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Student Setup

Contents

Introduction

The following data elements are required for state reporting.

To perform student-specific tasks:

  • To add a new student, on the Start Page, in the left panel, click Enroll New Student. The Enroll New Student page appears.

OR

  • To open an existing student record, on the Start Page search for the student. If the search results show multiple students, under Current Student Selection, click the student's name. The last accessed student page opens for the student selected.

Note: The following information describes the setup required for State Reporting. For information about general student setup, see Help > System Help.

Data Element

Additional Information

[Table]FieldName

Used in these Reports

Define Vermont State Information

Current Enrollment Information

Navigation: Student, State/Province - VT,  Current Enrollment

Exclude Student from State Reporting

Select the checkbox to exclude the student from state reporting.

[Students]State_ExcludeFromReporting

Admission Status

Choose the student's admission status from the pop-up menu.

[S_VT_STU_X]AdminStat

4_PS_Enroll

Edit Course Enrollment Record

Navigation: Student,  All Enrollments, Edit Enrollment

Course Enrollment Status

Select the override status.

[S_VT_STU_X]CourseEnrollmentStatus

Exclude from Publishing

Select this option to exclude the course enrollment from Ed-fi publishing.

[S_CC_X]ExcludeFromEdFi

Ed-Fi Publishing

Enter Student's Legal Name and Gender

Navigation: Student Selection, Demographics

Name (Last, First Middle)

Enter the student’s first, middle, and last name. Choose the suffix from the pop-up menu.

See the Appendix for suffix codes.

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

[S_VT_STU_X]NameSuffix

All Reports

Legal Name (Last, First Middle Suffix)

This field overrides student names on state reports. This field is only required if the legal name does not match the preferred name.

If the student's legal name matches the student's preferred name, click Copy to populate the legal name fields. If the student's legal name does not match the student's preferred name, enter the student's legal name.

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_Suffix

All Reports

Gender

Choose the student's preferred gender from the pop-up menu:

  • (M) Male

  • (F) Female

  • (X) Non-Binary

[Students]Gender

All Reports

Legal Gender

This field overrides student gender on state reports. This field is only required if the legal gender does not match the preferred gender.

If the student's legal gender matches the student's preferred gender, click Copy to populate the legal gender field. If the student's legal gender does not match the student's preferred gender, choose the student's legal gender from the pop-up menu.

[StudentCoreFields]PSCore_Legal_Gender

AOE Census Data

Student > State/Province - VT > AOE Census Data Summary > Edit Without Adding to History/New AOE Census Record

Click Edit Without Adding to History to edit the current record without creating a new record. Click New AOE Census Record to add a new record and save the current record to the history. To view previous records, click AOE Census History.

Funding Source

Choose the student's funding source from the pop-up menu.

[S_VT_STU_X]FundSource

6_PS_ADM

Town District Residence

Enter the town district residence.

[S_VT_STU_X]ADMTDist

6_PS_ADM

Full/Part Time Status

Choose the student's status from the pop-up menu.

Valid values:

  • F - Full Time

  • P - Part Time

[S_VT_STU_X]ADMFPStat

6_PS_ADM

Number of Hours Expected in School

Enter the number of hours expected in the school.

[S_VT_STU_X]ADMHours

6_PS_ADM

ADM Type

Choose the student's ADM Type from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • R - Resident Student

  • S - State Placed Student

[S_VT_STU_X]ADMTyp

6_PS_ADM

ADM Start Date

Enter the starting date for ADM.

[S_VT_STU_X]ADMBeg

6_PS_ADM

Home Study Town District of Residence

Enter the home study town.

[S_VT_STU_X]HS_ActivtDistID

6_PS_ADM

Home Study Activity ADM

Enter the home study activity ADM.

[S_VT_STU_X]HS_ActivADM

6_PS_ADM

Define Support Services

Student > State/Province - VT > Support Services 

Limited English Proficiency

Choose whether or not the student qualifies for Limited English Proficiency services from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[StudentCoreFields]LEP_Status

17_CIRS_Offenders

Family Receiving Food Stamps

Choose whether or not the student's family receives food stamps from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

Section 504 Services

Choose whether or not the student receives Section 504 Services from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]SS504

4_PS_Enroll

Educational Support Services (ACT 117)

Choose whether or not the student receives Educational Support Services from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]EST

4_PS_Enroll

National School Lunch Program

Choose the student's Lunch Program eligibility status from the pop-up menu.

