School Setup
Contents
Introduction
The following data elements are required for school setup. The first two pages of navigation are removed for brevity:
Start Page > School Setup.
- On the Start Page, click the School link. The school list appears.
- Choose a school from the pop-up menu. The school start page appears.
- Click School. The School Setup page appears.
Class Rank: Class Rank Methods must be set up and the class rank must be calculated for the Student Academic Record SIF Object.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
Configuring Attendance Conversions | ||||
Name | Enter the attendance conversion name. | [Attendance_Conversion]Name | Max 50 | Data Clearinghouse Student Attendance Summary |
Defining Period-To-Day Attendance Conversions | ||||
Periods Absent | The periods absent for the period-to-day attendance conversion for the FTE. Note: In Utah, Present attendance is required. | [Attendance_Conversion_Items] Conversion_Mode_Code=periodDay [Attendance_Conversion_Items]Input_Value | N/A | Data Clearinghouse Student Attendance Summary |
Day Attendance Value | Enter the day attendance value for the period-to-day attendance conversion for the FTE. Note: In Utah, Period-to-Day attendance conversion is required. | [Attendance_Conversion_Items] Conversion_Mode_Code=periodDay [Attendance_Conversion_Items]Attendance_Value | N/A | Data Clearinghouse Student Attendance Summary |
Defining Conversion Codes | ||||
Code | Enter the code for the code-to-day attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=codeDay [Attendance_Conversion_Items]Input_Value | N/A | Data Clearinghouse Student Attendance Summary |
Adding Full-Time Equivalencies | ||||
Name | Enter the FTE name. | [FTE]Name | Max 80 | Data Clearinghouse Student Attendance Summary |
Default Attendance Mode | Choose the default attendance mode for the FTE code from the pop-up menu. | [FTE]Dflt_Att_Mode_Code | N/A | Data Clearinghouse Student Attendance Summary |
Default Attendance Conversion | Choose the default attendance conversion for the FTE code from the pop-up menu. | [FTE]Dflt_Conversion_Mode_Code | N/A | Data Clearinghouse Student Attendance Summary |
Setting Up Attendance Preferences | ||||
Attendance Recording Methods | Select the Meeting checkbox to enable meeting attendance. Select the Daily checkbox to enable daily attendance. Select the Time checkbox to enable time attendance. Select the Interval checkbox to enable interval attendance. | [Prefs]Name=ATT_RecordModeMeeting [Prefs]Value [Prefs]Name=ATT_RecordModeDaily [Prefs]Value | N/A | Data Clearinghouse Student Attendance Summary |
Count these codes for period conversion | Choose Presents from the Count these codes for period conversion pop-up menu. Note: In Utah, Present attendance is required. | [Prefs]Name=ATT_CalcCntPresentsAbsences [Prefs]Value | N/A | Data Clearinghouse Student Attendance Summary |
Defining Cycle DaysDays > [Select Link] > Edit Cycle Day | ||||
Day Letter | Enter the day letter. | [Cycle_Day]Letter | N/A | Data Clearinghouse Student Attendance Summary |
Day Abbreviation | Enter the day abbreviation. | [Cycle_Day]Abbreviation | Max 3 | Data Clearinghouse Student Attendance Summary |
Day Name | Enter the day name. | [Cycle_Day]Day_Name | Max 30 | Data Clearinghouse Student Attendance Summary |
Defining Schedule Periods | ||||
Period Number | Enter the period number. Note: This is not an editable field. | [Period]Period_Number | N/A | Data Clearinghouse Student Attendance Summary |
Period Abbreviation | Enter the period abbreviation. | [Period]Abbreviation | Max 3 | Data Clearinghouse Student Attendance Summary |
Period Name | Enter the period name. | [Period]Name | Max 80 | Data Clearinghouse Student Attendance Summary |
Setting Up the School Calendar | ||||
Date | The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year. | [Calendar_Day]Date | NA | Attendance & Membership Reports AEP (Except ROCP) Update Mobility Script Student Attendance Summary Student Attendance Summary Object |
Day | Choose the appropriate cycle day from the pop-up menu. Note: The day should not be selected for Emergency Closure days. | [Calendar_Day]Cycle_Day_ID | N/A | Attendance & Membership Reports AEP (Except ROCP) Update Mobility Script Student Attendance Summary Student Attendance Summary Object |
Schedule | Choose the appropriate bell schedule from the pop-up menu. Note: The schedule should not be selected for Emergency Closure days. | [Calendar_Day]Bell_Schedule_ID | N/A | Attendance & Membership Reports AEP (Except ROCP) Update Mobility Script Student Attendance Summary Student Attendance Summary Object |
