District Setup

Data Element

Additional Information

[Table]FieldName

Used in these Reports

Entering Attendance Preferences

Global Attendance Preferences

Attendance

Attendance

Set attendance preferences for all schools on this server.

[Prefs]

Entering Calendar Membership Types

Calendar Membership Types > [Edit/New] > Calendar Membership Type

Code

Enter the calendar membership type code.

[Gen]Value

[Gen]Cat=dailymembtypes

Meaning

Enter the calendar membership type meaning.

[Gen]Name

[Gen]Cat=dailymembtypes

Adding Course Information

Courses > Edit Course District Information

Courses > View Master Course List > New

Course Name

Enter the course name.

[Courses]Course_Name

WDE638, WDE684

Course Number

Enter the course number.

[Courses]Course_Number

WDE638, WDE684

Alternate Course Number

Enter the School Codes for Exchange of Data (SCED) course code. For details see the NCES SCED codes.

[Courses]Alt_Course_Number

WDE638

CRDC Report

Credit Type

The type of credit awarded to this course.

[Courses]Credit_Type

WDE638

Credit Hours

The number of credit hours awarded to this course.

[Courses]Credit_Hours

WDE638

Department

Enter the course department.

[Courses]Sched_department

Scholarship Course Indicator

recent update

Choose the applicable scholarship course code.

[S_WY_CRS_X]Scholarship_Course

WDE638, WDE950

Instruction Level

Choose a valid value from the list to indicate the general nature and difficulty of instruction provided throughout a course. The valid values are:

RM - Remedial

SE - Special Education Course

BA - Basic

GE - General

HL - Honors Level

GT - Gifted & talented level

IB - International Baccalaureate program

AP - Advanced placement

CL - College level

EL - English Language Learner

HS - Accepted as a high school equivalent

[S_WY_CRS_X]Instruction_Level

WDE638, WDE684

CRDC Report

Medium of Instruction

Choose a valid value from the list to indicate the media through which teachers provide instruction to students, and students and teachers communicate about instructional matters. The valid values are:

TB - Technology-based instruction in classroom

CI - Correspondence instruction

FF - Face-to-face instruction

DE - Distance Education

CB - Center-based instruction

IS - Independent Study

IN - Internship

RM - Remote Education

AS - From Another School

[S_WY_CRS_X]Medium_Of_Inst

WDE684

Provider ID

Enter the WDE ID of the School of Institution that is the service provider of the course. This is required only if the service provider is not the current school.

[S_WY_CRS_X]Provider_ID

WDE684

Milestones

Enter the number of Milestones for this course. This is required only if the Medium of Instruction of the course is Distance Education or Correspondence Instruction.

[S_WY_CRS_X]Milestones

WDE684

Setting Up Virtual Education Course Information

Virtual Education Course Information

Virtual Education

Choose Yes or No from the pop-up menu to indicate if this course is a virtual education course.

[S_WY_CRS_X] VirtualEducation

WDE638

Career Technical Education

Choose Yes or No from the pop-up menu to indicate if this course is a CTE course.

[S_WY_CRS_X] CareerTechnicalEducation

WDE638

College Concurrent

Choose Yes or No from the pop-up menu to indicate if this course can be taken by students receiving both college and high school credit.

[S_WY_CRS_X] CollegeConcurrent

WDE638

Credit Recovery

Choose Yes or No from the pop-up menu to indicate if this course is a credit recovery course.

Note: A credit recovery course is a course designed for students, who have failed a course, to have the opportunity to retake a course and earn academic credit.

[S_WY_CRS_X] CreditRecovery

WDE638

Delivery Method

Choose a valid value from the list to indicate the course delivery method.

Valid values:

• OA - Online Asynchronous

• OS - Online Synchronous

• IV - Interactive Video

• VS - Video Streaming

• CO - Correspondence

[S_WY_CRS_X] DeliveryMethod

WDE638

Entering District Information

District Information

Name of District

Enter the district name.

[Prefs]Value

[Prefs]Name=districtname

District Number

Enter the district number.

[Prefs]Value

[Prefs]Name=districtnumber

WDE638

Load Codes/Subcodes

This link appears if the WY Incident Management configuration file has not been loaded.

N/A

WDE636

Load is complete

This message appears if the WY Incident Management configuration file has been loaded.

N/A

WDE636

Adding Districts of Residence

Districts of Residence > [New/Edit] District of Residence

District ID

Enter the district ID.

[Gen]Value

[Gen]Cat=districts

District Name

Enter the district name.

[Gen]Name

[Gen]Cat=districts

Setting Up Entry Codes

Adding Entry Code

Entry Codes > [New/Edit] Entry Code

Code set

Select the Code set type.

[CODESET]CODETYPE=EntryCode

Code

Enter the entry code.

[CODESET]Code

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the entry code description.

[CODESET]Description

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate

Setting Up Exit Code

District Setup > Code Sets > ExitCode

Code set

Select the Code set type.

[CODESET]CODETYPE=ExitCode

Code

Enter the exit code.

[CODESET]Code

Display Value

Enter the code display value.

[CODESET]DisplayValue

Description

Enter the exit code meaning.

[CODESET]Description

Sort Order

Enter a sort order to determine where the code displays on the page.

[CODESET] UIDisplayOrder

Start Date

Enter a start date to activate this code.

[CODESET]EffectiveStartDate

End Date

Enter an end date to inactivate this code.

[CODESET]EffectiveEndDate8

Configuring Federal Race and Ethnicity Information

Defining Federal Ethnicity and Race Settings

Federal Ethnicity and Race Settings

Ethnicity Decline to Specify

The “decline to specify” setting is not required for Wyoming.

N/A

Not Required

Race Decline to Specify

The “decline to specify” setting is not required for Wyoming.

