PASI Documents
Introduction
Once the configuration of digital documents is complete, you can view all your documents on the PASI Documents page. This page helps you manage the documents at the student level. You can edit and update the documents. Select the document associated with a student to make any edits and then Submit the file to save changes.
Preview Document
Navigation: Start Page > Student Selection > PASI Documents
- To preview a document linked to a student, click the document Title. The document preview window appears.
You can see the metadata of the selected document.
Navigation: Start Page > Student Selection > PASI Documents
| Field | Description | Table Field Name | Data Type |
|---|---|---|---|
| ID | Primary Key | ID | NUMBER(10,0) |
| Student's SDCID | DCID of the Students table. | STUDENTSDCID | NUMBER(10,0) |
| Document Date | Document date. | [S_AB_STU_RECORD_DOC_C]DocDate | DATE |
| Language | Document language. | [S_AB_STU_RECORD_DOC_C]DocLanguage | VARCHAR2(10) |
| Document Type | Document type. | [S_AB_STU_RECORD_DOC_C]DocType | VARCHAR2(50) |
| Expiry date | The expiry date of the document. | [S_AB_STU_RECORD_DOC_C]ExpiryDate | DATE |
| Was the document scanned from the hard copy? | True when this document is a digitized version of a physical (hard copy) document. False when the document was created by a system and imported directly into PASI. | [S_AB_STU_RECORD_DOC_C]IsDigitized | NUMBER(1) |
| Exempted from quality assurance? | True if the document is considered exempt from quality assurance. | [S_AB_STU_RECORD_DOC_C]IsExemptFromQA | NUMBER(1) |
| Is quality assurance already performed? | True if the document has already gone through quality assurance before import and does not need any additional quality assurance in PASI. | [S_AB_STU_RECORD_DOC_C]IsQAAlreadyPerformed | NUMBER(1) |
| Relevant? | True if this document is relevant; false if it has been replaced with another document. The “Document Relevancy” flag is to be used for a students latest Identity document or whether or not the student has any important medical documents that need to be seen and should not apply to all document types that don’t specifically pertain to the students personal information. | [S_AB_STU_RECORD_DOC_C]IsRelevant | NUMBER(1) |
| Text Searchable? | True if the document has associated text that can be searched. | [S_AB_STU_RECORD_DOC_C]IsTextSearchable | NUMBER(1) |
| Linked Organization | A reference to the organization that the document is linked to. | [S_AB_STU_RECORD_DOC_C]LinkedToOrg | VARCHAR2(6) |
| Linked School Year | The school year this document applies to. | [S_AB_STU_RECORD_DOC_C]LinkedToSchoolYear | NUMBER(11) |
| The original filename | The original file name of the document. | [S_AB_STU_RECORD_DOC_C]OriginalFileName | VARCHAR2(200) |
| Title of the document | Title of the document. | [S_AB_STU_RECORD_DOC_C]Title | VARCHAR2(200) |
| School Code | The school code of the selected school of the login user. | [S_AB_STU_RECORD_DOC_C]UseSchoolCode | VARCHAR2(10) |
| Link to Student's Identity | True if the document can be linked to a student's identity. | [S_AB_STU_RECORD_DOC_C]LinkToIdentity | NUMBER(1) |
| Is relevant for one document? | True if the document is considered as the only relevant one for documents of the same type. | [S_AB_STU_RECORD_DOC_C]IsOnlyRelevant | NUMBER(1) |
| Reference ID | Reference Id of the document. | [S_AB_STU_RECORD_DOC_C]RefID | VARCHAR2(36) |
| Core Version | The core version of the document. | [S_AB_STU_RECORD_DOC_C]PASICoreVersion | NUMBER(11) |
| Created by (Organization) | Created of by organization value of the document. | [S_AB_STU_RECORD_DOC_C]CreatedByORG | VARCHAR2(6) |
| File size | The file size of the document in bytes. | [S_AB_STU_RECORD_DOC_C]DocSize | NUMBER(11) |
| Document Metadata ID | Store document metadata ID, only used for document integration functionality. | [S_AB_STU_RECORD_DOC_C]DocMetadataID | NUMBER(11) |
| Created By | The name of the person who created the record. Defaults to the user. | [S_AB_STU_RECORD_DOC_C]WhoCreated | Varchar2(100) |
| Created On (Date) | The date and time the record was created. Defaults to system date. | [S_AB_STU_RECORD_DOC_C]WhenCreated | TIMESTAMP(6) |
| Modified By | The name of the person who modified the record. Defaults to the user. | [S_AB_STU_RECORD_DOC_C]WhoModified | Varchar2(100) |
| Modified On (Date) | The date and time the record was modified. Defaults to system | [S_AB_STU_RECORD_DOC_C]WhenModified | TIMESTAMP(6) |
Single New Entry
You can do a single entry of a document using this option.
