School Setup

Contents

Introduction

The following data elements are required for school setup. The first two pages of navigation are removed for brevity:

Start Page > School Setup.

On the Start Page, click the School link. The school list appears.
Choose a school from the pop-up menu. The school start page appears.
Click School. The School Setup page appears.

Class Rank: Class Rank Methods must be set up and the class rank must be calculated for the Student Academic Record SIF Object.

Data Element	Additional Information	[Table]FieldName	Length	Used in these Reports
Configuring Attendance Conversions Attendance Conversions > New/Edit Attendance Conversion
Name	Enter the attendance conversion name.	[Attendance_Conversion]Name	Max 50	Data Clearinghouse Student Attendance Summary
Defining Period-To-Day Attendance Conversions Attendance Conversions > [Select] Period > Period-To-Day Attendance Conversion
Periods Absent	The periods absent for the period-to-day attendance conversion for the FTE. Note: In Utah, Present attendance is required.	[Attendance_Conversion_Items] Conversion_Mode_Code=periodDay [Attendance_Conversion_Items]Input_Value	N/A	Data Clearinghouse Student Attendance Summary
Day Attendance Value	Enter the day attendance value for the period-to-day attendance conversion for the FTE. Note: In Utah, Period-to-Day attendance conversion is required.	[Attendance_Conversion_Items] Conversion_Mode_Code=periodDay [Attendance_Conversion_Items]Attendance_Value	N/A	Data Clearinghouse Student Attendance Summary
Defining Conversion Codes Attendance Conversions > Code > Edit Code
Code	Enter the code for the code-to-day attendance conversion for the FTE.	[Attendance_Conversion_Items] Conversion_Mode_Code=codeDay [Attendance_Conversion_Items]Input_Value	N/A	Data Clearinghouse Student Attendance Summary
Adding Full-Time Equivalencies Full-Time Equivalencies (FTE) > New/Edit Full-Time Equivalency (FTE)
Name	Enter the FTE name.	[FTE]Name	Max 80	Data Clearinghouse Student Attendance Summary
Default Attendance Mode	Choose the default attendance mode for the FTE code from the pop-up menu.	[FTE]Dflt_Att_Mode_Code	N/A	Data Clearinghouse Student Attendance Summary
Default Attendance Conversion	Choose the default attendance conversion for the FTE code from the pop-up menu.	[FTE]Dflt_Conversion_Mode_Code	N/A	Data Clearinghouse Student Attendance Summary
Setting Up Attendance Preferences Attendance Preferences
Attendance Recording Methods	Select the Meeting checkbox to enable meeting attendance. Select the Daily checkbox to enable daily attendance. Select the Time checkbox to enable time attendance. Select the Interval checkbox to enable interval attendance.	[Prefs]Name=ATT_RecordModeMeeting [Prefs]Value [Prefs]Name=ATT_RecordModeDaily [Prefs]Value	N/A	Data Clearinghouse Student Attendance Summary
Count these codes for period conversion	Choose Presents from the Count these codes for period conversion pop-up menu. Note: In Utah, Present attendance is required.	[Prefs]Name=ATT_CalcCntPresentsAbsences [Prefs]Value	N/A	Data Clearinghouse Student Attendance Summary
Defining Cycle Days Cycle Days > Edit Cycle Day Days > [Select Link] > Edit Cycle Day
Day Letter	Enter the day letter.	[Cycle_Day]Letter	N/A	Data Clearinghouse Student Attendance Summary
Day Abbreviation	Enter the day abbreviation.	[Cycle_Day]Abbreviation	Max 3	Data Clearinghouse Student Attendance Summary
Day Name	Enter the day name.	[Cycle_Day]Day_Name	Max 30	Data Clearinghouse Student Attendance Summary
Defining Schedule Periods Periods > Edit Period
Period Number	Enter the period number. Note: This is not an editable field.	[Period]Period_Number	N/A	Data Clearinghouse Student Attendance Summary
Period Abbreviation	Enter the period abbreviation.	[Period]Abbreviation	Max 3	Data Clearinghouse Student Attendance Summary
Period Name	Enter the period name.	[Period]Name	Max 80	Data Clearinghouse Student Attendance Summary
Setting Up the School Calendar Calendar Setup
Date	The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.	[Calendar_Day]Date	NA	Attendance & Membership Reports AEP (Except ROCP) Update Mobility Script Student Attendance Summary Student Attendance Summary Object
Day	Choose the appropriate cycle day from the pop-up menu. Note: The day should not be selected for Emergency Closure days.	[Calendar_Day]Cycle_Day_ID	N/A	Attendance & Membership Reports AEP (Except ROCP) Update Mobility Script Student Attendance Summary Student Attendance Summary Object
Schedule	Choose the appropriate bell schedule from the pop-up menu. Note: The schedule should not be selected for Emergency Closure days.	[Calendar_Day]Bell_Schedule_ID	N/A	Attendance & Membership Reports AEP (Except ROCP) Update Mobility Script Student Attendance Summary Student Attendance Summary Object
