Student Setup

Data Element

Additional Information

[Table]FieldName

Used in these Reports

Entering General Demographics

Demographics

Name (last, first MI)

Enter the student’s name.

Format: LastName, FirstName MiddleName

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

WDE684

Address

Enter the student’s address.

[Students]Street

[Students]City

[Students]State

[Students]Zip

WDE684

Home Phone

Enter the student’s home phone number.

[Students]Home_Phone

DOB

Enter the student’s date of birth.

[Students]DOB

WDE684

Federal Ethnicity and Race: Ethnicity

Choose Yes or No to indicate if the student is Hispanic or Latino.

Note: Decline to specify is not a valid option for Wyoming.

[Students]Fedethnicity

Valid Values:

-1 – Default, no value

0 – No, not Hispanic or Latino

1 – Yes, Hispanic or Latino

WDE684

Federal Ethnicity and Race: Race

Select the checkbox for the appropriate federal race category.

Note: Decline to specify is not a valid option for Wyoming.

[StudentRace]Racecd

[Students]Fedracedecline

WDE684

Scheduling/Reporting Ethnicity

The student’s ethnicity that is used in PowerSchool reports.

[Students]Ethnicity

WDE684

Gender

Indicates student's gender.

Valid values:

F – Female

M – Male

[Students]Gender

WDE684

SSN

Student’s social security number.

[Students]SSN

Student Number

Locally assigned student number.

[Students]Student_Number

WDE684

Defining Wyoming State Information

Adding Student Information

State/Province – Wyoming > Student Information

WISER ID

The WDE 8-digit state assigned student record identifier.

Note: This field is blank for all students upon the first submission. The WISE system assigns this number.

[Students]State_StudentNumber

WDE684

School ID

The school ID for the student.

[Students]Schoolid

Suffix

The student's suffix, if applicable.

[Students]Name_Suffix

Kindergarten Type

The kindergarten type for the student.

Valid values:

0 – Full Day

1 – Half Day

[S_WY_STU_X]Halfday

WDE600

WDE684

ELL

Identifies if the student is an English Language Learner student.

Valid values:

Yes

No

Refused

[S_WY_STU_X]ELL

ELL Monitoring

Student's ELL monitoring status

Valid values:

Blank

1 - Former ELL student, year 1 Monitor Status

2 - Former ELL student, year 2 Monitor Status

3 - Former ELL student, year 3 Monitor Status

4 - Former ELL student, year 4 Monitor Status

[S_WY_STU_X]ELLMonitor

WDE684

IDEA

Identifies if the student is an IDEA student.

Valid values:

Yes

No

Refused

Ineligible

[S_WY_STU_X]IDEA

Section 504

Choose Yes or No to indicate if this is a 504 student.

[S_WY_STU_X]Section504

Title I

Choose Yes or No to indicate if the student is in a Title 1 program.

[S_WY_STU_X]Title1

WDE684

Migrant

Choose Yes or No to indicate if this is a migrant student.

[S_WY_STU_X]Migrant

WDE684

Immigrant

Choose Yes or No to indicate if the student meets the state criteria for classification as an immigrant.

[S_WY_STU_X]Immigrant

WDE684

Country of Birth

Choose a valid value from the list of countries. This field defaults to the US=United States and is required if the Immigrant field is set to Yes.

[S_WY_STU_X]BirthCountry

WDE684

Years of Education in US

Choose a valid value from the list to indicate the number of years of education in the United States this student has completed. This field is required if the Immigrant field is set to Yes. The valid values are:

0 - Less than 1 Year

1 - 1 to less than 2 Years

2 - 2 to less than 3 Years

3 - 3 Years or more

[S_WY_STU_X]US_EducationYrs

WDE684

US Entry Date

Enter the date the student first entered the United States.

[S_WY_STU_X]USEducationEntryDate

NA. Not required for submission to WDE.

US Education Entry Date

Enter the date the student first entered the public education system in the United States.

[S_WY_STU_X]USEducationEntryDate

NA. Not required for submission to WDE.

Homeless

Choose Yes or No to indicate if the student is identified as homeless at any time during the current school year.

[S_WY_STU_X]Homeless

WDE684

Homeless Nighttime Residence

Choose a valid value from the list to indicate the primary nighttime residence of the student when the student was identified as homeless. This field is required if the Homeless field is set to Yes.

