24

EL_Status

Indicates whether the student is identified as an English Learner (EL) student. Students with codes L1, LP or LT are considered “EL=Yes,” whereas N, X, MI or M2 are considered “EL=No.”

See Appendix D of the OASIS Summer Handbook for details regarding which students qualify as EL.

[S_AK_STU_X]LEP

Text

2

Y

25

EL_Language

The EL student’s native (primary, first, home) language.

See the Appendix for valid values.

[S_AK_STU_X]LEP_Lang

Number

2

Y

26

ELPNotAssessed

The reason that an identified EL student (with an EL status of L1 or LP) did not attempt the required annual ELP assessment during the test window of February 1, 2014 – March 31, 2014.

[S_AK_STU_X]ELPNotAssessed

Number

1

C

27

AgDA

The student’s aggregate days of attendance during the report date range.

[Attendance]StudentID

[Attendance]Att_Date

Number

6 (999.99)

Y

28

AgDm

The student’s aggregate days of membership during the report date range.

[Students]EntryDate

[Students]ExitDate

[ReEnrollments]EntryDate

[ReEnrollments]ExitDate

Number

6 (999.99)

Y

29

FullDayUnexcused

A count of days the student was truant.

Calculated from

[PS_ADAADM_Defaults_All]CalendarDate

Integer

N/A

C

30

EconDisadv

The student’s economically disadvantaged (low income) status. This indicator identifies students who are eligible for free or reduced-price school meals under the department’s Alaska Income Eligibility Guidelines for Free and Reduced Meals program.

Valid values:

• Y

• N

If the Econ field is blank, the report will look at the lunch status value and perform one of the following conversions:

• P = N

• R = Y

• F = Y

• E = Y

• T = Y

• FDC = Y

[S_AK_STU_X]Econ

[Students]LunchStatus

Y/N

1

Y

31

Migrant

Indicates whether the student is certified as an eligible migrant student.

Valid values:

• Y

• N

[S_AK_STU_X]Migrant

Y/N

1

Y

32

Title1

Indicates whether the student received instructional or support services in a Title I Targeted Assistance school program.

Valid values:

• Y

• N

[S_AK_STU_X]Title_IA

Y/N

1

Y

33

Immigrant

Indicates whether the student was identified as an immigrant student at any time during the current school year.

Valid values:

• Y

• N

[S_AK_STU_X]Immigrant

Y/N

1

Y

34

USEntryDate

The student’s first known entry date into a U.S. school.

[S_AK_STU_X]Immigrant_Entry

MM/YY

5/7

Y

35

ActiveDuty

Indicates whether the student has a parent or guardian on active duty.

Note: If this field is blank, an N is reported.

[S_AK_STU_X]ActiveDuty_PG

Y/N

1

R

36

ArmedForces

Indicates whether or not the student has a parent or guardian in armed forces. The value of this field is same as ths of the ActiveDuty field. If the value of the ActiveDuty field is reported as Y, then the value of this field is also reported as Y.

Valid values:

• Y

• N

[S_AK_STU_X]ActiveDuty_PGOct1

Y/N

1

Y

37

Homeless

Indicates whether the student was enrolled in a public school and identified as a homeless child or youth at any time during the current school year.

Valid values:

• Y

• N

[S_AK_STU_X]Homeless

Y/N

1

Y

38

Unaccompanied

If Homeless = Y, indicates whether the student is considered an unaccompanied youth.

[S_AK_STU_X]Unaccompanied

Y/N

1

C

39

HomelessRes

The homeless student’s nighttime residence.

Valid values:

• 1 – Shelters, transitional housing, awaiting foster care

• 2 – Doubled-up (e.g. living with another family, couching surfing, etc.)

• 3 – Unsheltered (e.g. cars, parks, campgrounds, temporary trailer, abandoned buildings, substandard housing)

• 4 – Hotels/Motels

See the Appendix for details regarding homeless status.

[S_AK_STU_X]Homeless_Residence

Number

1

C

40

First Year in Ninth Grade

This element identifies the year in which a student first attends ninth grade.

This element is required for all students in grades 9 to 12.

Format: YYYY-YYYY

Response Options:

2023-2024

2022-2023

2021-2022

2020-2021

2019-2020

2018-2019

2017-2018

2016-2017

Note: If a student skips from a grade below 9 to a grade above 9, enter the year that corresponds to their first year in high school. For example, if a student skipped from grade 7 in 2022-2023 to grade 11 in 2023-2024, enter 2023-2024 for this data element. For the purposes of the Adjust Cohort Graduation Rate, students in this kind of scenario will still have four years to complete high school.

