School Setup

Adding Attendance Codes Information

Attendance Codes

Note: All attendance codes with a Presence Status of Absent must be set to Excused or Unexcused for absences to be correctly categorized.

Code

Enter the attendance code abbreviation.

[Attendance_Code]Att_Code

SIF

WDE600

Description

Enter the attendance code description.

[Attendance_Code]Description

SIF

WDE600

Presence Status

Select Present or Absent as the presence status.

[Attendance_Code]Presence_Status_CD

SIF

WDE600

Points

Enter the number of points associated with the attendance code – can be used to withhold credit when awarding grades.

[Attendance_Code]Course_Credit_Points

Teacher can assign

Choose Yes or No from the pop-up menu to determine whether the teacher can assign the attendance code.

[Attendance_Code]Assignment_Filter_YN

Earns ADA credit

Select whether the attendance code affects attendance calculation.

[Attendance_Code]Calculate_ADA_YN

SIF

WDE600

Counts toward membership

Select whether the attendance code affects membership calculation.

[Attendance_Code]Calculate_ADM_YN

SIF

WDE600

Sort Order

Choose the sort order from the pop-up menu to determine where the code displays on the page.

[Attendance_Code]SortOrder

Setting Up Attendance Code Categories

Attendance Code Categories

Note: Confirm that Excused and Unexcused Attendance Code Categories are set up and spelled as “Excused” and “Unexcused”. These terms are case sensitive. Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year.

Code

Enter the attendance code category abbreviation.

[Code_Entity]CE_Code

SIF

WDE600

Name

Enter the name of the attendance code category.

[Code_Entity]External_Name

SIF

WDE600

Description

Enter a description for the attendance code category.

[Code_Entity]Description

Sort Order

Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.

[Code_Entity]SortOrder

Entering Attendance Conversion

Attendance Conversions > [New/Edit] > Attendance Conversion

Name

Enter the attendance conversion name.

[Attendance_Conversion]Name

Setting up Period-To-Day Attendance Conversion

Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion

Note: Period-To-Day is the only attendance conversion mode supported in Wyoming.

Day Attendance Value

Enter the day attendance value for the period-to-day attendance conversion for the FTE.

Note: Districts must use Period to Day conversion only.

[Attendance_Conversion_Items]Conversion_Mode_Code=periodday

[Attendance_Conversion_Items]Attendance_Value

SIF

WDE600

Adding Full-Time Equivalencies

Full-Time Equivalencies (FTE)

Name

Enter the FTE name.

[FTE]Name

SIF

WDE600

Default Attendance Mode

Choose the default attendance mode for the FTE from the pop-up menu.

[FTE]Dflt_Att_Mode_Code

Default Attendance Conversion

Choose the default attendance conversion for the FTE from the pop-up menu.

[FTE]Dflt_Conversion_Mode_Code

Setting Up Attendance Preferences

Attendance Preferences

Attendance Recording Methods

Select the Meeting checkbox to enable meeting attendance.

Note: As per state requirements districts have to use Meeting attendance only.

[Prefs]Value

[Prefs]Name=ATT_RecordModeMeeting

SIF

WDE600

Count these codes for period conversion

Choose Absences or Presents from the count these codes for period conversion pop-up menu.

Note: This option determines whether or not to count present or absent codes for period-to-day attendance conversions.

[Prefs]Value

[Prefs]Name=ATT_CalcCntPresentsAbsences

Adding Bell Schedules

Bell Schedules

Name

Enter the bell schedule name.

[Bell_Schedule]Name

SIF

WDE600

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID

SIF

WDE600

Configuring the School Calendar

Calendar Setup

Date

The date is view-only on this page. The days included in the calendar are determined by the start date and end date ofcurrentschool year.

[Calendar_Day]Date

SIF

WDE600

Day

Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID

Schedule

Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID

SIF

WDE600

Tracks

Check the appropriate tracks.

[Calendar_Day]A, B, C, D, E, F

In Sess

Check the checkbox to count the calendar day in attendance calculation.

[Calendar_Day]InSession

SIF

WDE600

MembValue

Enter the membership value for the calendar day to use when calculating membership.

Note: The value is normally 1 for each day.

[Calendar_Day]MembershipValue

SIF

WDE600

Type

Choose the appropriate calendar membership type from the pop-up menu.

[Calendar_Day]Type

SIF

WDE600

Note

Enter a note to describe the calendar day.

[Calendar_Day]Note

Defining Periods

Periods

Period Number

The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Period]Period_Number

SIF

WDE600

Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation

Period Name

Enter the period name.

[Period]Name

Defining Course Sections

Sections

Sections > [select course] > [select section] > Edit Section

Course Number

Enter the course number for the section.

[Sections]Course_Number

Term

Choose the term for the section from the pop-up menu.

[Sections]TermID

Schedule

Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

Teacher

Choose the teacher for the section from the pop-up menu.

[Sections]Teacher

Section Number

Enter the section number.

[Sections]Section_Number

Adding Wyoming-specific Sections Information

Wyoming-specific Sections Information

Instruction Level (Section Override)

Choose a valid value from the list to indicate the general nature and difficulty of instruction provided for this section. This overrides the value from the Course. By default, this is set to the Course Value.

[S_WY_SEC_X]Instruction_Level

Transcript Collection

Medium of Instruction (Section Override)

Choose a valid value from the list to indicate the media through which teachers provide instruction to students, and students and teachers communicate about instructional matters. This overrides the value from the Course. By default, this is set to the Course Value.

[S_WY_SEC_X]Medium_Of_Inst

WDE684

Milestones (Section Override)

Enter the number of Milestones for this section. This is required only if the Medium of Instruction of the section is Distance Education or Correspondence Instruction. This overrides the value from the Course. By default, this is set to the Course Value.

[S_WY_SEC_X]Milestones

WDE684

Provider ID (Section Override)

Enter the WDE ID of the School of Institution that is the service provider of the course. This is required only if the service provider is not the current school. This overrides the value from the Course. By default, this is set to the Course Value.

[S_WY_SEC_X]Provider_ID

WDE684

Defining Years & Terms

Years & Terms > New

Years & Terms > Edit Terms

Name

Enter the name of the term.

[Terms]Name

Abbreviation

Enter an abbreviation for the term.

[Terms]Abbreviation

First Day of Term

Enter the first day of the term.

[Terms]FirstDay

Last Day of Term

Enter the last day of the term.

[Terms]LastDay