Contents
The following data elements are required for student setup.
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On the Start Page select the School link.
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Choose the appropriate School.
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Click Submit.
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Select the first letter of the student’s last name.
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Select student from the List. The last accessed student information page opens for student selected.
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Data Element |
Additional Information |
[Table] Field Name |
Length |
Used in these Reports |
Entering General Demographics
Demographics |
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Name (last, first MI) |
Enter the student’s name. Format: LastName, FirstName MiddleName |
[Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name |
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SK School Enrollments |
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Address |
Enter the student’s address. |
[Students]Street [Students]City [Students]State [Students]Zip |
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SK School Enrollments
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Home Phone |
Enter the student’s home phone number. |
[Students]Home_Phone |
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SK School Enrollments |
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DOB |
Enter the student’s date of birth. |
[Students]DOB |
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All reports |
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Gender |
Choose the student’s (preferred) gender. Valid values: F – Female M – Male |
[Students]Gender |
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SK School Enrollments
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Student Number |
Enter the locally assigned student number. |
[Students]Student_Number |
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SK School Enrollments |
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Mailing Address – Street, Apt/Suite |
Enter the Street name for the student’s mailing address. |
[Students]Mailing_Street |
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SK School Enrollments |
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Mailing Address – City |
Enter the City name for the student’s mailing address. |
[Students]Mailing_City |
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SK School Enrollments |
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Mailing Address – State |
Enter the Province name for the student’s mailing address. |
[Students]Mailing_State |
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SK School Enrollments |
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Mailing Address - Zip |
Enter the Postal Code for the student’s mailing address. |
[Students]Mailing_Zip |
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SK School Enrollments |
Modifying Information
Modify Information |
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District Entry Date |
Enter the student’s district entry date. |
[Students]DistrictEntryDate |
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Required Setup |
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District Entry Grade Level |
Enter the student’s district entry grade level. |
[Students]DistrictEntryGradeLevel |
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Required Setup |
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School Entry Date |
Enter the student’s school entry date. |
[Students]SchoolEntryDate |
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Required Setup |
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School Entry Grade Level |
Enter the student’s school entry grade level. |
[Students]SchoolEntryGradeLevel |
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Required Setup |
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Parents/Guardian |
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Mother’s Name |
Enter the mother’s name. Format: LastName, FirstName MiddleName |
[Students]Mother |
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Required Setup |
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Father’s Name |
Enter the father’s name. Format: LastName, FirstName MiddleName |
[Students]Father |
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Required Setup |
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Guardian’s Name |
Enter the guardian’s name. |
[Students]Guardian_Ln [Students]Guardian_Fn [Students]Guardian_Mn |
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Required Setup |
Entering Saskatchewan Provincial Information
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Entering General Information
For informtion on creating organization affiliations, refer to Creating Organization Affliations State/Province – SK (General Info tab) |
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SASK Learning Number |
Enter the student’s departmental Learning Number. |
[Students]State_StudentNumber |
20 |
All reports |
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Exclude From Provincial Reporting |
Select to exclude from reporting |
[Students]State_ExcludeFromReporting |
20 |
SK Attendance Report SK Student Class Registrations |
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Bus Route |
Enter the student’s Bus route |
[Students]Bus_Route |
20 |
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Student Program Enrollment |
Choose the student’s program enrollment. See the Appendix for valid values. |
[S_SK_STU_X]ProgramEnrollmentID |
2 |
SK School Enrollments |
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Effective Start Date of the Program Enrollment |
Enter the effective start date of the program enrollment |
[S_SK_STU_X]ProgramEntryDate |
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SK School Enrollments |
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SASK Health Number |
Enter student’s SK health number. Note: This field must contain numbers only. |
[S_SK_STU_X]Health_Num |
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SK School Enrollments |
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Exclude from State Reporting |
Set this indicator to exclude the student from the report(s). |
[Students]State_ExcludeFromReporting |
1 |
SK Student Attendance Report SK Class Registration |
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Student Preferred Name |
Enter student’s preferred name. |
[S_SK_STU_X]PreferredName |