[Students]Grade_Level

9

C

41

CollegiateEligibility

Indicates whether the student is eligible for the Performance Scholarship at the collegiate level.

Note: Required for all graduates.

[S_AK_STU_X]CollegiateEligibility

Number

1

C

42

CareerEligibility

Indicates whether the student is eligible for the Performance Scholarship at the collegiate level.

Note: Required for all graduates.

[S_AK_STU_X]CareerEligibility

Number

1

C

43

Academic Option

Indicates whether an APS eligible student is qualified for scholarship funding through the Math and Science academic track, the Social Studies and Language academic track, or both.

[S_AK_STU_X]AcademicOption

Alpha

1

C

44

Grade Point Average (GPA)

The student’s GPA.

Note: Required for all graduates.

[S_AK_SCH_X]GPAMethod

Calculated by the report

Number

4

C

45

9th Grade on Track

Indicates if a first-time 9^th grader earned one-quarter (1/4) of the credits required for graduation in their district.

Valid values:

• Y = Student earned one-quarter (1/4) of the credits required to graduate in the district.

• N = Student did not earn one-quarter (1/4) of the credits required to graduate in the district.

Calculated by the report

Y/N

1

C

46

Early Education Program

Early education program (EEP) attended by students in grades KG to three. If the student did not attend an early education program, this data element will be blank.

Valid values:

1 - State-approved early education program (EEP)
2 - Head start program
3 - Private early education program
4 - District early education program (not EEP)
5 - Out of state early education program
6 - Parent refusal to disclose

[S_AK_STU_X]Early_Education_Program

Number

1

C

47

Non-progression Reason

Reasons why a student in grade KG to three will not progress to the next grade in the following year. If a student will progress to the next grade, this data element will be blank.

Valid values:

1 - Reading deficiency
2 - Social emotional (does not need IEP)
3 - Grades
4 - Extended absences
5 - Parent request
6 - Superintendent discretion
7 - Other (specify in notes)

[S_AK_STU_X]Non_Progression_Reason

Number

1

C

48

Reasons Progressed

Means by which student progresses from grade three to four. If a student will not progress to grade four, this element will be blank.

Valid values:

1 - Sufficient reading skills on screener
2 - Parent/Guardian waiver
3 - Sufficient reading skills on alternative screener
4 - Reading portfolio
5 - Superintendent discretion
6 - District does not have sufficient information
7 - Student repeated a grade in a previous year

[S_AK_STU_X]Reasons_Progressed

Number

1

C

49

Reading Skills Demonstrated

How the student demonstrates sufficient reading skills to progress from grade three to four. If the student did not demonstrate sufficient reading skills, this data element will be blank.

Valid values:

1 - Summative assessment at grade-level
2 - Screener at grade-level
3 - Alternative screener at grade-level
4 - Reading portfolio

[S_AK_STU_X]Read_Skills_Demonstrated

Number

1

C

50

Reading Deficiency Actions

What actions were taken by the parent/guardian or school officials when a student is reading deficient on the literacy screener or alternative screener for students in grade three. If the student was reading deficient on the literacy screener or alternative literacy screener, this data element will be blank.

Valid values:

1 - Not progressed - parent
2 - Waiver to progress - parent
3 - Not progressed - superintendent
4 - Waiver to progress - superintendent

[S_AK_STU_X]Read_Deficiency_Actions

Number

1

C

51

Mid-year Progression

Did a student that was in grades KG to three in the previous year and started the current year in the same grade progress to a higher grade between the first and last days of the school year? If there was no mid-year progression for a student, this data element will be blank.

1 = Mid-year progression to grade 1

2 = Mid-year progression to grade 2

3 = Mid-year progression to grade 3

4 = Mid-year progression to grade 4

Valid values:
1 - Mid-year progression to grade 1
2 - Mid-year progression to grade 2
3 - Mid-year progression to grade 3
4 - Mid-year progression to grade 4

[S_AK_STU_X]Mid_Year_Progression

Number

1

C

52

Notes

Notes regarding the data in the student record. Required for the student’s language if his/her reported LEP language is 30 (other).

[S_AK_STU_X]Record_Notes

Text

35

Y