District Setup
Introduction
The following data elements are required for provincial reporting.
To perform district-specific tasks:
- Click the School link at the top of the page. The School pop-up menu appears.
- Choose District Office. The district Start Page appears.
Under District, click Setup.
Data Element | Additional Information | [Table] Field Name | Report |
Defining District CourseCourses: Courses > View-Master Course List > New | |||
Course Name | Enter the course name. | [Courses]Course_Name | Required Setup |
Course Number | Enter the course number. | [Courses]Course_Number | CTS Validation SCM Validation SCM |
Alternate Course Number | Enter the alternate course number. | [Courses]Alt_Course_Number | CTS Validation SCM Validation SCM |
Subject Code | Choose the subject code from the pop-up menu. See the Appendix for valid values. | [S_AB_CRS_X]SubjectCode | CSI |
Diploma Course | Choose the diploma course value from the pop-up menu. Valid values:
Diploma course defaults to blank; however Yes or No must be selected.
| [S_AB_CRS_X]DiplomaCourse | DER, SCM |
Career Technology Studies | Choose the Career Technology Studies value from the pop-up menu. Valid values:
Create one CTS Header course and one CTS Module course for each teacher/lab that is offered at the district. The CTS Header course is used for scheduling and attendance. Typically, a CTS Header course is created for each strand offered. For CTS Header courses, set the Diploma Course field to blank to exclude them from provincial reports.
| [S_AB_CRS_X]CTSIndicator | CTS Validation |
Entering District Info | |||
Name of District | Enter the district name. | [Prefs]Value [Prefs]Name=DistrictName | PASI |
District Number | Enter the district number. Use district number for authority code.
Changing the district number requires a restart of the system.
| [Prefs]Value [Prefs]Name=DistrictNumber | PASI, DER, SIS, SCM CTS Validation |
Configuring Schools | |||
School Number | Enter the school number. The number must contain 4 numeric characters. It is recommended that you use the School Code provided by Alberta Education. This field is numeric and therefore strips the leading zero from your school code. | [Schools]School_Number | PASI, DER, GLA, SIS, SCM CTS Validation |
Alternate School Number | Enter the alternate school number, if applicable. The number must contain 4 numeric characters. If this field is blank, then the school number is reported; otherwise, the alternate school number is reported. | [Schools]Alternate_School_Number | DER, GLA, SIS, SCM CTS Validation |
StatePrId | Enter the Alberta Education School Code if the School Number field is not the same as the Alberta Province. | [Schools]SIF_StatePrId | PASI |
School Type | When set to Active, indicates that the school actively synchronizes Student Demographics and Enrollment information with PASI. This is required for School by School setup only. The valid values are:
| [S_AB_SCH_X]SchoolType | PASI |
Last PASI Initial Synchronization | Indicates the date and time when Initial Synchronization was last run for this school. This is required for School by School setup only. | [S_AB_SCH_X]SchoolLastInit | PASI |
Course Marks Integration Status | When set to Active, indicates that the school actively synchronizes School Course Marks with PASI. This is required for School by School setup only. The valid values are:
| [S_AB_SCH_X]PASI_SCM_Integration | PASI |
| Exclude from State Reporting | When checked no events will be created for the school. | ||
Batch School SetupNavigation: Start Page > District Setup > Batch School Setup | |||
| Run Setup | Scroll down to the bottom Batch School Setup page and click Run Setup. | PASI | |
| Source School for Years and Terms | Choose the school to use as the source for pushing years and terms to other schools. | [S_AB_TRM_X]Yearsand Terms | PASI |
| New Year | Click the New Year button to create a new term year for the selected source school. | [S_AB_TRM_X]TermYear | PASI |
| Edit Terms | Update any of the following term fields for the selected source school as required and Save.
| [S_AB_TRM_X]TermName [S_AB_TRM_X]Abbreviation [S_AB_TRM_X]TermFirstDay [S_AB_TRM_X]TermLastDay [S_AB_TRM_X]AlternateCode | PASI |
| Target Schools | Select Target schools that you want to push the source school settings to. | [S_AB_TRM_X]TargetSchools | PASI |
| Push Years and Terms | Click Push Years and Terms to push the source school term year to all the target schools. | ||
Defining Standards | |||
Creating Standard Conversion ScalesSee Appendix for New Conversion Scale Criteria | |||
Name | Enter the name of the standard conversion scale. | [Gen]Name | GLA |
Type | Choose conversion type from the pop-up menu. | [Gen]ValueLi | GLA |
Description | Enter the description in the text field. | [Gen]ValueT | GLA |
Editing Standard Conversion ScalesSee Appendix for Edit Conversion Scale Criteria | |||
Description | Enter the description of the standard. | [Gen]ValueT | GLA |
Cutoff Percent | Enter the cutoff percent of the standard. | [Gen]ValueR | GLA |
Translates to | Enter the abbreviation of the description. | [Gen]Value | GLA |
Adding New Standards by ExampleSee Appendix for New Standards by Example Criteria | |||
Name | Enter the name of the standard. | [Standards]name | GLA |
Identifier | Enter the identifier. | [Standards]identifier | GLA |
Subject Area | Enter the subject area. | [Standards]subjectarea | GLA |
Type | Enter the type of standard. | [Standards]type | GLA |
Course Number | Enter the course number to be recorded. Use comma-delimited, no spaces. | [Standards]courses | GLA |
Conversion Scale | Select the conversion scale. | [Standards]conversionscale | GLA |
Assignments | Select the checkbox to allow the assignment to be tied to the standard. | [Standards]allowassignments | GLA |
Description | Enter the description of the standard. | [Standards]description | GLA |
Creating Entry Codes
Data Element | Description | [Table]FieldName | Length |
| Code set | Select the Code set type. | [CODESET]CODETYPE=EntryCode | |
Code | Enter the entry code. | [CODESET]Code | 2 |
| Display Value | Enter the code display value. | [CODESET]DisplayValue | |
Description | Enter the entry code description. | [CODESET]Description | N/A |
| Sort Order | Enter a sort order to determine where the code displays on the page. | [CODESET] UIDisplayOrder | N/A |
| Start Date | Enter a start date to activate this code. | [CODESET]EffectiveStartDate | 8 |
| End Date | Enter an end date to inactivate this code. | [CODESET]EffectiveEndDate | 8 |
Creating Exit Codes
Data Element | Description | [Table]FieldName | Length |
| Code set | Select the Code set type. | [CODESET]CODETYPE=ExitCode | |
Code | Enter the exit code. | [CODESET]Code | 2 |
| Display Value | Enter the code display value. | [CODESET]DisplayValue | |
Description | Enter the exit code meaning. | [CODESET]Description | N/A |
| Sort Order | Enter a sort order to determine where the code displays on the page. | [CODESET] UIDisplayOrder | N/A |
| Start Date | Enter a start date to activate this code. | [CODESET]EffectiveStartDate | 8 |
| End Date | Enter an end date to inactivate this code. | [CODESET]EffectiveEndDate8 | 8 |
Alberta Information
Data Element | Description |
| Display document icons? | |
| Google Maps | |
| Allow live document submissions | |
| Always populate AKA | This refers to AKA student extension fields that some districts use to pull the preferred name of the students for legacy reports. If this option is selected:
If this option is not selected, then the AKA fields will be populated with the preferred name only if the legal name and preferred name are different. |