District Setup

Data Element

Additional Information

[Table] Field Name

Report

Defining District Course

Courses: Courses > Edit Course District Information

Courses: Courses > View-Master Course List > New

Course Name

Enter the course name.

[Courses]Course_Name

Required Setup

Course Number

Enter the course number.

[Courses]Course_Number

CTS Validation

SCM Validation

SCM

Alternate Course Number

Enter the alternate course number.

[Courses]Alt_Course_Number

CTS Validation

SCM Validation

SCM

Subject Code

Choose the subject code from the pop-up menu. See the Appendix for valid values.

[S_AB_CRS_X]SubjectCode

CSI

Diploma Course

Choose the diploma course value from the pop-up menu.

Valid values:

• <blank>

• Yes

• No

Diploma course defaults to blank; however Yes or No must be selected.

[S_AB_CRS_X]DiplomaCourse

DER, SCM

Career Technology Studies

Choose the Career Technology Studies value from the pop-up menu.

Valid values:

• CTS – Header (H)

• CTS – Module (M)

• CTS – None (N)

Create one CTS Header course and one CTS Module course for each teacher/lab that is offered at the district. The CTS Header course is used for scheduling and attendance. Typically, a CTS Header course is created for each strand offered. For CTS Header courses, set the Diploma Course field to blank to exclude them from provincial reports.

[S_AB_CRS_X]CTSIndicator

CTS Validation

Entering District Info

District Information: District Info

Name of District

Enter the district name.

[Prefs]Value

[Prefs]Name=DistrictName

PASI

District Number

Enter the district number. Use district number for authority code.

Changing the district number requires a restart of the system.

[Prefs]Value

[Prefs]Name=DistrictNumber

PASI, DER, SIS, SCM

CTS Validation

Configuring Schools

District Information: Schools/School Info > New/Edit School

School Number

Enter the school number. The number must contain 4 numeric characters.

It is recommended that you use the School Code provided by Alberta Education. This field is numeric and therefore strips the leading zero from your school code.

[Schools]School_Number

PASI, DER, GLA, SIS, SCM

CTS Validation

Alternate School Number

Enter the alternate school number, if applicable. The number must contain 4 numeric characters. If this field is blank, then the school number is reported; otherwise, the alternate school number is reported.

[Schools]Alternate_School_Number

DER, GLA, SIS, SCM

CTS Validation

StatePrId

Enter the Alberta Education School Code if the School Number field is not the same as the Alberta Province.

[Schools]SIF_StatePrId

PASI

School Type

When set to Active, indicates that the school actively synchronizes Student Demographics and Enrollment information with PASI. This is required for School by School setup only.

The valid values are:

• Active

• Inactive

• Closed

• Graduated

• Future

[S_AB_SCH_X]SchoolType

PASI

Last PASI Initial Synchronization

Indicates the date and time when Initial Synchronization was last run for this school. This is required for School by School setup only.

[S_AB_SCH_X]SchoolLastInit

PASI

Course Marks Integration Status

When set to Active, indicates that the school actively synchronizes School Course Marks with PASI. This is required for School by School setup only.

The valid values are:

• Active

• Inactive

[S_AB_SCH_X]PASI_SCM_Integration

PASI

Exclude from State Reporting

When checked no events will be created for the school.

Batch School Setup

Navigation: Start Page > District Setup > Batch School Setup

Run Setup

Scroll down to the bottom Batch School Setup page and click Run Setup.

PASI

Source School for Years and Terms

Choose the school to use as the source for pushing years and terms to other schools.

[S_AB_TRM_X]Yearsand Terms

PASI

New Year

Click the New Year button to create a new term year for the selected source school.

[S_AB_TRM_X]TermYear

PASI

Edit Terms

Update any of the following term fields for the selected source school as required and Save.

• Name of the Term

• Abbreviation

• First Day of Term

• Last Day of Term

• The portion of the school year this term represents.

[S_AB_TRM_X]TermName

[S_AB_TRM_X]Abbreviation

[S_AB_TRM_X]TermFirstDay

[S_AB_TRM_X]TermLastDay

[S_AB_TRM_X]AlternateCode

PASI

Target Schools

Select Target schools that you want to push the source school settings to.

[S_AB_TRM_X]TargetSchools

PASI

Push Years and Terms

Click Push Years and Terms to push the source school term year to all the target schools.

Defining Standards

Creating Standard Conversion Scales

Grading: Standards > Standard Conversion Scales > New Standard Conversion Scale

See Appendix for New Conversion Scale Criteria

Name

Enter the name of the standard conversion scale.

[Gen]Name

GLA

Type

Choose conversion type from the pop-up menu.

[Gen]ValueLi

GLA

Description

Enter the description in the text field.

[Gen]ValueT

GLA

Editing Standard Conversion Scales

Grading: Standards > Standard Conversion Scales > Edit Standard Conversion Scale

See Appendix for Edit Conversion Scale Criteria

Description

Enter the description of the standard.

[Gen]ValueT

GLA

Cutoff Percent

Enter the cutoff percent of the standard.

[Gen]ValueR

GLA

Translates to

Enter the abbreviation of the description.

[Gen]Value

GLA

Adding New Standards by Example

Grading: Standards > Custom Standards List > New Standard by Example

See Appendix for New Standards by Example Criteria

Name

Enter the name of the standard.

[Standards]name

GLA

Identifier

Enter the identifier.

[Standards]identifier

GLA

Subject Area

Enter the subject area.

[Standards]subjectarea

GLA

Type

Enter the type of standard.

[Standards]type

GLA

Course Number

Enter the course number to be recorded.

Use comma-delimited, no spaces.

[Standards]courses

GLA

Conversion Scale

Select the conversion scale.

[Standards]conversionscale

GLA

Assignments

Select the checkbox to allow the assignment to be tied to the standard.

[Standards]allowassignments

GLA

Description

Enter the description of the standard.

[Standards]description

GLA

Data Element

Description

[Table]FieldName

Length

Code set

Select the Code set type.

[CODESET]CODETYPE=EntryCode

Code

Enter the entry code.

[CODESET]Code

2

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the entry code description.

[CODESET]Description

N/A

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate

8

Data Element

Description

[Table]FieldName

Length

Code set

Select the Code set type.

[CODESET]CODETYPE=ExitCode

Code

Enter the exit code.

[CODESET]Code

2

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the exit code meaning.

[CODESET]Description

N/A

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

N/A

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

8

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate8

8

Data Element

Description

Display document icons?

This functionality displays a document icon on each student screen, facilitating prompt access to the documents associated with the selected student.

Google Maps

This feature enables map functionality for student addresses, allowing users to seamlessly view and/or navigate the cursor to precisely pinpoint a student's specific address.

Allow live document submissions

This feature activates document submission functionality. Disabling it restricts users from executing bulk document submissions during peak periods.

Always populate AKA

This refers to AKA student extension fields that some districts use to pull the preferred name of the students for legacy reports. If this option is selected:

• The student's preferred name will be populated along with the AKA fields.

• The name fields in the new table S_AB_STU_NAME_C will be populated.

• The name fields in the students table will be populated.

• The student extension AKA fields will also be populated.

If this option is not selected, then the AKA fields will be populated with the preferred name only if the legal name and preferred name are different.