Student Setup
Contents
Introduction
The following data elements are required for state reporting.
To perform student-specific tasks:
- To add a new student, on the Start Page, in the left panel, click Enroll New Student. The Enroll New Student page appears.
OR
- To open an existing student record, on the Start Page search for the student. If the search results show multiple students, under Current Student Selection, click the student's name. The last accessed student page opens for the student selected.
Note: The following information describes the setup required for State Reporting. For information about general student setup, see Help > System Help.
Data Element | Additional Information | [Table]FieldName | Used in these Reports |
Define Vermont State Information | |||
Current Enrollment InformationNavigation: Student, State/Province - VT, Current Enrollment | |||
| Exclude Student from State Reporting | Select the checkbox to exclude the student from state reporting. | [Students]State_ExcludeFromReporting | |
| Admission Status | Choose the student's admission status from the pop-up menu. | [S_VT_STU_X]AdminStat | 4_PS_Enroll |
Edit Course Enrollment RecordNavigation: Student, All Enrollments, Edit Enrollment | |||
| Course Enrollment Status | Select the override status. | [S_VT_STU_X]CourseEnrollmentStatus | |
| Exclude from Publishing | Select this option to exclude the course enrollment from Ed-fi publishing. | [S_CC_X]ExcludeFromEdFi | Ed-Fi Publishing |
Enter Student's Legal Name and GenderNavigation: Student Selection, Demographics | |||
| Name (Last, First Middle) | Enter the student’s first, middle, and last name. Choose the suffix from the pop-up menu. See the Appendix for suffix codes. | [Students]Last_Name [Students]First_Name [Students]Middle_Name [S_VT_STU_X]NameSuffix | All Reports |
| Legal Name (Last, First Middle Suffix) | This field overrides student names on state reports. This field is only required if the legal name does not match the preferred name. If the student's legal name matches the student's preferred name, click Copy to populate the legal name fields. If the student's legal name does not match the student's preferred name, enter the student's legal name. | [StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_Suffix | All Reports |
| Gender | Choose the student's preferred gender from the pop-up menu:
| [Students]Gender | All Reports |
| Legal Gender | This field overrides student gender on state reports. This field is only required if the legal gender does not match the preferred gender. If the student's legal gender matches the student's preferred gender, click Copy to populate the legal gender field. If the student's legal gender does not match the student's preferred gender, choose the student's legal gender from the pop-up menu. | [StudentCoreFields]PSCore_Legal_Gender | |
AOE Census DataStudent > State/Province - VT > AOE Census Data Summary > Edit Without Adding to History/New AOE Census Record Click Edit Without Adding to History to edit the current record without creating a new record. Click New AOE Census Record to add a new record and save the current record to the history. To view previous records, click AOE Census History. | |||
| Funding Source | Choose the student's funding source from the pop-up menu. | [S_VT_STU_X]FundSource | 6_PS_ADM |
| Town District Residence | Enter the town district residence. | [S_VT_STU_X]ADMTDist | 6_PS_ADM |
| Full/Part Time Status | Choose the student's status from the pop-up menu. Valid values:
| [S_VT_STU_X]ADMFPStat | 6_PS_ADM |
| Number of Hours Expected in School | Enter the number of hours expected in the school. | [S_VT_STU_X]ADMHours | 6_PS_ADM |
| ADM Type | Choose the student's ADM Type from the pop-up menu. Valid values:
| [S_VT_STU_X]ADMTyp | 6_PS_ADM |
| ADM Start Date | Enter the starting date for ADM. | [S_VT_STU_X]ADMBeg | 6_PS_ADM |
Home Study Town District of Residence | Enter the home study town. | [S_VT_STU_X]HS_ActivtDistID | 6_PS_ADM |
| Home Study Activity ADM | Enter the home study activity ADM. | [S_VT_STU_X]HS_ActivADM | 6_PS_ADM |
Define Support ServicesStudent > State/Province - VT > Support Services | |||
| Limited English Proficiency | Choose whether or not the student qualifies for Limited English Proficiency services from the pop-up menu. Valid values:
| [StudentCoreFields]LEP_Status | 17_CIRS_Offenders |
| Family Receiving Food Stamps | Choose whether or not the student's family receives food stamps from the pop-up menu. Valid values:
| ||
| Section 504 Services | Choose whether or not the student receives Section 504 Services from the pop-up menu. Valid values:
| [S_VT_STU_X]SS504 | 4_PS_Enroll |
| Educational Support Services (ACT 117) | Choose whether or not the student receives Educational Support Services from the pop-up menu. Valid values:
| [S_VT_STU_X]EST | 4_PS_Enroll |
| National School Lunch Program | Choose the student's Lunch Program eligibility status from the pop-up menu. Valid values:
| [S_VT_STU_X]NSLELG | 4_PS_Enroll |
| Received services under McKinney -Vento | Choose whether or not the student receives services under McKinney-Vento from the pop-up menu. Valid values:
| [S_VT_STU_X]MKService | 4_PS_Enroll |
| Homeless at any time during school year | Choose whether or not the student was homeless during the school year from the pop-up menu. Valid values:
| [S_VT_STU_X]Homeless | 4_PS_Enroll |
| Homeless Unaccompanied Youth | Choose whether or not the student is a Homeless Unaccompanied Youth from the pop-up menu. Valid values:
| [S_VT_STU_X]UnYouth | 4_PS_Enroll |
| Homeless Primary Night Time Residence | Choose the homeless student's Primary Night Time Residence from the pop-up menu. Valid values:
| [S_VT_STU_X]NTResNO | 4_PS_Enroll |
| Dual Enrollment Program | Choose whether or not the student participates in a Dual Enrollment Program from the pop-up menu. Valid values:
| [S_VT_STU_X]Dual_Enr | 4_PS_Enroll |
| IEP | Enter the Student's IEP Status. Valid values:
| [S_VT_STU_X]IEP | 17_CIRS_Offenders |
Define Title 1 EligibilityStudent > State/Province - VT > Title 1 | |||
| Targeted Assistance Services | Choose whether or not the student receives Targeted Assistance Services from the pop-up menu. Valid values:
| [S_VT_STU_X]T1Services | 4_PS_Enroll |
Instructional Services in Reading/Language Arts | Choose whether or not the student receives Instructional Services in Reading/Language Arts from the pop-up menu. Valid values:
| [S_VT_STU_X]IST1RLA | 4_PS_Enroll |
| Instructional Services in Mathematics | Choose whether or not the student receives Instructional Services in Mathematics from the pop-up menu. Valid values:
| [S_VT_STU_X]IST1Math | 4_PS_Enroll |
| Instructional Services in Science | Choose whether or not the student receives Instructional Services in Science from the pop-up menu. Valid values:
| [S_VT_STU_X]IST1Science | 4_PS_Enroll |
| Instructional Services in Social Sciences | Choose whether or not the student receives Instructional Services in Social Sciences from the pop-up menu. Valid values:
| [S_VT_STU_X]IST1Social | 4_PS_Enroll |
| Instructional Services in Vocational/Career | Choose whether or not the student receives Instructional Services in Vocational/Career from the pop-up menu. Valid values:
| [S_VT_STU_X]IST1Voc | 4_PS_Enroll |
| Other Instructional Services | Choose whether or not the student receives Other Instructional Services from the pop-up menu. Valid values:
| [S_VT_STU_X]IST1Other | 4_PS_Enroll |
| Support Services (health, dental, eye care) | Choose whether or not the student receives Support Services (health, dental, eye care) from the pop-up menu. Valid values:
| [S_VT_STU_X]SST1Health | 4_PS_Enroll |
| Guidance/Advocacy Support Services | Choose whether or not the student receives Guidance/Advocacy Support Services from the pop-up menu. Valid values:
| [S_VT_STU_X]SST1GUID | 4_PS_Enroll |
| Other Support Services | Choose whether or not the student receives Other Support Services from the pop-up menu. Valid values:
| [S_VT_STU_X]SST1Other | 4_PS_Enroll |
Define Out-of-State Educational Organization InformationStudent > State/Province - VT > Out of State Ed Org | |||
| Name of Out of State Ed Org (If applies) | Enter the full, legally accepted or popular name of an out-of-state education organization. | [S_VT_STU_X]OOSOrgName | 2_TS_Stu_ADMByEnrollingOrg |
| Out of State Ed Org Street Address | Enter the first line of the street/city/state/zip portion of the address of an out-of-state education organization. In North American addresses, this is usually the street address. | [S_VT_STU_X]OOSOrgAddr1 | 2_TS_Stu_ADMByEnrollingOrg |
| Out of State Ed Org City/Town | Enter the city/town portion of the address of an out-of-state education organization. | [S_VT_STU_X]OOSOrgCity | 2_TS_Stu_ADMByEnrollingOrg |
| Out of State Ed Org State | Enter the state portion of the address of an out-of-state education organization. | [S_VT_STU_X]OOSOrgState | 2_TS_Stu_ADMByEnrollingOrg |
| Out of State Ed Org Zip Code | Enter the zip code portion of the address of an out-of-state education organization. | [S_VT_STU_X]OOSOrgZip | 2_TS_Stu_ADMByEnrollingOrg |
Transfer InfoStudent > Transfer Info > Select Current Enrollment | |||
| Track | Choose the appropriate track from the pop-up menu. Note that track B is the Kindergarten AM setup and track C is the Kindergarten PM setup. | [Calendar_Day]A, B, C, D, E, F | |
| New Enrolling Org | Choose the exiting student's next educational organization from the drop down. | [S_VT_STU_X]NEWENRORGID | 4_PS_Enroll |