[S_WY_STU_X]HomelessNightResidence

WDE684

Homeless Unaccompanied Youth

Choose Yes or No to indicate if the student is identified as homeless unaccompanied Youth at any time during the current school year.  This value is required only if Homeless is set to Yes.

[S_WY_STU_X]HomelessUnaccompaniedYouth

Gifted and Talented

Choose Yes or No to indicate if the student is identified as Gifted and Talented.

[S_WY_STU_X]GiftedAndTalented

Wyoming Lunch Status

Choose the lunch status.

Valid values:

C - Categorically or Income Free Lunch Eligible

D – Directly Certified Free Lunch Eligible

E - Directly Certified Reduced Price Lunch Eligible

N – Not eligible for free or reduced lunch

R – Categorically or Income Reduced Price Lunch Eligible

S – School provides all students free lunches

X – School does not participate in School Lunch Program (NSLP)

[S_WY_STU_X]LunchStatus

WDE684

Home Schooled

Choose Yes or No to indicate if the student is homeschooled. The default value is No.

Note: If Yes, the school with financial responsibility for the student should be reported in the @SchoolInfoRefId and this flag should be set.

[S_WY_STU_X]StudentHomeSchooled

WDE684

Vocational Concentrator

Choose Yes or No to indicate if the student is a vocational concentrator.

[S_WY_STU_X]VocConcen

WDE684

Home Language

Choose the home language.

The default is blank.

[S_WY_STU_X]HomeLanguage

WDE684

Foster Care

Choose Yes or No to indicate if the student is in foster care. This includes, but is not limited to, placements in foster family homes, foster homes of relatives, group homes, emergency shelters, residential facilities, child care institutions, and pre-adoptive homes.

[S_WY_STU_X]StudentFosterCare

WDE684

Military Connected

Indicates if the student's parent or guardian is on Active Duty, or is in the National Guard or Reserve component of the United States military services.

Valid values:

N - NotMilitaryConnected

A - ActiveDuty

G - NationalGuardOrReserve

P - Part-Time

[S_WY_STU_X]StudentMilitaryConnected

WDE684

Entering State Assessments

State/Province – Wyoming > State Assessments

Assessment Special Forms

Choose the type of Special Form required by this student. The valid values are:

B - Braille

L - Large Print

A - Audio

[S_WY_STU_X]AssessmentForms

WDE684

Alternate Assessment

Choose Yes or No to indicate if the student has been identified to take the State Alternate Assessment test.

[S_WY_STU_X]AlternateAssessment

WDE684

Adding Graduate Completer Info (12th Grade Only)

State/Province – Wyoming > Graduate Completer Info (12th Grade Only)

Graduation Date

Enter the graduation date for the student.

[S_WY_STU_X]GraduationDate

WDE950

National Scholarship

Choose Yes or No to indicate if the student has a national scholarship.

[S_WY_STU_X]NationalScholarship

WDE684

State Scholarship

Choose Yes or No to indicate if the student has a state scholarship.

[S_WY_STU_X]StateScholarship

WDE684

Success Curriculum Level

Choose the level of Hathaway scholarship received. This is determined by the school district from which the student is graduating.

Valid values:

Honors

Performance

Opportunity

Provisional Opportunity

[S_WY_STU_X]ScholarshipAward

WDE950

Transcript Endorsement

Choose the transcript endorsement status.

Valid values:

General

Advanced

Comprehensive

[S_WY_STU_X]TransEndorsement

WDE950

Success Curriculum Waiver

Choose Yes or No to indicate if a student has received a Hathaway Scholarship Success Curriculum waiver.

[S_WY_STU_X]CurriculumWaiver

WDE950

Foreign Language Proficiency

Choose Yes or No to identify graduated students who have completed the district established foreign language proficiency requirements for the Hathaway Scholarship Success Curriculum level of Opportunity or Provisional Opportunity.

[S_WY_STU_X]ForeignLangProf

WDE950

Achievement Proficiency 1

Choose whether the student earned/is working towards Achievement Proficiency or commendation.

Valid values:

• BAS (Seal of Biliteracy)

• ADV (Seal of Biliteracy Advanced Distinction)

[S_WY_STU_X]achievementProficiency1

Achievement Language 1

Choose the language other than English the student is working towards for Achievement Proficiency.

[S_WY_STU_X]achievementLanguage1

Transcript repor

Achievement Proficiency 2

Choose whether the student earned/is working towards Achievement Proficiency or commendation.