Valid values:

  • 130% FPL due to NSLP App. Cat. Elg. - at or below 130% of FPL due to Foster, Migrant, Homeless/Runaway indicated on NSLP Form/Application

  • 130% FPL due to SNAP DCERT - at or below 130% FPL due to SNAP Direct Certification

  • 130% FPL due to TANF or Other DCERT - at or below 130% FPL or below due to TANF, Reach Up, State-Placed Foster, Migrant, Homeless/Runaway, and Head Start Direct Certification

  • 130% FPL due to MEDICAID DCERT - at or below 130% FPL or below due to MEDICAID Direct Certification

  • 185% FPL due to MEDICAID DCERT - at or below 185% FPL due to MEDICAID Direct Certification

  • 130% FPL due to NSLP App - at or below 130% FPL due to household NSLP Application

  • 185% FPL due to NSLP App - at or below 185% FPL due to household NSLP Application

  • 185% FPL due to HIF - at or below 185% FPL due to Household Income Form

[S_VT_STU_X]NSLELG

4_PS_Enroll

Received services under McKinney -Vento

Choose whether or not the student receives services under McKinney-Vento from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - Not served by McKinney-Vento

  • Y - Served by McKinney-Vento

[S_VT_STU_X]MKService

4_PS_Enroll

Homeless at any time during school year

Choose whether or not the student was homeless during the school year from the pop-up menu.

 Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]Homeless

4_PS_Enroll

Homeless Unaccompanied Youth

Choose whether or not the student is a Homeless Unaccompanied Youth from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]UnYouth

4_PS_Enroll

Homeless Primary Night Time Residence

Choose the homeless student's Primary Night Time Residence from the pop-up menu.

Valid values:

  • [Blank] - Not Homeless

  • 01 - Shelters

  • 02 - Doubled Up

  • 03 - Unsheltered (cars, parks, campgrounds)

  • 04 - Hotels/Motels

[S_VT_STU_X]NTResNO

4_PS_Enroll

Dual Enrollment Program

Choose whether or not the student participates in a Dual Enrollment Program from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]Dual_Enr

4_PS_Enroll

IEP

Enter the Student's IEP Status.

Valid values:

  • " " - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]IEP

17_CIRS_Offenders

Define Title 1 Eligibility

Student > State/Province - VT > Title 1

Targeted Assistance Services

Choose whether or not the student receives Targeted Assistance Services from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]T1Services

4_PS_Enroll

Instructional Services in Reading/Language Arts

Choose whether or not the student receives Instructional Services in Reading/Language Arts from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]IST1RLA

4_PS_Enroll

Instructional Services in Mathematics

Choose whether or not the student receives Instructional Services in Mathematics from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]IST1Math

4_PS_Enroll

Instructional Services in Science

Choose whether or not the student receives Instructional Services in Science from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]IST1Science

4_PS_Enroll

Instructional Services in Social Sciences

Choose whether or not the student receives Instructional Services in Social Sciences from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]IST1Social

4_PS_Enroll

Instructional Services in Vocational/Career

Choose whether or not the student receives Instructional Services in Vocational/Career from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]IST1Voc

4_PS_Enroll

Other Instructional Services

Choose whether or not the student receives Other Instructional Services from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]IST1Other

4_PS_Enroll

Support Services (health, dental, eye care)

Choose whether or not the student receives Support Services (health, dental, eye care) from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]SST1Health

4_PS_Enroll

Guidance/Advocacy Support Services

Choose whether or not the student receives Guidance/Advocacy Support Services from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]SST1GUID

4_PS_Enroll

Other Support Services

Choose whether or not the student receives Other Support Services from the pop-up menu.

Valid values:

  • [Blank] - Not Set

  • N - No

  • Y - Yes

[S_VT_STU_X]SST1Other

4_PS_Enroll

Define Out-of-State Educational Organization Information

Student > State/Province - VT > Out of State Ed Org

Name of Out of State Ed Org (If applies)

Enter the full, legally accepted or popular name of an out-of-state education organization. 

[S_VT_STU_X]OOSOrgName

2_TS_Stu_ADMByEnrollingOrg

Out of State Ed Org Street Address

Enter the first line of the street/city/state/zip portion of the address of an out-of-state education organization. In North American addresses, this is usually the street address.

[S_VT_STU_X]OOSOrgAddr1

2_TS_Stu_ADMByEnrollingOrg

Out of State Ed Org City/Town

Enter the city/town portion of the address of an out-of-state education organization.

[S_VT_STU_X]OOSOrgCity

2_TS_Stu_ADMByEnrollingOrg

Out of State Ed Org State

Enter the state portion of the address of an out-of-state education organization.

[S_VT_STU_X]OOSOrgState

2_TS_Stu_ADMByEnrollingOrg

Out of State Ed Org Zip Code

Enter the zip code portion of the address of an out-of-state education organization.

[S_VT_STU_X]OOSOrgZip

2_TS_Stu_ADMByEnrollingOrg

Transfer Info

Student > Transfer Info > Select Current Enrollment

Track

Choose the appropriate track from the pop-up menu. Note that track B is the Kindergarten AM setup and track C is the Kindergarten PM setup.

[Calendar_Day]A, B, C, D, E, F

New Enrolling Org

Choose the exiting student's next educational organization from the drop down.

[S_VT_STU_X]NEWENRORGID

4_PS_Enroll


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