Discipline Incident Report

Introduction

The Discipline Incident report provides aggregated discipline incidents data of the current school year from the Incident Management module for the WDE636 (Report of Disciplinary Actions and Crimes and Violence Incidents). The aggregate data generated by this report must be then entered into the WDE636 Excel Workbook provided by WDE on their Data Collection Suite - Forms Inventory website.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

The report includes records from the Incident Management module based on the following criteria:

All students must be enrolled at any given time in a school in the current school year.
All Incidents occurred in the current school year.
Incident type is WY State Reporting.
Incident participant is Offender.

Once the records are selected, they are aggregated in different categories as required by Wyoming Department of Education (WDE).

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Report Input

For help with navigation and running the report, see How to Find and Generate a Report .

Field

Description

Schools to Include

If run at the district level, choose one of the following:

Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included.
All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

School Year

Select the applicable school year.

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Report Output

The report output is generated as Discipline_Incidents_WDE636_[DateTimestamp].zip file that contains the following CSV files:

Discipline Incidents (Discipline_Incidents_[DateTimestamp].csv)
Discipline Incidents Audit (Discipline_Incidents_Audit_[DateTimestamp].csv)

The individual CSV files are described below in more detail. See Understanding the Report Output Table for a definition of each column in the table.

Discipline Incidents (Discipline_Incidents_[DateTimestamp].csv)

This file contains the aggregated counts of the discipline incidents data required for the WDE636 Excel Workbook.

Item	Rules
1. Expulsions
Students NOT IDEA and Education Service were provided	IDEA = N - No and Action Taken = S - Expulsion (Educational Services Provided)
Students NOT IDEA and Education Service were NOT provided	IDEA = N - No and Action Taken = E - Expulsion (No Educational Service Provided)
Students that are IDEA and Education Service were provided	IDEA = Y - Yes and Action Taken = S - Expulsion (Educational Services Provided)
Students that are IDEA and Education Service were NOT provided	IDEA = Y - Yes and Action Taken = E - Expulsion (No Educational Service Provided)

2. Students Involved with Firearms - grouped by Grade Level and Weapon Type
Handgun	Object Code = H - Handgun
Rifle/Shotgun	Object Code = R - Rifle or Shotgun
Multiple Weapons	Object Code = H - Handgun / R - Rifle or Shotgun / F - Other Firearm
Other	Object Code = F - Other Firearm

3. Firearms Discipline NOT IDEA - grouped by Discipline Method General Rule: Students IDEA = N - No
Expulsions with NO Educations Services provided	Action Taken = E - Expulsion (No Educational Service Provided)
Expulsions with Educations Services provided under IDEA	Action Taken = S - Expulsion (Educational Services Provided)
Expulsions Modified to less than one year with NO Education services provided	Action Taken = E - Expulsion (No Educational Service Provided) and Action Attribute = ShortenedExpulsion
Expulsions Modified to less than one year with Education services under IDEA	Action Taken = S - Expulsion (Educational Services Provided) and Action Attribute = ShortenedExpulsion
Other removal - other reasons such as death, withdrawal, or incarceration	Action Taken = R - Removal for Other Reasons
Other discipline action	Action Taken are other than the following: E - Expulsion (No Educational Service Provided) S - Expulsion (Educational Services Provided) R - Removal for Other Reasons N - No Action Taken
No action taken	Action Taken = N - No Action Taken

4. Firearms Discipline IDEA - grouped by Discipline Method General Rule: Students IDEA = Y - Yes
Expulsions with Educations Services provided under IDEA	Action Taken = S - Expulsion (Educational Services Provided)
Expulsions Modified to less than one year with Education services under IDEA	Action Taken = S - Expulsion (Educational Services Provided) and Action Attribute = ShortenedExpulsion
Other removal - other reasons such as death, withdrawal, or incarceration	Action Taken = R - Removal for Other Reasons
Other discipline action	Action Taken are other than the following: E - Expulsion (No Educational Service Provided) S - Expulsion (Educational Services Provided) R - Removal for Other Reasons N - No Action Taken
No action taken	Action Taken = N - No Action Taken

