PASI Documents

Introduction

Once the configuration of digital documents is complete, you can view all your documents on the PASI Documents page. This page helps you manage the documents at the student level. You can edit and update the documents. Select the document associated with a student to make any edits and then Submit the file to save changes.

Preview Document

Navigation: Start Page > Student Selection > PASI Documents

To preview a document linked to a student, click the document Title. The document preview window appears.

You can see the metadata of the selected document.

Navigation: Start Page > Student Selection > PASI Documents

Field	Description	Table Field Name	Data Type
ID	Primary Key	ID	NUMBER(10,0)
Student's SDCID	DCID of the Students table.	STUDENTSDCID	NUMBER(10,0)
Document Date	Document date.	[S_AB_STU_RECORD_DOC_C]DocDate	DATE
Language	Document language.	[S_AB_STU_RECORD_DOC_C]DocLanguage	VARCHAR2(10)
Document Type	Document type.	[S_AB_STU_RECORD_DOC_C]DocType	VARCHAR2(50)
Expiry date	The expiry date of the document.	[S_AB_STU_RECORD_DOC_C]ExpiryDate	DATE
Was the document scanned from the hard copy?	True when this document is a digitized version of a physical (hard copy) document. False when the document was created by a system and imported directly into PASI.	[S_AB_STU_RECORD_DOC_C]IsDigitized	NUMBER(1)
Exempted from quality assurance?	True if the document is considered exempt from quality assurance.	[S_AB_STU_RECORD_DOC_C]IsExemptFromQA	NUMBER(1)
Is quality assurance already performed?	True if the document has already gone through quality assurance before import and does not need any additional quality assurance in PASI.	[S_AB_STU_RECORD_DOC_C]IsQAAlreadyPerformed	NUMBER(1)
Relevant?	True if this document is relevant; false if it has been replaced with another document. The “Document Relevancy” flag is to be used for a students latest Identity document or whether or not the student has any important medical documents that need to be seen and should not apply to all document types that don’t specifically pertain to the students personal information.	[S_AB_STU_RECORD_DOC_C]IsRelevant	NUMBER(1)
Text Searchable?	True if the document has associated text that can be searched.	[S_AB_STU_RECORD_DOC_C]IsTextSearchable	NUMBER(1)
Linked Organization	A reference to the organization that the document is linked to.	[S_AB_STU_RECORD_DOC_C]LinkedToOrg	VARCHAR2(6)
Linked School Year	The school year this document applies to.	[S_AB_STU_RECORD_DOC_C]LinkedToSchoolYear	NUMBER(11)
The original filename	The original file name of the document.	[S_AB_STU_RECORD_DOC_C]OriginalFileName	VARCHAR2(200)
Title of the document	Title of the document.	[S_AB_STU_RECORD_DOC_C]Title	VARCHAR2(200)
School Code	The school code of the selected school of the login user.	[S_AB_STU_RECORD_DOC_C]UseSchoolCode	VARCHAR2(10)
Link to Student's Identity	True if the document can be linked to a student's identity.	[S_AB_STU_RECORD_DOC_C]LinkToIdentity	NUMBER(1)
Is relevant for one document?	True if the document is considered as the only relevant one for documents of the same type.	[S_AB_STU_RECORD_DOC_C]IsOnlyRelevant	NUMBER(1)
Reference ID	Reference Id of the document.	[S_AB_STU_RECORD_DOC_C]RefID	VARCHAR2(36)
Core Version	The core version of the document.	[S_AB_STU_RECORD_DOC_C]PASICoreVersion	NUMBER(11)
Created by (Organization)	Created of by organization value of the document.	[S_AB_STU_RECORD_DOC_C]CreatedByORG	VARCHAR2(6)
File size	The file size of the document in bytes.	[S_AB_STU_RECORD_DOC_C]DocSize	NUMBER(11)
Document Metadata ID	Store document metadata ID, only used for document integration functionality.	[S_AB_STU_RECORD_DOC_C]DocMetadataID	NUMBER(11)
Created By	The name of the person who created the record. Defaults to the user.	[S_AB_STU_RECORD_DOC_C]WhoCreated	Varchar2(100)
Created On (Date)	The date and time the record was created. Defaults to system date.	[S_AB_STU_RECORD_DOC_C]WhenCreated	TIMESTAMP(6)
Modified By	The name of the person who modified the record. Defaults to the user.	[S_AB_STU_RECORD_DOC_C]WhoModified	Varchar2(100)
Modified On (Date)	The date and time the record was modified. Defaults to system	[S_AB_STU_RECORD_DOC_C]WhenModified	TIMESTAMP(6)

Single New Entry

You can do a single entry of a document using this option.

