Organization Setup
This category captures organization class periods, graduation plans, locations, and programs. The Organization Setup category includes the following data views and resources:
Locations (Rooms)
This data view represents a detailed list of Locations (Rooms) successfully published to the ODS. This represents the physical space where students gather for a particular class/section.The published view layout provides the School Name, Room Number, Last Publish Date, Publishing ID, and Resource ID.
locations
This resource represents the physical space where students gather for a particular class/section. The location may be an indoor or outdoor area designated for the purpose of meeting the educational needs of students.
Primary PowerSchool Source Data
- [Sections]
- [Room]
Selection Criteria
Records are published if the following criteria are met:
- The school must not be excluded from state reporting.
- The room is assigned to at least one course section based on [Sections]Room.
Resource Output
- A single record is published for each room or classroom at each school if the room has been assigned to at least one course section.
- The locations resource is not dependent on the prior publishing of any Ed-Fi resources.
- LEAs and Schools may upload (publish) data to the Ed-Fi ODS in real time or on-demand (“Run Now” button).
Note: Click Export to export the data collection results to an Excel spreadsheet.
Data Element | Description | [Table]Data Type | Stored in [Table]Field | Req’d |
|---|---|---|---|---|
schoolReference A reference to the related School resource. | R | |||
/schoolId | The school associated with this location. | Integer | SchoolID downloaded from the state Derived from: [Sections]SchoolID | R |
| classroomIdentificationCode | A unique number or alphanumeric code assigned to a room by a school, school system, state, or other agency or entity. | String | [Sections]Room | R |
| maximumNumberOfSeats | The most number of seats the class can maintain. | Integer | When [Room]Occupancy_Maximum is greater than 0: [Room]Occupancy_Maximum When [Sections]MaxEnrollment is greater than 0: [Sections]MaxEnrollment | O |
Class Periods
This view captures the available class period meeting times reflected in the scheduling configurations for each school as published in the ClassPeriod resource within the Education Organization category. The published view layout provides the School Name, Period Name, Period Number, Last Publish Date,Publishing ID and Resource ID.
classPeriods
This resource represents the designation of a regularly scheduled series of class meetings at designated times and days of the week.
Primary PowerSchool Source Data
- [Period]
Selection Criteria
Records are published if the following criteria are met:
- The school must not be excluded from state reporting.
- The period number associated with the period name be equal or greater than 0.
Resource Output
- A single record is published for each unique class period at each school based on the year for the Term selected in the PowerSchool UI.
- The classPeriods resource is not dependent on the prior publishing of any Ed-Fi resources.
- LEAs and Schools may upload (publish) data to the Ed-Fi ODS in real time or on-demand (“Run Now” button).
Note: Click Export to export the data collection results to an Excel spreadsheet.
Data Element | Description | [Table]Data Type | Stored in [Table]Field | Req’d |
|---|---|---|---|---|
schoolReference A reference to the related School resource. | R | |||
/schoolID | The school associated with the class period. | Integer | SchoolID downloaded from the state Derived from: [Period]SchoolID | R |
| name | A unique number or alphanumeric code assigned to a classroom period. | String | Derived from: [Period]Abbreviation | R |
Programs
This data view represents a detailed list of programs successfully published to the ODS. The published view layout provides the School Name, Program Type, Program Name, Last Publish Date, Publishing ID, and Resource ID.
programs
This view captures the program(s) that the students participate in or are served by.
Primary PowerSchool Source Data
- [Prefs]
- [CST_PubProgram]
Selection Criteria
Records are published if the following criteria are met:
- This resource has no specific selection criteria.
Resource Output
- The programs resource is not dependent on the prior publishing of any Ed-Fi resources.
- The programs resource is published at the district level.
- LEAs and Schools may upload (publish) data to the Ed-Fi ODS in real time or on-demand (“Run Now” button).
Note: Click Export to export the data collection results to an Excel spreadsheet.
Data Element | Description | [Table]Data Type | Stored in [Table]Field | Req’d |
|---|---|---|---|---|
educationOrganizationReference A reference to the related EducationOrganization resource. | R | |||
/educationOrganizationId | The LEA associated with the program. | Integer | LEAID downloaded from the state Derived from: | R |
| type | The type of program, for example, Adult Ed, CTE, Bilingual. | String | [CST_PubProgram]Type Valid values:
| R |
| name | The formal name of the program of instruction, training, services or benefits available through federal, state, or local agencies. | String | [CST_PubProgram]Name Valid values:
| R |
Graduation Plans
This data view represents a detailed list of Graduation Plans successfully published to the ODS. This represents a plan outlining the required credits, credits by subject, credits by course, and other criteria required for graduation. A graduation plan may be one or more standard plans defined by an education organization and/or individual plans for some or all students. The published view layout provides the School Name, Graduation School Year, Graduation Plan Type, Last Publish Date, Publishing ID, and Resource ID.
graduationPlans
Primary PowerSchool Source Data
- [GradPlan]
- [S_WY_STU_X]
- [Students]
Selection Criteria
Records are published if the following criteria are met:
- The school must not be excluded from state reporting.
- The school must have at least one student in grades 9 - 13 who is linked to the graduation plan.
- The graduation year must be between the graduation plan's start and end years. ([GPVersion]StartYear and [GPVersion]EndYear)
Resource Output
- A graduationPlans record is published for each school and school year where at least one student is linked to the plan via [GPStudentPlan] for that graduation year.
- The graduationPlans resource is not dependent on the prior publishing of any Ed-Fi resources.
- LEAs and Schools may upload (publish) data to the Ed-Fi ODS in real time or on-demand (“Run Now” button).
Note: Click Export to export the data collection results to an Excel spreadsheet.
Data Element | Description | [Table]Data Type | Stored in [Table]Field | Req’d |
|---|---|---|---|---|
educationOrganizationReference A reference to the related EducationOrganization resource. | R | |||
/educationOrganizationId | The school associated with the graduation plan. | Integer | SchoolID downloaded from the state Derived from: [Schools]School_Number | R |
schoolYearTypeReference A reference to the related SchoolYearType resource. | R | |||
/schoolYear | The school year for the graduation plan. | Integer | [Students]Graduation_Year, if populated Otherwise: [Students]ClassOf | R |
| typeDescriptor | graduationPlanTypeDescriptor - The type of academic plan the student is following for graduation, for example, Minimum, Recommended, Distinguished, or Standard. | Descriptor | If [GradPlan]PlanType =
If [S_WY_STU_X]VocationalConcentrator = Y for a student in the graduating year
| R |
| individualPlan | An indicator of whether the graduation plan is tailored for an individual. | Boolean | False | O |
| totalRequiredCredits | The total number of credits required for graduation under this plan. | Number | Calculated from [GPNode]CreditCapacity where [GPNode]GPVersionId = [GPVersion]ID, excluding redundant credits from parent node records | R |