5. IDEA Total Discipline Removals - grouped by Disability Category, Race Ethnicity, Sex and LEP Status. This is the number of times a student was removed for each category. General Rule: Students IDEA = Y - Yes and Action Taken other than N - No Action Taken and Duration is greater than 0.5 days
Disability Category Autism Deaf-Blind Developmental Delay (age 3-10 only) Emotional Disturbance Hearing Impairment Intellectual Disability Multiple Disabilities Orthopedic Impairment Specific Learning Disability Speech Language Impairment Traumatic Brain Injury Visual Impairment Other Health Impairment	Primary Disability of the student. AT - Autism DB - Deaf-Blindness DD - Developmental Delay ED - Emotional Disability HI - Hearing Impairment (including Deafness) CD - Cognitive Disability MU - Multiple Disabilities OI - Orthopedic Impairment LD - Specific Learning Disability SL - Speech/Language Impairment BI - Traumatic Brain Injury VI - Visual Impairment (including Blindness) HL - Other Health Impairment
Race/Ethnicity American Indian or Alaska Asian Black or African American Hispanic/Latino Native Hawaiian or other Pacific Islander White Two or more races	Federal Ethnicity and Race of the student. I = American Indian or Alaska A = Asian B = Black or African American H = Hispanic/Latino P = Native Hawaiian or other Pacific Islander W = White M = Two or more races
Sex Female Male	Gender or the student. F = Female M = Male
LEP Status LEP Not LEP	ELL Status of the student. ELL = Yes ELL other than Yes

6. IDEA Disciplinary Removal Length - grouped by Disability Category, Race Ethnicity, Sex and LEP Status as described in item 5. This is the number of students that were removed based on Item 5. General Rule: Students IDEA = Y - Yes and Action Taken other than N - No Action Taken and Duration is greater than 0.5 days
6.1 - Removal 1 Day or Less	Duration less than or equal to 1 day. If Actual Duration is blank then Assigned Duration is processed.
6.2 - Removal 2-10 days	Duration greater than or equal to 2 and less than or equal to 10 days. If Actual Duration is blank then Assigned Duration is processed.
6.3 - Removal greater than 10 days	Duration greater than 10 days. If Actual Duration is blank then Assigned Duration is processed.

7. IDEA Suspensions/Expulsions - grouped by Disability Category, Race Ethnicity, Sex and LEP Status as described in item 5. General Rule: Students IDEA = Y - Yes
7.1 - Out of School Suspensions/Expulsions	Action Taken is one of the following: O - Out of School Suspension E - Expulsion (No Educational Service Provided) S - Expulsion (Educational Services Provided)
7.1.1 - Removed for 10 days or less	Duration less than or equal to 10 days. If Actual Duration is blank, then Assigned Duration is processed.
7.1.2 - Removed for more than 10 days	Duration greater than 10 days. If Actual Duration is blank, then Assigned Duration is processed.
7.2 - In School Suspensions	Action Taken = I - In School Suspension
7.2.1 - Removed for 10 days or less	Duration less than or equal to 10 days. If Actual Duration is blank, then Assigned Duration is processed.
7.2.2 - Removed for more than 10 days	Duration greater than 10 days. If Actual Duration is blank, then Assigned Duration is processed.

8. IDEA Removal to Interim Alternative Setting - grouped by Disability Category, Race Ethnicity, Sex and LEP Status as described in item 5. General Rule: Students IDEA = Y - Yes
8.1 - Unilateral removed by School Personnel	Action Taken = A - Alternative Placement by School Personnel
8.2 - Removed based on a Hearing Officer	Action Taken = H - Alternative Placement by Hearing Officer

9. IDEA Reasons for Unilateral Removal - grouped by Disability Category, Race Ethnicity, Sex, and LEP Status as described in item 5. General Rule: Students IDEA = Y - Yes
9.1 - Removed for Drugs	Incident Attribute = Drugs-related
9.2 - Removed for Weapons	Any object other than No Weapon
9.3 - Removed for Bodily Injury	Participant Attribute is S = Serious Bodily Injury