Valid values:

• BAS (Seal of Biliteracy)

• ADV (Seal of Biliteracy Advanced Distinction)

[S_WY_STU_X]achievementProficiency2

Transcript repor

Achievement Language 2

Choose the language other than English the student is working towards for Achievement Proficiency.

[S_WY_STU_X]achievementLanguage2

Transcript repor

Achievement Proficiency 3

Choose whether the student earned/is working towards Achievement Proficiency or commendation.

Valid values:

• BAS (Seal of Biliteracy)

• ADV (Seal of Biliteracy Advanced Distinction)

[S_WY_STU_X]achievementProficiency3

Transcript repor

Achievement Language 3

Choose the language other than English the student is working towards for Achievement Proficiency.

[S_WY_STU_X]achievementLanguage3

Transcript repor

Viewing Legacy Fields

State/Province – Wyoming > Legacy Fields

Graduation Award

Choose the type of graduation award.

Valid values:

GD – Graduated with diploma

OC – Other completer

[S_WY_STU_X]GraduationAward

No longer used

On Time Graduation Year

Enter the on-time graduation year.

[S_WY_STU_X]ProjectedGradYear

No longer used

Completed Coursework

Choose Yes or No to indicate if the student has completed the required coursework.

[S_WY_STU_X]CollegeCourseWork

No longer used

Adding Concurrent School Enrollments

State/Province – Wyoming > Concurrent School Enrollments

Concurrent School

Choose the school for the concurrent enrollment.

[S_WY_STU_ConcurrentEnroll_C]ConSchoolID

WDE684

Entry Date

Enter the entry date for the enrollment into the concurrent school.

[S_WY_STU_ConcurrentEnroll_C]SchoolEntryDate

WDE684

Entry Code

Select the entry code for the concurrent school enrollment.

[S_WY_STU_ConcurrentEnroll_C]SchoolEntryCode

WDE684

Exit Date

Enter the exit date for the enrollment into the concurrent school.

[S_WY_STU_ConcurrentEnroll_C]SchoolExitDate

WDE684

Exit Code

Select the exit code for the concurrent school enrollment.

[S_WY_STU_ConcurrentEnroll_C]SchoolExitCode

WDE684

Membership Type

Select the membership type for the concurrent enrollment.

Valid values:

C – Concurrent

[S_WY_STU_ConcurrentEnroll_C]MembershipType

WDE684

Setting Up CRDC

State/Province – Wyoming > Civil Rights Data Collection (CRDC) > Refer to CRDC Student Setup

Verifying Attendance Data

Attendance

Attendance

Verify that attendance data is entered for the student.

[Attendance]

WDE600

Verifying Enrollments

All Enrollments

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]Section_Number

WDE684

Enroll Date

Enter the enroll date.

[CC]DateEnrolled

WDE684

Exit Date

Enter the exit date.

[CC]DateLeft

WDE684

Instruction Level (CC Override)

Indicates the general nature and difficulty of instruction provided for this section enrollment. This overrides the value from the Section. By default, this is set to the Section Value.

[S_WY_CC_X]Instruction_Level

WDE684

Medium of Instruction (CC Override)

Indicates the media through which teachers provide instruction to students, and students and teachers communicate about instructional matters. This overrides the value from the Section. By default, this is set to the Section Value.

[S_WY_CC_X]Medium_Of_Inst

WDE684

Instruction Level (CC Override)

Indicates the general nature and difficulty of instruction provided for this section. This overrides the value from the Section. By default, this is set to the Section Value.

[S_WY_CC_X]Instruction_Level

WDE684

Milestones Completed

Enter the number of milestones completed by the student for this course. This is required only if the Medium of Instruction of the course is Distance Education or Correspondence Instruction.

[S_WY_CC_X]Milestones

WDE684

Defining Special Programs

Special Programs

Note: The Import Data Files function allows you to import data from other special education software into PowerSchool. See Import Data Files Function section on page 62.

Comment

Any comments regarding the special program enrollment.

[SpEnrolments]Comment

WDE684

Entry Date

The date student started receiving services in the special program.

[SpEnrolments]Enter_Date

WDE684

Exit Date

The date the student exited the special program.

[SpEnrolments]Exit_Date

WDE684

Grade Level

The grade level the student was enrolled in when starting the special program.

[SpEnrolments]GradeLevel

WDE684

Program

The name of the special program the student is enrolled in.

[SpEnrolments]ProgramID

WDE684

Exit Reason

The reason the student exited the special program.

