Compliance Demographics

Introduction

The following data elements are required for provincial reporting.

To perform student-specific tasks:

To add a new student, on the Start Page, in the left panel, click Enroll New Student. The Enroll New Student page appears.

OR

To open an existing student record, on the Start Page search for the student. If the search results show multiple students, under Current Student Selection, click the student's name. The last accessed student page opens for the student selected.

Note: The following information describes the setup required for Provincial Reporting. For information about general student setup, see Help > System Help.

Data Element	Additional Information	[Table] Field Name	Report / Validations
Entering Provincial Demographics State/Province - AB > Compliance Demographics Note: On this page, click the pencil icon in the applicable area to edit the fields. Click the plus sign to add a new record.
ASN	The student’s Alberta Student Number. Note: The Student Number must contain 9 numeric characters; ASN must be valid and must not be blank. Rule: ASN must be 9 numbers.	[Students]State_StudentNumber	PASI and all LDV
Last	Enter the other last name of the student. Rule: Characters allowed are letters (A-Z), hyphens, apostrophes, periods, spaces, or accented letters.	[S_AB_STU_X]AKASurname	PASI, SIS, SCM LDV
First	Enter the other first name of the student. Rule: Characters allowed are letters (A-Z), hyphens, apostrophes, periods, spaces, or accented letters.	[S_AB_STU_X] AKAGivenName	PASI, SIS, SCM LDV
Middle	Enter the other middle name of the student. Rule: Characters allowed are letters (A-Z), hyphens, apostrophes, periods, spaces, or accented letters.	[S_AB_STU_X] AKAMiddleName	PASI LDV
Suffix	Enter the other name suffix of the student. Rule: Characters allowed are letters (A-Z), hyphens, apostrophes, periods, spaces, or accented letters.	[S_AB_STU_X]AKASuffix	PASI LDV
Is Preferred?	Select the checkbox if the other name is the preferred name. Notes: The Other Name cannot be set to preferred if it matches the Legal Name. The preferred name will display throughout PowerSchool.	[S_AB_STU_X]PreferredNameInd	PASI LDV
Last	Enter the legal last name of the student. Rule: Characters allowed are letters (A-Z), hyphens, apostrophes, periods, spaces, or accented letters.	[StudentCoreFields]PSCore_Legal_Last_Name	PASI and all LDV
First	Enter the legal first name of the student. Rule: Characters allowed are letters (A-Z), hyphens, apostrophes, periods, spaces, or accented letters.	[StudentCoreFields]PSCore_Legal_First_Name	PASI and all LDV
Middle	Enter the legal middle name of the student. Rule: Characters allowed are letters (A-Z), hyphens, apostrophes, periods, spaces, or accented letters.	[StudentCoreFields]PSCore_Legal_Middle_Name	PASI and all LDV
Suffix	Enter the legal suffix of the student. Rule: Characters allowed are letters (A-Z), hyphens, apostrophes, periods, spaces, or accented letters.	[StudentCoreFields]PSCore_Legal_Suffix	PASI LDV
Is Exact?	Indicate if the student name is exact. Valid values: Y – Yes N – No	[S_AB_STU_X]IsExact	PASI LDV
Date of Birth	Enter the student’s date of birth based on the documentation provided.	[Students]DOB	PASI LDV
Document Type	Select the type of document used to validate the student’s identity.	[S_AB_STU_X]DocType	PASI LDV
Document Number	Enter the last four digits/characters of the document number used to validate student’s identity. Rule: Must be 4 characters alphanumeric.	[S_AB_STU_X]DocNumber	PASI LDV
Issued Date	Enter the date the identification document was issued.	[S_AB_STU_X]DocIssueDt	PASI LDV
Is Preferred?	Select the checkbox if the legal name is the preferred name. Note: The Legal Name must be preferred if it matches the Other Name. The preferred name will display throughout PowerSchool.	[S_AB_STU_X]PreferredNameInd	PASI LDV
Student Document	View all the linked documents. Add document for the selected student.	[S_AB_STU_X]LinkedDoc [S_AB_STU_RECORD_DOC_C]AddDocument
Gender	Select the student’s legal gender based on the documentation provided. Valid values: F - Female M - Male U - Unknown X - Unspecified	[StudentCoreFields]PSCore_Legal_Gender	PASI LDV
Preferred Mailing Address
Street, Apt/Suite	Enter the street, apartment and/or suite of the preferred mailing address. Rule: Excludes the Degree sign	[Students]Mailing_Street	PASI, SIS LDV
City	Enter the city of the preferred mailing address. Rule: Excludes the Degree sign	[Students]Mailing_City	PASI, SIS LDV
