School Setup
Introduction
The following data elements are required for provincial reporting.
To navigate to the school setup page:
Click the School link at the top of the page. The School pop-up menu appears.
Choose a school. The school Start Page appears.
Under School, click Setup.
The following information describes the setup required for Provincial Reporting. For information about general school setup, see Help > System Help.
Data Element | Additional Information | [Table] Field Name | Report | |||
Defining Standards-Based Final Grade OptionsGrading: Final Grade Entry Options > Standards-based Options | ||||||
Display/Enter | Choose Translated Average Score from the pop-up menu. | [prefschool]STDFGEntryType | GLA | |||
Setting Up Final GradesGrading: Final Grade Setup > Edit/New Final Grade | ||||||
Name | Enter a valid store code. Each school must provide a store code that does not overlap any other school store code in the district. Each school could set up a store code G1 to be used to determine the data to pull at this Authority level report. | [TermBins]storecode | GLA | |||
Starting Date | Enter a valid start date. | [TermBins]date1 | GLA | |||
Ending Date | Enter a valid end date. | [TermBins]date2 | GLA | |||
Creating Course SectionsScheduling: Sections > [Choose Course] > New/Edit Section Create one or more attendance sections for each CTS Header course and CTS Module course that is offered at the district. Also create one or more sections for each CTS Module course. | ||||||
Course Number | Enter the course number for the section. | [Sections]Course_Number | Required Setup | |||
Term | Choose the term for the section from the pop-up menu. | [Sections]TermID | Required Setup | |||
Schedule | Select the meeting schedule for the section.
| [Sections]Expression [Section_Meeting]SectionID = [Sections]ID | Required Setup | |||
Teacher | Choose the teacher for the section from the pop-up menu. | [Sections]Teacher | Required Setup | |||
Section Number | Enter the section number. | [Sections]Section_Number | Required Setup | |||
Grade Level | Enter the grade level for the section. | [Sections]Grade_Level | CSI | |||
Course Completion External Credential | Choose Yes or No. Valid values:
| [S_AB_SEC_X]CourseCmpExtCrd | SCM | |||
Course Completion Funding Schedule | Choose the appropriate value. This information will populate on the Edit Enrollment Record. Valid values:
| [S_AB_SEC_X]CourseCmpFunSch | SCM | |||
Primary Delivery Method Code | Choose the appropriate value. See Section Primary Delivery Methods for valid values. This information will populate on the Edit Enrollment Record. | [S_AB_SEC_X]PrimaryDeliveryCode | SCM | |||
Language Code (Instruction) | Choose the appropriate value. This information will populate on the Edit Enrollment Record. Valid values:
| [S_AB_SEC_X]InstrLanguage | SCM | |||
Instructional Minutes Offered | Enter the number of instructional minutes for the course. This information will populate on the Edit Enrollment Record. | [S_AB_SEC_X]InstrMinutesOffered | SCM | |||
French Instruction Hours | Enter the number of French instructional hours for the course. This information will populate on the Edit Enrollment Record. | [S_AB_SEC_X]FrenchInstrHrs | SIS | |||
External Credential Eligible | Select whether the course is eligible for external credentials. | [S_AB_SEC_X]CourseCmpExtCrd | ||||
Section Term (Override) | Select this only if the term needs to be overridden as Continuous, otherwise this is derived from the Term selection. | [S_AB_SEC_X]AltTermCode | ||||
Exam Registration Date | Enter the exam registration date in the format MMDDYYYY or MM/DD/YYYY. To edit this field, the course must first be selected as a diploma course. | [S_AB_SEC_X]ExamRegiDt | DER | |||
Exam Writing Center | Enter the four-digit exam writing center number. To edit this field, the course must first be selected as a diploma course. | [S_AB_SEC_X]ExamWrtCtr | DER | |||
Class ID | Enter the locally defined Class ID for the section. This value is used by Alberta to provide analysis data on section enrollments. The field defaults to the internal section ID if no value is populated. | [S_AB_SEC_X]SectionClassID | SCM | |||
Defining Years & TermsScheduling: Years & Terms > Edit Term > Select Term | ||||||
Name of Term | Enter the name of the term. Example: 2016-2017 | [Terms]Name | PASI | |||
Abbreviation | Enter an abbreviation for the term. Example: 16-17, S1, S2 etc. | [Terms]Abbreviation | PASI | |||
First Day of Term | Enter a valid start date in MM/DD/YYYY format. | [Terms]FirstDay | PASI | |||
Last Day of Term | Enter a valid end date in MM/DD/YYYY format. | [Terms]LastDay | PASI | |||
What portion of the school year does this term represent? | Select from the pop-up menu. Valid Values:
| [Terms]Portion | PASI | |||
Alternate Term Code | Select from pop-up menu. Valid Value:
| [S_AB_TRM_X]Alternate_Code | PASI | |||
Final Mark Store Code | Enter the final grade store code associated to this term. Only stored grades with this store code, for this term, are synchronized with PASI. If not synchronized with PASI, field can have a value or be blank. | [S_AB_TRM_X]Final_Mark_Store_code | PASI | |||
Exclude Events | Select the checkbox to exclude PASI synchronization for this term. | [S_AB_TRM_X]Exclude_Events | PASI |