[SpEnrolments]ExitCode

WDE684

Adding Special Programs – Wyoming Special Education Information

Special Programs – Wyoming Special Education Information

The fields below display only if a Special Education program is selected.

Primary Disability

Indicates the primary disability of the student in the

The valid values are:

AT - Autism

BI - Traumatic Brain Injury

CD - Cognitive Disability

DB - Deaf-Blindness

DD - Developmental Delay

ED - Emotional Disability

HI - Hearing Impairment (including Deafness)

HL - Other Health Impairment

LD - Specific Learning Disability

MU - Multiple Disabilities

OI - Orthopedic Impairment

SL - Speech/Language Impairment

VI - Visual Impairment (including Blindness)

[S_WY_SEN_X]Primary_Disability

WDE684

Environment

The valid values are:

CF - Correctional Facility

CP - Court Placed

HH - Homebound or Hospital Setting

PH - Homeschool

PP - Parentally placed in private school

RE - Inside regular class 80% or more of the day

RF - Residential Facility

RR - Inside regular class 40% - 79% of the day

SC - Inside regular class less than 40% of the day

SS - Separate School

[S_WY_SEN_X]Environment

WDE684

Related Service #1 through Related Service #5

AU - Audiological Services

CS - Counseling (for students)

EI - Educational Interpreting

LS - Speech/Language Services

MS - Medical Services (for diagnosis and evaluation)

OM - Orientation and Mobility

OT - Occupational Therapy

OY - Other

PC - Parent Counseling and Training

PS - Psychological Services

PT - Physical Therapy

RC - Rehabilitation Counseling

RE - Recreation (including Therapeutic Recreation)

SH - School Health Services

SN - School Nurse

SW - Social Work Services

TR - Special Transportation

[S_WY_SEN_X]Related1 through [S_WY_SEN_X]Related5

WDE684

Special Education #1 through Special Education #4

Indicates the type of instruction provided to meet the unique needs of a child with a disability.

The valid values are:

IN - Instruction

PE - Physical Education

SS - Speech

TT - Travel Training

VE - Vocational Education

[S_WY_SEN_X]SpecialEducation1 through [S_WY_SEN_X]SpecialEducation4

WDE684

Residence School Code

A valid 7-digit school ID of the school responsible for the IEP of the student. 

For students placed in residential settings, this is the school where the parent/guardian resides or where the student would attend school if not placed in the residential setting.

[S_WY_SEN_X]Res_SchoolID

WDE684

Service School Code

A valid 7-digit school ID of the school responsible for providing services listed on the IEP.

[S_WY_SEN_X]Serv_SchoolID

WDE684

Assessment Accommodations

Indicates the type of assessments given to the student. The valid values are:

RO - Regular Assessment without Accommodations

RA - Regular Assessment with Accommodations

AA - Alternate Assessment

[S_WY_SEN_X]Assessment

WDE684

Initial Consent Date

The date initial consent was received from the parents of the student.

[S_WY_SEN_X]InitialConsent

WDE684

Evaluation Complete Date

The date the student is determined to be a student with a disability and the educational needs are determined.

[S_WY_SEN_X]EvaluationComplete

WDE684

Initial IEP Date

The date an initial IEP was held.

[S_WY_SEN_X]InitialIEP

WDE684

Extended School Year

Indicates that the student eligible for Extended School Year (ESY) services. The valid values are:

Y - Yes

N - No

[S_WY_SEN_X]ExtendedSchoolYear

WDE684

Assistive Technology

Indicates that the student uses Assistive Technology (AT) equipment or receives AT services. The valid values are:

Y - Yes

N - No

[S_WY_SEN_X]AssistiveTechnology

WDE684

Exit Reason

The reason for exiting the special program: The valid values are:

DE - Deceased

DO - Dropped Out (Ages 16-21 only)

GC - Graduated with other certificate or diploma

GD - Graduated with regular diploma

MA - Reached maximum age for services.  No diploma or certificate received (Ages 20 and 21 only).

NM - Normal Matriculation

RP - Returned to Regular Program

TO - Transferred to another educational setting outside the district

PE - Parental Exit

[SpEnrolments]ExitCode

WDE684

Viewing Legacy Fields

Special Programs – Legacy Fields

Secondary Disability

Indicates any secondary disability of the student.

[S_WY_CC_X]Secondary_Disability

Not currently reported

Start Date in District

Indicates the date the student started receiving any special education services in the district.

[S_WY_CC_X]ServStartDate

Not currently reported

Direct Services-Percent

The percent of direct special education services received.

