Concurrent Enrollment
Introduction
The following data elements are required for provincial reporting.
To perform student-specific tasks:
To add a new student, on the Start Page, in the left panel, click Enroll New Student. The Enroll New Student page appears.
OR
To open an existing student record, on the Start Page search for the student. If the search results show multiple students, under Current Student Selection, click the student's name. The last accessed student page opens for the student selected.
Note: The following information describes the setup required for Provincial Reporting. For information about general student setup, see Help > System Help.
Data Element | Additional Information | [Table] Field Name | Report / Validations |
Setting Up Concurrent EnrollmentsState/Province - AB > Concurrent Enrollments Note: If a concurrent enrollment record is deleted and a local PASI record also exists, the deletion covers both core PowerSchool and the PASI record. | |||
School of Attendance | Select the school the student is concurrently enrolled in. | [S_AB_STU_ConEnrollments_C]SchoolID | PASI, SIS |
Grade Level | Enter the grade level for the section. | [S_AB_STU_ConEnrollments_C]grade_level | PASI, SIS |
Entry Date | Enter the entry date for the concurrent enrollment. | [S_AB_STU_ConEnrollments_C]entryDate | PASI, SIS |
Entry Code | Enter the entry code for the concurrent enrollment. Note: Effective January 31, 2019, PowerSchool submits Entry Codes as 800: Not Provided, regardless of the code entered here. | [S_AB_STU_ConEnrollments_C]entryCode | PASI, SIS |
Exit Date | Enter the exit date for the concurrent enrollment. This should be the day after the last in-session day of the concurrently enrolled school. If the student withdrawals early then this date should reflect the day after the students last in-session day at the concurrently enrolled school. Note: Effective January 31, 2019, PowerSchool submits Exist Dates to PASI immediately. | [S_AB_STU_ConEnrollments_C]exitDate | PASI, SIS |
Exit Code | Enter the exit code for the concurrent enrollment if the student exits the concurrent enrollment prior to the last day of school. Note: Effective January 31, 2019, PowerSchool does not submit Exit Codes to PASI; however, you can enter the codes for internal use, if desired. | [S_AB_STU_ConEnrollments_C]exitCode | PASI, SIS |
Leave Date | This is the last day of the student’s enrollment. If the student withdraws early then this date reflects the last day the student is in-session day at the concurrently enrolled school. | [PS_SIF_Enrollments_AB view] Leave Date | NA |
Resident Board | Choose the resident board from the pop-up menu. | [S_AB_STU_ConEnrollments_C]ResidentBoard | PASI, SIS |
Grants Program (1) Grants Program (2) Grants Program (3) | Choose up to three grant programs. For information about grants programs and codes, go to https://education.alberta.ca/funding-framework-for-k-12/funding-manual/everyone/funding-manuals-by-year/. | [S_AB_STU_ConEnrollments_C]GrantsProgram1 [S_AB_STU_ConEnrollments_C]GrantsProgram2 [S_AB_STU_ConEnrollments_C]GrantsProgram3 | PASI, SIS |
School Provided Program Percentage | Note: This field only appears when Grants Program code 610, 611, or 612 is selected. Enter the percentage of the program that is provided by the school for the student's concurrent enrollment. | [S_AB_STU_ConEnrollments_C]SchProvidedProgPercentage | |
Special Education Student (1) | Choose up to two special education programs from the pop-up menu. Note: Applicable if 500 - Special Education Funding is selected from the grant program pop-up menu. | [S_AB_STU_ConEnrollments_C]SpclEduStu1 | PASI, SIS |
Special Education Student (2) | Choose up to two special education programs from the pop-up menu. Note: Applicable if 500 - Special Education Funding is selected from the grant program pop-up menu. | [S_AB_STU_ConEnrollments_C]SpclEduStu2 | PASI, SIS |
Enrollment Type (1) | Choose up to three enrollment types from the pop-up menu. | [S_AB_STU_ConEnrollments_C]EnrlType1 | PASI, SIS |
Enrollment Type (2) | Choose up to three enrollment types from the pop-up menu. | [S_AB_STU_ConEnrollments_C]EnrlType2 | PASI, SIS |
Enrollment Type (3) | Choose up to three enrollment types from the pop-up menu. | [S_AB_STU_ConEnrollments_C]EnrlType3 | PASI, SIS |
First Nation/Metis Inuit (FNMI) | Choose the FNMI type from the pop-up menu. Valid values:
| [S_AB_STU_X]FNMI | PASI |
Registration Type | Choose registration type from the pop-up menu. Valid values:
| [S_AB_STU_ConEnrollments_C]RegistrationType | PASI, SIS |
French Instruction Hours | Enter the number of French instructional hours to be reported for the concurrent enrollment. Note: This field is not tied to the current student enrollment French Hours value. | [S_AB_STU_ConEnrollments_C]FrenchHours | PASI, SIS |