Multiple New Entry
Select multiple documents and upload them to PASI.
Perform QA on a Document
Navigation: Start Page > Student Selection > PASI Documents
You can perform a QA on a document and flag it if necessary. You can perform QA only on the documents created by your organization.
- Click the QA flag next to the document
- Go through the document and click Flag for QA. The icon changes.
- Click Icon under QA to review the document again.
- Click Pass to pass the document
- Select Fail to fail the document and enter a reason for failure by selecting the Problem Type.
- Enter QA Failed Comments and Submit.
| Field | Description | Table Field Name | Data Type |
|---|---|---|---|
| DCID | DCID of the S_AB_STU_RECORD_DOC_C table. | S_AB_STU_RECORD_DOC_CID | NUMBER(10,0) |
| QA performed locally by the organization? | Indicate whether quality assurance is performed locally by the organization. | [S_AB_DOC_QA_C]PerformedLocallyByORG | NUMBER(1) |
| QA Status | Status of the quality assurance. | [S_AB_DOC_QA_C]QAStatus | VARCHAR2(100) |
| QA Failed Comments | Comments about the failed quality assurance. | [S_AB_DOC_QA_C]FailedQAComments | VARCHAR2(1000) |
| Problem Type | Depict the type of problem identified on the student record document. | [S_AB_DOC_QA_C]ProblemType | VARCHAR2(100) |
| User Email | The email of the user who reported the student record document problem. | [S_AB_DOC_QA_C]ReportingUserEmail | VARCHAR2(100) |
| QA Operator | The operator who performed the quality assurance on the document. | [S_AB_DOC_QA_C]QAOperator | VARCHAR2(100) |
| Time of QA | The UTC time when the quality assurance happened. | [S_AB_DOC_QA_C]QAUTCTime | DATE |
| Created By | The name of the person who created the record. Defaults to the user. | [S_AB_DOC_QA_C]WhoCreated | Varchar2(100) |
| Record Created Date and Time | The date and time the record was created. Defaults to system date. | [S_AB_DOC_QA_C]WhenCreated | TIMESTAMP(6) |
| Modified By | The name of the person who modified the record. Defaults to the user. | [S_AB_DOC_QA_C]WhoModified | Varchar2(100) |
| Record Modified Date and Time | The date and time the record was modified. Defaults to system date. | [S_AB_DOC_QA_C]WhenModified | TIMESTAMP(6) |
Edit Student Document
Navigation: Start Page > Student Selection > PASI Documents > Edit Student Document
| Field | Description | Table Field Name | Data Type |
|---|---|---|---|
| Document | Primary Key | ID | NUMBER(10,0) |
| Student's DCID | DCID of the Students table. | STUDENTSDCID | NUMBER(10,0) |
| Document Type | Document type. | [S_AB_STU_RECORD_DOC_C]DocType | VARCHAR2(50) |
| Document Date | Edit the document date if needed. | [S_AB_STU_RECORD_DOC_C]DocDate | DATE |
| Title | Edit the document title. | [S_AB_STU_RECORD_DOC_C]DocTitle | VARCHAR2(50) |
| Language. | Change the document language. | [S_AB_STU_RECORD_DOC_C]DocLanguage | VARCHAR2(10) |
| Relevant? | True if this document is relevant; false if it has been replaced with another document. | [S_AB_STU_RECORD_DOC_C]IsRelevant | NUMBER(1) |
| Was the document scanned from the hard copy? | True when this document is a digitized version of a physical (hard copy) document. False when the document was created by a system and imported directly into PASI. | [S_AB_STU_RECORD_DOC_C]IsDigitized | NUMBER(1) |
| Exempted from quality assurance? | True if the document is considered exempt from quality assurance. | [S_AB_STU_RECORD_DOC_C]IsExemptFromQA | NUMBER(1) |
| Is quality assurance already performed? | True if the document has already gone through quality assurance before import and does not need any additional quality assurance in PASI. | [S_AB_STU_RECORD_DOC_C]IsQAAlreadyPerformed | NUMBER(1) |
| Text Searchable? | True if the document has associated text that can be searched. | [S_AB_STU_RECORD_DOC_C]IsTextSearchable | NUMBER(1) |