10. Seclusion and Restraints
10.1 - Seclusion and Restraint Interventions
10.1.1 - Students that were IDEA seclusion	IDEA = Y - Yes and Action Attribute is one of the following: PS - Physical Seclusion MS - Mechanical Seclusion OS - Other Seclusion
10.1.2 - Students that were NOT IDEA seclusion	IDEA = N - No and Action Attribute is one of the following: PS - Physical Seclusion MS - Mechanical Seclusion OS - Other Seclusion
10.1.3 - Students that were IDEA restraint	IDEA = Y - Yes and Action Attribute is one of the following: PR - Physical Restraint MR - Mechanical Restraint OR - Other Restraint
10.1.4 - Students that were NOT IDEA restraint	IDEA = N - No and Action Attribute is one of the following:
10.2 - Restraint Serious Bodily Injury
10.2.1 - Restraint with Serious Bodily Injury	Participation Attribute Code = RI - Inflicted Injury and Action Attribute is one of the following: PS - Physical Seclusion MS - Mechanical Seclusion OS - Other Seclusion PR - Physical Restraint MR - Mechanical Restraint OR - Other Restraint The number of students restrained with a serious bodily injury.

Discipline Incidents Audit (Discipline_Incidents_Audit_[DateTimestamp].csv)

This file contains the list of students with certain data elements that provide districts the ability to troubleshoot the aggregated counts processed by the report.

Item #	Data Element	Description	[Table]FieldName
1	Student Name	Students Name includes Last, First, and Middle.	[Students]Last_Name, First_Name, Middle_Name
2	StudentNumber	Student number for use of search, export, or import.	[Students]StudentNumber
3	Student Id	Student ID for use of search and direct data export.	[Students]StudentID
4	Grade_Level	Current grade level of the student.	[Students]Grade_Level [ReEnrollments]Grade_Level
5	School Id	School ID of the school attended by the student.	[Students]SchoolID [ReEnrollments]SchoolID
6	Idea	Indicates if the student was IDEA. 0 = N:No, 1 = Y:Yes.	[S_WY_STU_X]IDEA [S_WY_REN_X]IDEA
7	Disability Category	Indicates the primary disability of the student if is IDEA. AT - Autism DB - Deaf-Blindness DD - Developmental Delay ED - Emotional Disability HI - Hearing Impairment (including Deafness) CD - Cognitive Disability MU - Multiple Disabilities OI - Orthopedic Impairment LD - Specific Learning Disability SL - Speech/Language Impairment BI - Traumatic Brain Injury VI - Visual Impairment (including Blindness) HL - Other Health Impairment	[S_WY_SEN_X]PrimaryDisability
8	Gender	Indicates the sex of the student. M = Male, F = Female.	[Students]Gender
9	Ethnicity	Indicates the Ethnicity and Race of the student. I = American Indian or Alaska A = Asian B = Black or African American H = Hispanic/Latino P = Native Hawaiian or other Pacific Islander W = White M = Two or more races	[Students]FedEthnicity or [StudentRaces]RaceCd
10	LEP	Indicates if the student was LEP. 1 = Y: Yes, any other value is 0.	[S_WY_STU_X]ELL
11	Incident Id	Identifier (ID) of the incident being reported.	[PSRW_INCIDENT]IncidentID
12	Incident Date	Date of the incident being reported.	[PSRW_INCIDENT]Incident_TS (date portion)
13	Incident Category	The category of the incident reported for which action was taken.	[PSRW_INCIDENTACTION]INCIDENT_CATEGORY of the Action

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Selection Criteria

Student Selection

Report Input

Report Output

Discipline Incidents (Discipline_Incidents_[DateTimestamp].csv)

Discipline Incidents Audit (Discipline_Incidents_Audit_[DateTimestamp].csv)

Introduction