Adding a Student and ASN in PASI

Introduction

PASI Direct Connect provides the ability to create a new student in PASI and generate an Alberta Student Number (ASN) instantly. It also provides the ability to generate a new ASN for an identical student, if required.

Creating a Student and an ASN in PASI

If a student exists in PowerSchool, but not in PASI, then use this function to add the student to PASI with their identification information and generate a new, unique Alberta Student Number (ASN).

Follow the steps below to generate an ASN:

1. From the start page, locate the student.
2. Click State/Province – AB. The Alberta Information page appears.
3. Click ASN Lookup under Alberta Student Number. PowerSchool sends the student's identification (last name, first name, date of birth) with a request to PASI. PASI sends back a list of students who match the criteria. The PASI Student Lookup page appears with the list of matching students.
4. Click Create New ASN. The Create New ASN page appears.

5. Enter the information in the fields described in the table below.
   Note: Mandatory fields are marked with an asterisk *:

   Field	Description
   Last *, First *, Middle, Suffix	Enter the student's last, first, and middle names and suffix.
   Is Exact? *	Enter Yes, if the student name exactly matches the identification documentation provided.
   Gender	Enter Male or Female for the student's gender. This field is optional in PowerSchool but required in PASI. If blank, it defaults to Unknown.
   DOB *	Enter the student's date of birth.
   Document Type *	The type of document used as the source for the student's identification information. Refer to the PASI Code Values document from Alberta for a list of valid values.
   Document Number *	Enter the identification number associated with the document.
   Issued Date	Enter the date that the identification document was issued. This field is optional.

6. Click Create New ASN. If there is a conflict, a message appears indicating that the student already exists in PASI (along with their ASN). To acknowledge and create an ASN for a student with a similar name and date of birth, see "Creating a New ASN for Identical Students" below. Otherwise, the page refreshes with a message indicating that the student was successfully added to PASI.
7. Click Import ASN to PowerSchool. The Changes Recorded page appears.
8. Click Back. The Alberta Information page appears with the ASN populated in the Alberta Student Number field.

Creating a New ASN for Identical Students

PASI allows you to create a new ASN for a student who has the identical name and birth date of another student. However, you need to acknowledge that you have reviewed all the students who came up as perfect matches. Follow the steps below to generate an ASN after acknowledging similar ASN's:

1. After clicking Create New ASN, if any students with an identical last name, first name, and date of birth are found in PASI, then the CheckDuplicate PASI Students page appears.
2. Click the student's name to view summary information for each student. The Student Information dialog appears with the student's name, birth date, gender, ASN, Is Deactivated status, other names, and Is Name Exact status.
3. Select the checkbox to acknowledge that the student information has been reviewed and a new student ASN is being requested.
4. Click Create New ASN. The page refreshes with a message indicating that the student was successfully added to PASI.
5. Click Import ASN to PowerSchool. The Changes Recorded page appears.
6. Click Back. The Alberta Information page appears with the ASN populated in the Alberta Student Number field.

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