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Concurrent Enrollment

Introduction

The following data elements are required for provincial reporting.

To perform student-specific tasks:

  • To add a new student, on the Start Page, in the left panel, click Enroll New Student. The Enroll New Student page appears.

OR

  • To open an existing student record, on the Start Page search for the student. If the search results show multiple students, under Current Student Selection, click the student's name. The last accessed student page opens for the student selected.

Note: The following information describes the setup required for Provincial Reporting. For information about general student setup, see Help > System Help.

Data Element

Additional Information

[Table] Field Name

Report / Validations

Setting Up Concurrent Enrollments

State/Province - AB > Concurrent Enrollments

Note: If a concurrent enrollment record is deleted and a local PASI record also exists, the deletion covers both core PowerSchool and the PASI record.

School of Attendance

Select the school the student is concurrently enrolled in.

[S_AB_STU_ConEnrollments_C]SchoolID

PASI, SIS

Grade Level

Enter the grade level for the section.

[S_AB_STU_ConEnrollments_C]grade_level

PASI, SIS

Entry Date

Enter the entry date for the concurrent enrollment.

[S_AB_STU_ConEnrollments_C]entryDate

PASI, SIS

Entry Code

Enter the entry code for the concurrent enrollment.

Note: Effective January 31, 2019, PowerSchool submits Entry Codes as 800: Not Provided, regardless of the code entered here.

[S_AB_STU_ConEnrollments_C]entryCode

PASI, SIS

Exit Date

Enter the exit date for the concurrent enrollment. This should be the day after the last in-session day of the concurrently enrolled school. If the student withdrawals early then this date should reflect the day after the students last in-session day at the concurrently enrolled school.

Note: Effective January 31, 2019, PowerSchool submits Exist Dates to PASI immediately.

[S_AB_STU_ConEnrollments_C]exitDate

PASI, SIS

Exit Code

Enter the exit code for the concurrent enrollment if the student exits the concurrent enrollment prior to the last day of school.

Note: Effective January 31, 2019, PowerSchool does not submit Exit Codes to PASI; however, you can enter the codes for internal use, if desired.

[S_AB_STU_ConEnrollments_C]exitCode

PASI, SIS

Leave Date

This is the last day of the student’s enrollment. If the student withdraws early then this date reflects the last day the student is in-session day at the concurrently enrolled school.

[PS_SIF_Enrollments_AB view] Leave Date

NA

Resident Board

Choose the resident board from the pop-up menu.

[S_AB_STU_ConEnrollments_C]ResidentBoard

PASI, SIS

Grants Program (1)

Grants Program (2)

Grants Program (3)

Choose up to three grant programs. For information about grants programs and codes, go to https://education.alberta.ca/funding-framework-for-k-12/funding-manual/everyone/funding-manuals-by-year/.

[S_AB_STU_ConEnrollments_C]GrantsProgram1

[S_AB_STU_ConEnrollments_C]GrantsProgram2

[S_AB_STU_ConEnrollments_C]GrantsProgram3

PASI, SIS

School Provided Program Percentage

Note: This field only appears when Grants Program code 610, 611, or 612 is selected.

Enter the percentage of the program that is provided by the school for the student's concurrent enrollment. 

[S_AB_STU_ConEnrollments_C]SchProvidedProgPercentage

Special Education Student (1)

Choose up to two special education programs from the pop-up menu.

Note: Applicable if 500 - Special Education Funding is selected from the grant program pop-up menu.

[S_AB_STU_ConEnrollments_C]SpclEduStu1

PASI, SIS

Special Education Student (2)

Choose up to two special education programs from the pop-up menu.

Note: Applicable if 500 - Special Education Funding is selected from the grant program pop-up menu.

[S_AB_STU_ConEnrollments_C]SpclEduStu2

PASI, SIS

Enrollment Type (1)

Choose up to three enrollment types from the pop-up menu.

[S_AB_STU_ConEnrollments_C]EnrlType1

PASI, SIS

Enrollment Type (2)

Choose up to three enrollment types from the pop-up menu.

[S_AB_STU_ConEnrollments_C]EnrlType2

PASI, SIS

Enrollment Type (3)

Choose up to three enrollment types from the pop-up menu.

[S_AB_STU_ConEnrollments_C]EnrlType3

PASI, SIS

First Nation/Metis Inuit (FNMI)

Choose the FNMI type from the pop-up menu.

Valid values:

  • 330 – First Nations Students residing on-reserve

  • 331 – Aboriginal Student - Status First Nations

  • 332 – Aboriginal Student - Status First Nations

  • 333 – Aboriginal Student – Metis

  • 334 – Aboriginal Student – Inuit

[S_AB_STU_X]FNMI

PASI

Registration Type

Choose registration type from the pop-up menu.

Valid values:

  • D – Regular Day

  • C – Continuing Education Day

  • E – Continuing Education Evening

  • S – Summer Day

  • T – Summer Evening

[S_AB_STU_ConEnrollments_C]RegistrationType

PASI, SIS

French Instruction Hours

Enter the number of French instructional hours to be reported for the concurrent enrollment.

Note: This field is not tied to the current student enrollment French Hours value.

[S_AB_STU_ConEnrollments_C]FrenchHours

PASI, SIS

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