[S_WY_CC_X]Direct_Services

Not currently reported

Indirect Services-Percent

The percent of indirect special education services received.

[S_WY_CC_X]Indirect_Services

Not currently reported

Entering Stored Grade

Historical Grades > New/Edit Stored Grade

Scholarship Course Indicator

Choose Yes or No to indicate if this course was eligible for scholarship when the grade was stored.

[S_WY_SGR_X]ScholarshipCourse

WDE950

Course Number Override

If the student has taken a  university-level course outside the school district, enter the course number.

[S_WY_SGR_X]CourseNumberOverRide

Special Functions

Re-Enrolling in School

Functions > Re-Enroll In School

Use Enrollment Date as New District Entry Date

Select the checkbox to use the Date of Re-enrollment as the student’s new district entry date. If not checked, the new district entry date is left blank.

[S_WY_STU_X]MostRecentDistEntryDate

Not currently reported

Creating a New School Enrollment

Functions > Create New School Enrollment

Use Enrollment Date as New District Entry Date

Select the checkbox to use the Entry Date as the student’s new district entry date. If not checked, the new district entry date is left blank.

[S_WY_STU_X]MostRecentDistEntryDate

Not currently reported

Editing Current/Previous Enrollments

Transfer Information

Entry Date

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

WDE684

Entry Code

Select the entry code for the school enrollment.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

WDE684

Exit Date

Enter the exit date for the school enrollment

Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend.

[Students]ExitDate

[ReEnrollments]ExitDate

WDE684

Exit Code

Select the exit code for the school enrollment.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

Full-Time Equivalency

Select the full-time equivalency for the school enrollment.

[Students]FTEID

[ReEnrollments]FTEID

Grade Level

Select the grade level for the school enrollment.

[Students]Grade_Level

[ReEnrollments]Grade_Level

WDE684

Track

Select the track for the school enrollment.

[Students]Track

[ReEnrollments]Track

District of Residence

Select the district of residence for the school enrollment.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

Kindergarten Type

Select the kindergarten type.

Valid values:

0 – Full Day

1 – Half Day

[S_WY_STU_X]halfday

[S_WY_REN_X]halfday

WDE600

WDE684

Student Home Schooled

Choose Yes or No to indicate if the student is homeschooled.

[S_WY_STU_X]StudentHomeSchooled

[S_WY_REN_X]StudentHomeSchooled

WDE684

Membership Type

Choose the membership type.

Valid values:

H – Home

C – Concurrent

[S_WY_STU_X]MembershipType

[S_WY_REN_X]MembershipType

WDE600

Membership Share

Enter the value equivalent to a full-day of attendance. The value must be between 0 and 1.

[Students]Membershipshare

[ReEnrollments]Membershipshare

WDE600

Most Recent District Entry Date

Enter the most recent district entry date for the student or select the checkbox to use the Entry Date as the student’s new district entry date.

[S_WY_STU_X]MostRecentDistEntryDate

[S_WY_REN_X]MostRecentDistEntryDate

Not currently reported

Title I

Choose Yes or No to indicate if the student is in a Title 1 program

[S_WY_STU_X]Title1

[S_WY_REN_X]Title1

WDE684

Lunch Status

Choose the lunch status.

Valid values:

C - Categorically or Income Free Lunch Eligible

D – Directly Certified Free Lunch Eligible

E - Directly Certified Reduced Price Lunch Eligible

N – Not eligible for free or reduced lunch

R – Categorically or Income Reduced Price Lunch Eligible

S – School provides all students free lunches

X – School does not participate in School Lunch Program (NSLP)

[S_WY_STU_X]LunchStatus

[S_WY_REN_X]LunchStatus

WDE684

IDEA

Identifies if the student is an IDEA student.

Valid values:

Yes

No

Refused

Ineligible

[S_WY_STU_X]IDEA

[S_WY_REN_X]IDEA

WDE684

Section 504

Choose Yes or No to indicate if the student is a Section 504 student

[S_WY_STU_X]Section504

Virtual Education Student

Choose Yes to indicate if the student is receiving 50% or more of their classes as Virtual or Distance Learning

[S_WY_STU_X]VirtualEdStudent

[S_WY_REN_X]VirtualEdStudent

Resident School ID

Enter Student's Resident School ID if this is different than the currently enrolled school.

[S_WY_STU_X]ResidentSchoolID

[S_WY_REN_X]ResidentSchoolID