Province	Enter the province of the preferred mailing address.	[Students]Mailing_State	PASI, SIS LDV
Postal Code	Enter the postal code of the preferred mailing address. Rule: Excludes the Degree sign	[Students]Mailing_Zip	PASI, SIS LDV
Effective Date	Enter the date the preferred mailing address became active. Defaults to today's date.	[S_AB_STU_X]MailingEffectiveDt	PASI LDV
Expiry Date	Enter the date the preferred mailing address expires.	[S_AB_STU_X]MailingExpiryDt	PASI LDV
Preferred Phone
Phone	Enter the preferred phone number. Rule: Format must be XXX-XXX-XXXX or (XXX) XXX-XXXX	[Students]Home_Phone	PASI, SIS LDV
Phone Type	Choose the preferred phone type from the pop-up menu. Valid values: Home Mobile	[S_AB_STU_X]PhoneType	PASI
Extension	Enter the extension of the preferred phone. Rule: Maximum of 7 numbers.	[S_AB_STU_X]PhoneExt	PASI, SIS LDV
Is Listable?	Indicate if the phone number is listable. Valid values: Y – Yes N – No U – Unknown	[S_AB_STU_X]IsLiastable	PASI, SIS LDV
Effective Date	Enter the date the preferred phone became active. Defaults to today's date.	[S_AB_STU_X] PhoneEffectiveDt	PASI LDV
Expiry Date	Enter the date the preferred phone expires.	[S_AB_STU_X] PhoneExpirtDt	PASI LDV
Citizenship Information
Status	Choose the appropriate citizenship from the pop-up menu. Valid values: 1 – Canadian Citizen 2 – Permanent Resident 5 – Temporary Resident - Student 6 – Child of a Canadian Citizen 7 – Child of an individual lawfully admitted to Canada for permanent or temporary residence 9 – Other/Unknown	[S_AB_STU_X]Citizenship	PASI, SIS LDV
Document Expiry Date	Enter the date the authorizing document expires. Note: This field only appears when the following citizenship statues are selected: 2 – Permanent Resident 5 – Temporary Resident - Student 9 – Other/Unknown	[S_AB_STU_X]StuAuthExpDt	PASI, SIS LDV
Effective Date	Enter the date the citizenship status became active.	[S_AB_STU_X]CitizenshipEffectiveDt	PASI
International/Permanent Mailing Address
Street, Apt/Suite	Enter the street, apartment and/or suite of the international/permanent mailing address, if applicable. Rule: Excludes the Degree sign.	[S_AB_STU_X]PermanentStreet	PASI, SIS LDV
City	Enter the city of the international/permanent mailing address. Rule: Excludes the Degree sign	[S_AB_STU_X]PermanentCity	PASI, SIS LDV
Province	Enter the province of the international/permanent mailing address.	[S_AB_STU_X]PermanentProvince	PASI, SIS
Postal Code	Enter the postal code of the international/permanent mailing address.	[S_AB_STU_X]PermanentPostalCode	PASI, SIS
Country	Enter the country of the international/permanent mailing address. Rule: Excludes the Degree sign	[S_AB_STU_X]PermanentCountry	PASI, SIS
Effective Date	Enter the date the international/permanent mailing address became active.	[S_AB_STU_X]PermanentEffectiveDt	PASI LDV
Expiry Date	Enter the date the international/permanent mailing address expires.	[S_AB_STU_X]PermanentExpiryDt	PASI LDV
Section 23 Information
Eligibility	Choose section 23 eligibility from the pop-up menu. Valid values: B - Ineligible C - Unknown Y - Eligible	[S_AB_STU_X]Section23Eligibility	PASI, SIS LDV
Disclosure Restrictions
Restriction Type	Choose the Restriction Type from the pop-up menu. Valid values: Caution Court Ordered Independent Student Under 18 Student Over 18 with Guardian	[S_AB_STU_X]RestrictionType	PASI LDV
Active (Protection) Status	Chose Yes or No to indicate whether the disclosure restriction is active.	[S_AB_STU_X]ProtectedStatus	PASI, SIS LDV
Effective Date	Enter the date on which the protection status became active.	[S_AB_STU_X]ProtectionEffectiveDt	PASI LDV
Expiry Date	Enter the date on which the protection status expired.	[S_AB_STU_X]ProtectionExpiryDt	PASI LDV
Ordered Under	Choose section 23 eligibility from the pop-up menu. Valid values: CWA - Child Welfare Act DRA - Domestic Relations Act DVA - Divorce Act YCJAF - Youth Criminal Justice Act (Federal) YCJAP - Youth Criminal Justice Act (Provincial)	[S_AB_STU_X]ProtectedUnder	PASI LDV
Restriction Details	Enter information about the restriction details on the protection order. Rule: Must be text and a maximum for 250 characters.	[S_AB_STU_X]ProtectedRescritions	PASI LDV
Deceased Information
Status	Select the checkbox if a student is identified as deceased.	[S_AB_STU_X]DeceasedStatus	PASI LDV
Date of Death	Enter the date of death for the deceased student.	[S_AB_STU_X]DeceasedDt	PASI LDV

Introduction

Entering Provincial Demographics