Staff Information
The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Navigation: Go to Start Page, Staff, and Select Staff Member.
- On the Start Page, click Staff.
- Select a staff member or New Staff Entry.
- Select Edit Information for existing staff members.
Add/Edit Staff Information
Data Element | Additional Information | [Table] Field Name | Length |
|---|---|---|---|
SSN | Enter the staff member's SSN. Required. Note: The SSN must conform to one of the following formats: NNN-NN-NNNN or NNNNNNNNN
| [Users]SSN | 9 |
Name (Last, First Middle, Generation Code) | Enter the staff member's last, first, and middle names as it is to be reported in PEIMS/TSDS. Last and first names are required. Note: Only A-Z, 0-9, spaces, apostrophes ( ' ), and hyphens ( - ) can be entered into these fields. | [Users]Last_Name [Users]First_Name [Users]Middle_Name | 20 20 20 |
| Legal Name (Last, First Middle Generation Code) | Enter overrides for the staff member's last name, first name, middle name, and generational suffix to be reported in PEIMS/TSDS. The legal name fields override the staff name fields on state reports. The last and first name fields are required if the legal name does not match the preferred name. If the staff member's legal name matches the preferred name, click Copy to populate the legal name fields. Notes:
| [UsersCoreFields]PSCore_Legal_Last_Name [UsersCoreFields]PSCore_Legal_First_Name [UsersCoreFields]PSCore_Legal_Middle_Name [UsersCoreFields]PSCore_Legal_Suffix | 100 100 100 2 |
Email Address | Enter the staff member's school email address. | [Users]Email_Address | N/A |
Gender | Choose the staff member's gender. Required. | [UsersCoreFields]Gender | 1 |
| Legal Gender | Choose the staff member's legal gender. This field overrides staff gender on state reports. This field is required if the staff member's legal gender does not match the value in the gender field. If the staff member's legal gender matches the value in the gender field, click Copy to populate the legal gender field. | [UsersCoreFields]PSCore_Legal_Gender | 1 |
Federal Ethnicity and Race Ethnicity | Select Yes or No for the staff’s Ethnicity. Required. | [Users]FedEthnicity Yes=1 No=0 | 1 |
Federal Ethnicity and Race Race | Select the staff's race. One or more may be selected. Required. | [TeacherRace] [TeacherRace] is linked with [SchoolStaff]ID and [TeacherRace]TeacherID RaceCd (this is the RaceCd from the Gen Table. A record is created for each race staff has. | 1 |
StatePrid | Enter the unique staff identifier provided by the state of Texas. | [Users]SIF_StatePrid | 10 |
Date of Birth | Enter the staff date of birth. | [UsersCoreFields]DOB | 10 |
School | Select the school or district that this staff is assigned primarily. | [SchoolStaff]SchoolID | N/A |
Staff Type | Select the appropriate status for the staff. | [SchoolStaff]StaffStatus | N/A |
Active | If selected this Indicates whether the staff is currently active. | [SchoolStaff]Status | 1 |
Staff Type Code (E1073) | Enter the appropriate value based on the code table C181 in the PEIMS Data Standards. Optional. If this value is left blank, it defaults to 1. | [S_TX_USR_X]E1073_Staff_Type_Code | 1 |
Years Experience in District (E0161) | Enter the number of verified years of experience in the district. | [S_TX_USR_X]E0161_Year_Exp_In_Dist | 2 |
Total Years Experience (E0130) | Indicates the number of verified years of experience as specified in 19 TAC, Chapter 153. Optional if the district is using another system to build the 040 records. | [S_TX_USR_X]E0130_Total_Years_Exp | 2 |
| Years of Prior Teaching Experience (E1377): | Enter the prior teaching experience in years. | [S_TX_USR_X]E1377_Yrs_Prior_Teach_Exp | 2 |
Highest Degree Level (E0730) | Select the appropriate value that identifies the highest post-secondary degree a person has earned from an institution recognized as accredited by the Agency. | [S_TX_USR_X]E0730_Highest_Degree | 1 |
PK Teacher Requirement (E1581) | Select the appropriate value that identifies the type of certification this staff member has if the staff teaches PK classes. | [S_TX_USR_X]E1581_PK_Teacher_Req | 2 |
| Paraprofessional Certification Indicator (E1670) | Select Yes if the staff person is a certified paraprofessional. This indicator is only reported for paraprofessional staff that provide services to Special Education students. Educational Aides (ROLE-ID 033) serving special education students. | [S_TX_USR_X]E1670_Paraprof_Cert_Ind | 1 |
| Creditable Year Of Service Indicator Code (E1721): | Enter the creditable year of service indicator code for the Teacher Incentive Allotment data collection:
| [S_TX_USR_X]E1721_Credit_Year_Svc_Ind | 1 |
| Teacher Incentive Allotment Designation Code | Select as many codes as apply for the Teacher Incentive Allotment data collection:
| [S_TX_USR_X]E1722_Tch_Inc_Allot | 2 |
| Auxiliary Role ID (E1594) | Choose the appropriate auxiliary role for non-professional staff employed by the LEA. Used for PEIMS Fall Submission. | [S_TX_USR_X]E1594_Auxiliary_Role_ID | 3 |
| Hire Date | Enter the date the staff member was hired. Used for Ed-Fi reporting. | [S_USR_X]HireDate | 10 |
| End Date | Enter the date the staff member's employment ended. Used for Ed-Fi reporting. | [S_USR_X]ExitDate | 10 |
Exclude from Basic Staff Extension Record | Select this option to exclude Staff Extension records for the staff member. Optional. | [S_TX_USR_X]Exclude_From_040 | 1 |
| Exclude from Class Roster Winter | Select Yes if the staff person should be excluded from reporting in the Class Roster Winter collection. | [S_TX_USR_X]Exclude_CR_Winter | 1 |
| Exclude from PEIMS/TSDS | Select Yes to exclude the staff person from all TEA reporting. | [S_USR_X]State_ExcludeFromReporting | 1 |
| Exclude from Ed-Fi | Choose Yes to exclude this staff from Ed-Fi reporting. Optional. Default is No. | [S_USR_EDFI_X]ExcludeFromEdFi | 1 |