Tracks	Select the appropriate tracks. Note: Tracks should not be selected for Emergency Closure days.	[Calendar_Day]A [Calendar_Day]B [Calendar_Day]C [Calendar_Day]D [Calendar_Day]E [Calendar_Day]F	N/A	Attendance Reports that include Tracks IS Att. Summary by Grade Update Mobility Script
In Sess	Select the checkbox to count the calendar day in attendance calculation. Note: Deselect the checkbox for Emergency Closure days.	[Calendar_Day]InSession	N/A	Attendance & Membership Reports AEP (Except ROCP) Update Mobility Script Student Attendance Summary Calendar Summary Object Student Attendance Summary Object
Membership Value	Enter the membership value for the calendar day to use when calculating membership. Note: The value is normally 1 for each day. The value is 0 for Emergency Closure days.	[Calendar_Day]MembershipValue	N/A	Attendance & Membership Reports AEP (Except ROCP) Update Mobility Script Student Attendance Summary Student Attendance Summary Object
Creating/Editing Course Sections Sections > [select course] > [select section] > Edit Section
Course Number	Enter the course number for the section.	[Sections]Course_Number	Max 11	Data Clearinghouse Student Course and Program Membership Section Info Object
Term	Choose the term for the section from the pop-up menu.	[Sections]TermID	N/A	Data Clearinghouse Student Section Enrollment Object
Teacher (Teacher 1)	Choose the teacher for the section from the pop-up menu.	[Sections]Teacher	N/A	Data Clearinghouse
Section Number	Enter the section number.	[Sections]Section_Number	Max 10	Data Clearinghouse Section Info Object
District Where Taught	Enter the district number where this section is taught. Note: Leave blank if taught in the current district.	[Sections]WhereTaughtDistrict	3	Data Clearinghouse Section Info Object
School Where Taught	Enter the school number where this section is taught. Note: Leave blank if taught in the current school.	[Sections]WhereTaught	3	Data Clearinghouse Section Info Object
Exclude section from state reports	Select the appropriate checkbox to exclude this section from state reports. Valid values: 0 – Yes 1 – No	[Sections]Exclude_State_Rpt_YN	1	Data Clearinghouse
Teacher 2	Choose the second teacher for the section from the pop-up menu. Note: The value that will be reported is the Cactus ID of the teacher found in the Staff Edit page.	[S_UT_SEC_X]SecondTeacher	9	Data Clearinghouse
Teacher 3	Choose the third teacher for the section from the pop-up menu. Note: The value that will be reported is the Cactus ID of the teacher found in the Staff Edit page.	[S_UT_SEC_X]ThirdTeacher	9	Data Clearinghouse
College Granting Credit	Choose the college granting credit for this concurrent enrollment section from the pop-up menu.	[S_UT_SEC_X]CollegeGranting	2	Data Clearinghouse Section Info Object
Where Taught Campus	Choose the campus where the section is taught for concurrent enrollment from the pop-up menu. Valid values: (C) College campus (H) High School campus	[S_UT_SEC_X]CollegeCampus	1	Data Clearinghouse Section Info Object
Instruction Setting	Choose the instructional setting from the pop-up menu.	[S_UT_SEC_X]CrseInstrSetting	2	Data Clearinghouse Section Info Object
Vocational Multiplier	Enter the Vocational Multiplier value. This is used to adjust course membership for block course.	[S_UT_SEC_X]VocMult
Editing Final Grade Store Codes Final Grade Setup > Final Grade Name > Edit Final Grade
Name (Store Code)	Enter a name (Store Code) for this final grade.	[TermBins]StoreCode	2	Data Clearinghouse
Starting Date	Enter the starting date to indicate the date the term begins.	[TermBins]Date1	10	Data Clearinghouse
Ending Date	Enter the ending date to indicate the date the term ends.	[TermBins]Date2	10	Data Clearinghouse
Defining Years & Terms
Creating a New School Year Years & Terms > Create New School Year
Name of Term	Enter the name of the term.	[Terms]Name	N/A	Student Academic Record Object
First Day of School	Enter first day of the school year.	[Terms]First_Day	4	Calendar Summary Object Student Academic Record Object Term Info Object
Last Day of School	Enter the last day of the school year.	[Term]Last_Day	4	UT Unique ID Request File Student Academic Record Object Term Info Object
Editing School Year Terms Years & Terms > Term Setup > Edit Term
Abbreviation	Enter an abbreviation for the term.	[Terms]Abbreviation	N/A	Data Clearinghouse Calendar Summary Object Student Academic Record Object Term Info Object
What portion of the school year does this term represent?	Choose the appropriate proportional value from the pop-up menu.	[Terms]Portion	2	Data Clearinghouse School Info Object Student Academic Record Object Term Info Object

Introduction

Configuring Attendance Conversions

Defining Period-To-Day Attendance Conversions

Defining Conversion Codes

Adding Full-Time Equivalencies

Setting Up Attendance Preferences

Defining Cycle Days

Defining Schedule Periods

Setting Up the School Calendar

Creating/Editing Course Sections

Editing Final Grade Store Codes

Defining Years & Terms

Creating a New School Year

Editing School Year Terms