Tracks | Select the appropriate tracks. Note: Tracks should not be selected for Emergency Closure days. | [Calendar_Day]A [Calendar_Day]B [Calendar_Day]C [Calendar_Day]D [Calendar_Day]E [Calendar_Day]F | N/A | Attendance Reports that include Tracks IS Att. Summary by Grade Update Mobility Script |
In Sess | Select the checkbox to count the calendar day in attendance calculation. Note: Deselect the checkbox for Emergency Closure days. | [Calendar_Day]InSession | N/A | Attendance & Membership Reports AEP (Except ROCP) Update Mobility Script Student Attendance Summary Calendar Summary Object Student Attendance Summary Object |
Membership Value | Enter the membership value for the calendar day to use when calculating membership. Note: The value is normally 1 for each day. The value is 0 for Emergency Closure days. | [Calendar_Day]MembershipValue | N/A | Attendance & Membership Reports AEP (Except ROCP) Update Mobility Script Student Attendance Summary Student Attendance Summary Object |
Creating/Editing Course SectionsSections > [select course] > [select section] > Edit Section | ||||
Course Number | Enter the course number for the section. | [Sections]Course_Number | Max 11 | Data Clearinghouse Student Course and Program Membership Section Info Object |
Term | Choose the term for the section from the pop-up menu. | [Sections]TermID | N/A | Data Clearinghouse Student Section Enrollment Object |
Teacher (Teacher 1) | Choose the teacher for the section from the pop-up menu. | [Sections]Teacher | N/A | Data Clearinghouse |
Section Number | Enter the section number. | [Sections]Section_Number | Max 10 | Data Clearinghouse Section Info Object |
District Where Taught | Enter the district number where this section is taught. Note: Leave blank if taught in the current district. | [Sections]WhereTaughtDistrict | 3 | Data Clearinghouse Section Info Object |
School Where Taught | Enter the school number where this section is taught. Note: Leave blank if taught in the current school. | [Sections]WhereTaught | 3 | Data Clearinghouse Section Info Object |
Exclude section from state reports | Select the appropriate checkbox to exclude this section from state reports. Valid values:
| [Sections]Exclude_State_Rpt_YN | 1 | Data Clearinghouse |
Teacher 2 | Choose the second teacher for the section from the pop-up menu. Note: The value that will be reported is the Cactus ID of the teacher found in the Staff Edit page. | [S_UT_SEC_X]SecondTeacher | 9 | Data Clearinghouse |
Teacher 3 | Choose the third teacher for the section from the pop-up menu. Note: The value that will be reported is the Cactus ID of the teacher found in the Staff Edit page. | [S_UT_SEC_X]ThirdTeacher | 9 | Data Clearinghouse |
College Granting Credit | Choose the college granting credit for this concurrent enrollment section from the pop-up menu. | [S_UT_SEC_X]CollegeGranting | 2 | Data Clearinghouse Section Info Object |
Where Taught Campus | Choose the campus where the section is taught for concurrent enrollment from the pop-up menu. Valid values:
| [S_UT_SEC_X]CollegeCampus | 1 | Data Clearinghouse Section Info Object |
Instruction Setting | Choose the instructional setting from the pop-up menu. | [S_UT_SEC_X]CrseInstrSetting | 2 | Data Clearinghouse Section Info Object |
Vocational Multiplier | Enter the Vocational Multiplier value. This is used to adjust course membership for block course. | [S_UT_SEC_X]VocMult | ||
Editing Final Grade Store Codes | ||||
Name (Store Code) | Enter a name (Store Code) for this final grade. | [TermBins]StoreCode | 2 | Data Clearinghouse |
Starting Date | Enter the starting date to indicate the date the term begins. | [TermBins]Date1 | 10 | Data Clearinghouse |
Ending Date | Enter the ending date to indicate the date the term ends. | [TermBins]Date2 | 10 | Data Clearinghouse |
Defining Years & Terms | ||||
Creating a New School Year | ||||
Name of Term | Enter the name of the term. | [Terms]Name | N/A | Student Academic Record Object |
First Day of School | Enter first day of the school year. | [Terms]First_Day | 4 | Calendar Summary Object Student Academic Record Object Term Info Object |
Last Day of School | Enter the last day of the school year. | [Term]Last_Day | 4 | UT Unique ID Request File Student Academic Record Object Term Info Object |
Editing School Year Terms | ||||
Abbreviation | Enter an abbreviation for the term. | [Terms]Abbreviation | N/A | Data Clearinghouse Calendar Summary Object Student Academic Record Object Term Info Object |
What portion of the school year does this term represent? | Choose the appropriate proportional value from the pop-up menu. | [Terms]Portion | 2 | Data Clearinghouse School Info Object Student Academic Record Object Term Info Object |