Multiple New Entry

Select multiple documents and upload them to PASI.

Perform QA on a Document

Navigation: Start Page > Student Selection > PASI Documents

You can perform a QA on a document and flag it if necessary. You can perform QA only on the documents created by your organization.

Click the QA flag next to the document
Go through the document and click Flag for QA. The icon changes.
Click Icon under QA to review the document again.
Click Pass to pass the document
Select Fail to fail the document and enter a reason for failure by selecting the Problem Type.
Enter QA Failed Comments and Submit.

Field	Description	Table Field Name	Data Type
DCID	DCID of the S_AB_STU_RECORD_DOC_C table.	S_AB_STU_RECORD_DOC_CID	NUMBER(10,0)
QA performed locally by the organization?	Indicate whether quality assurance is performed locally by the organization.	[S_AB_DOC_QA_C]PerformedLocallyByORG	NUMBER(1)
QA Status	Status of the quality assurance.	[S_AB_DOC_QA_C]QAStatus	VARCHAR2(100)
QA Failed Comments	Comments about the failed quality assurance.	[S_AB_DOC_QA_C]FailedQAComments	VARCHAR2(1000)
Problem Type	Depict the type of problem identified on the student record document.	[S_AB_DOC_QA_C]ProblemType	VARCHAR2(100)
User Email	The email of the user who reported the student record document problem.	[S_AB_DOC_QA_C]ReportingUserEmail	VARCHAR2(100)
QA Operator	The operator who performed the quality assurance on the document.	[S_AB_DOC_QA_C]QAOperator	VARCHAR2(100)
Time of QA	The UTC time when the quality assurance happened.	[S_AB_DOC_QA_C]QAUTCTime	DATE
Created By	The name of the person who created the record. Defaults to the user.	[S_AB_DOC_QA_C]WhoCreated	Varchar2(100)
Record Created Date and Time	The date and time the record was created. Defaults to system date.	[S_AB_DOC_QA_C]WhenCreated	TIMESTAMP(6)
Modified By	The name of the person who modified the record. Defaults to the user.	[S_AB_DOC_QA_C]WhoModified	Varchar2(100)
Record Modified Date and Time	The date and time the record was modified. Defaults to system date.	[S_AB_DOC_QA_C]WhenModified	TIMESTAMP(6)

Edit Student Document

Navigation: Start Page > Student Selection > PASI Documents > Edit Student Document

Field	Description	Table Field Name	Data Type
Document	Primary Key	ID	NUMBER(10,0)
Student's DCID	DCID of the Students table.	STUDENTSDCID	NUMBER(10,0)
Document Type	Document type.	[S_AB_STU_RECORD_DOC_C]DocType	VARCHAR2(50)
Document Date	Edit the document date if needed.	[S_AB_STU_RECORD_DOC_C]DocDate	DATE
Title	Edit the document title.	[S_AB_STU_RECORD_DOC_C]DocTitle	VARCHAR2(50)
Language.	Change the document language.	[S_AB_STU_RECORD_DOC_C]DocLanguage	VARCHAR2(10)
Relevant?	True if this document is relevant; false if it has been replaced with another document.	[S_AB_STU_RECORD_DOC_C]IsRelevant	NUMBER(1)
Was the document scanned from the hard copy?	True when this document is a digitized version of a physical (hard copy) document. False when the document was created by a system and imported directly into PASI.	[S_AB_STU_RECORD_DOC_C]IsDigitized	NUMBER(1)
Exempted from quality assurance?	True if the document is considered exempt from quality assurance.	[S_AB_STU_RECORD_DOC_C]IsExemptFromQA	NUMBER(1)
Is quality assurance already performed?	True if the document has already gone through quality assurance before import and does not need any additional quality assurance in PASI.	[S_AB_STU_RECORD_DOC_C]IsQAAlreadyPerformed	NUMBER(1)
Text Searchable?	True if the document has associated text that can be searched.	[S_AB_STU_RECORD_DOC_C]IsTextSearchable	NUMBER(1)