N/A

Not Required

Setting Up Federal Race Categories

Federal Ethnicity and Race Settings > [New/Edit] Federal Race Category

Note: See article 57847 on PowerSource for import templates and instructions for the initial setup of the ethnicity/race code.

Code

Enter the federal race category code.

[Gen]Name

[Gen]Cat=federalrace

Description

Enter the federal race category description.

[Gen]Value

[Gen]Cat=federalrace

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings pageappears. Enter a sort order for the federal race category.

[Gen]SortOrder

[Gen]Cat=federalrace

Adding District Race Codes

Federal Ethnicity and Race Settings > [New/Edit] District Race Code

Note: See article 57847 on PowerSource for import templates and instructions for the initial setup of the ethnicity/race code.

Code

Enter the district race code.

[Gen]Name

[Gen]Cat=race

Description

Enter the district race description.

[Gen]ValueT

[Gen]Cat=race

Federal Category

Choose the associated federal race category from the pop-up menu.

[Gen]Value

[Gen]Cat=race

WDE684

Alt Race Code

Enter an alternate, equivalent race code.

Note: This field can be used for SIF.

[Gen]Value2

[Gen]Cat=race

Defining Incident Management Information

Setting Up Incident Management Codes & Subcodes

Incident Management > Code & Subcode Setup

Note: Incident codes and subcodes can be loaded automatically using the Wyoming configuration file on the District Info page. See the Appendix for Wyoming Incident Management codes.

For more information about Wyoming discipline incidents, see  Incident Management Quick Entry. 

Action Codes

Verify that Wyoming specific Action codes exist.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=actioncode

WDE636

Attribute Codes

There are Wyoming specific Attribute codes.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=attributecode

WDE636

Behavior Codes

Verify that Wyoming specific Behavior codes exist.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=behaviorcode

WDE636

Participant Attribute Codes

There are Wyoming specific Participant Attribute codes.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=participantattributecode

WDE636

Location Codes

There are Wyoming specific Location codes.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=locationcode

WDE636

Object Codes

Verify that Wyoming specific Object codes exist.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=objectcode

WDE636

Object Subcodes

Verify that Wyoming specific Object subcodes exist.

[Incident_LU_Sub_Code]Sub_Category

[Incident_LU_Sub_Code]Code_Type=objectcode

WDE636

Participant Role Codes

There are Wyoming specific subcodes. The following codes are available by default: Offender, Victim, Witness, Reporter.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=personcode

WDE636

Time Codes

There are Wyoming specificTime codes.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=timecode

WDE636

Duration Codes

Verify that Wyoming specific Duration codes exist.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=durationcode

WDE636

Action Change Codes

There are no Wyoming specific Action Change codes.

N/A

Not Required

Action Attributes

Verify that Wyoming specific Action Attribute codes exist. For Wyoming, the Action Attribute codes are used to set up Instructional Support Indicator and Action Authority Codes.

[Incident_LU_Code]Code_Type=actionattribute

[Incident_LU_Code]Incident_Category

WDE636

Defining Incident Types

Incident Management > Incident Types

Name

Verify that the incident type WY State Reporting is set up. This incident type must not be removed.

For more information about Wyoming discipline incidents, see the Incident Management Quick Entry.

Note: The Local Use Only incident type can be modified for non-WY reporting.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=incidenttypecode

WDE636

Setting up Ethnicity Codes

Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code

Code

Enter the ethnicity code.

[Gen]Value

[Gen]Cat=ethnicity

No longer used

Description

Enter the ethnicity description.

[Gen]Name

[Gen]Cat=ethnicity

No longer used

Adding School Info

Schools/School Info > Edit School

School Name

Enter the school name.

[Schools]School_Name

WDE684

School Abbreviation

Enter the school abbreviation.

[Schools]Abbreviation

School Address

Enter the school address.

[Schools]SchoolAddress

School City

Enter the school city.

[Schools]SchoolCity

School State/Province

Enter the school state/province.

[Schools]SchoolState

School Postal/Zip Code

Enter the school postal/zip code.

[Schools]SchoolZIP

School Phone Number

Enter the school phone number.

[Schools]SchoolPhone

School Number

Enter the 3-digit school number, including any leading zeros.

[Schools]School_Number

WDE684

Alternate School Number

Enter the alternate school number.

[Schools]Alternate_School_Number

StatePrid

Enter the state ID.

[Schools]SIF_StatePrID

WDE638, WDE684

Exclude From State Reporting?

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

Grades

Enter the school grades (lowest - highest).

Note: Grade levels must be in the range -10 to 20.

[Schools]Low_Grade

[Schools]High_Grade

WDE638

CRDC Report

Principal’s Name

Enter the principal’s name.

[Schools]Principal

Defining Years & Terms

Years & Terms

Note: Setup the school year term at the District Office for the Student Attendance Summary report to run correctly.

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

[Terms]

Name

Enter the name of the school year term. For example, 2012-2013.

[Terms]Name

Abbreviation

Enter an abbreviation for the term. For example, 12-13.

[Terms]Abbreviation

First Day of Term

Enter the first day of the term.

[Terms]FirstDay

Last Day of Term

Enter the last day of the term.

[Terms]LastDay

Portion

What portion of the school year does this term represent?

[Terms]Portion

WDE638

Home Language Codes

Codes

Enter the home language code in lower-case.

[S_WY_HomeLanguage_S]HomeLangCode

WDE684

Description

Enter the description for the home language.

[S_WY_HomeLanguage_S]HomeLangDesc

Configuring CRDC District Setup

CRDC District Setup

District Setup > Wyoming-specific Functions: Civil Rights Data Collection > Civil Rights Data Collection

District Setup > School/School Info > Edit School > Civil Rights Data Collection (CRDC) > Refer to CRDC District Setup