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SK School Enrollments |
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Legal Gender |
Enter the student gender from the drop-down menu. This value will override the (Preferred Gender) value stored in [Students]Gender (This field is only available in PS versions 10.0.1 and higher) Valid values: F – Female M – Male U – Unspecified |
[StudentCoreFields]PSCore_Legal_Gender |
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SK School Enrollments |
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Country Of Birth |
Choose student’s country of birth. |
[S_SK_STU_X]CountryOfBirth |
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SK School Enrollments |
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Country Of Origin |
Choose student’s country of origin |
[S_SK_STU_X]CountryOfOrigin |
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SK School Enrollments |
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First Country Of Citizenship |
Choose student’s first country of citizenship |
[S_SK_STU_X]CountryOfCitizenship1 |
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SK School Enrollments |
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Second Country Of Citizenship |
Choose student’s second country of citizenship |
[S_SK_STU_X]CountryOfCitizenship2 |
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SK School Enrollments |
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First Home Language |
Choose student’s home first language |
[S_SK_STU_X]HomeLanguage1 |
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SK School Enrollments |
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Second Home Language |
Choose student’s home second language |
[S_SK_STU_X]HomeLanguage2 |
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SK School Enrollments |
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Primary Email |
Enter the student’s Primary Email |
[S_SK_STU_X]PrimaryEmail |
40 |
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Alternate Email |
Enter the student’s Alternate Email |
[S_SK_STU_X]AlternateEmail |
40 |
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Immersion Type |
Choose the Immersion Type |
[S_SK_STU_X]ImmersionTypeCode Database Values: Blank = Not Applicable CR = Cree Immersion UK = Ukrainian Immersion FR = French Immersion
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2 |
SK School Enrollments |
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Homebound |
Select the checkbox if the student is Homebound. |
[S_SK_STU_X]Homebound Database Values: 0 = Student is not Homebound 1 = Student is Homebound |
3 |
SK School Enrollments |
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Is Cumulative Folder located at currently enrolled School |
Select the checkbox if the student’s Cumulative Folder resides at the Currently Enrolled School |
[S_SK_STU_X]CumulativeFolder Database Values: 1 = Currently Enrolled School has Cumulative Folder 0 = Currently Enrolled School does not have Cumulative Folder |
2 |
SK School Enrollments |
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Saskatchewan Residency |
Indicates whether or not the student is a resident of Saskatchewan. Defaults to Yes. |
[S_SK_STU_X]SaskResident Database Values: 1 = Student is a Resident of Saskatchewan 0 = Student is not a Resident of Saskatchewan |
2 |
SK School Enrollments |
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Resident Type |
Choose the Resident Type |
[S_SK_STU_X]ResidentType Database Values: Blank = Not Applicable REF = Refugee PM = Permanent Resident TR = Temporary Resident SVV = Student/Visitor Visa |
3 |
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Aboriginal Status |
Choose Aboriginal Status. |
[S_SK_STU_X]AboriginalStatus Database Values: Blank = Not Applicable Treaty= Treaty/Registered (Status)Indian NS= Non-Status Indian Metis= Metis Inuit= Inuit |
6 |
SK School Enrollments |
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Treaty Number |
Enter Treaty Number. Notes:
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[S_SK_STU_X]TreatyNumber |
20 |
SK School Enrollments |
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Treaty Start Date |
Enter Treaty Start Date. |
[S_SK_STU_X]TreatyStartDate |
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SK School Enrollments |
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Treaty End Date |
Enter Treaty End Date. |
[S_SK_STU_X]TreatyEndDate |
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SK School Enrollments |
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Band Affiliation Code |
Enter Band Affiliation code. Note: To enter a value into this field, Aboriginal Status must be Treaty. |
[S_SK_STU_X]BandAffiliationCode |
10 |
SK School Enrollments |
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Band Affiliation Start Date |
Enter and Affiliation start date. |
[S_SK_STU_X]BandAffiliationStartDate |
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SK School Enrollments |
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Band Affiliation End Date |
Enter Band Affiliation end date. |
[S_SK_STU_X]BandAffiliationEndDate |
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SK School Enrollments |
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Reserve Residency Code |
Choose Reserve Residency code. Note: To enter a value into this field, Aboriginal Status must be Treaty. |
[S_SK_STU_X]ReserveResidencyCode Database Values: Blank = Not Applicable On= On Reserve Off = Off Reserve |
3 |
SK School Enrollments |
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Reserve Residency Start Date |
Reserve Residency Start Date |
[S_SK_STU_X]ReserveResidencyStartDate |
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SK School Enrollments |
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Reserve Residency End Date |
Reserve Residency End Date |
[S_SK_STU_X]ReserveResidencyEndDate |
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SK School Enrollments |
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Home Street Address |
Enter the Street name for the student’s home address. |
[Students]Street |
45 |
SK School Enrollments |
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Physical Land Address |
Enter the location for the student’s home address. |
[S_SK_STU_X]QSec [S_SK_STU_X]Sec [S_SK_STU_X]RL [S_SK_STU_X]Twp [S_SK_STU_X]Rge [S_SK_STU_X]Mer |
3 |
SK School Enrollments |
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Tuition Status |
Choose the Tuition Status |
[S_SK_STU_X]TuitionStatus Database Values: Blank = Not Applicable FE = Foreign Exchange FT = Tuition RE = Reciprocal Exchange LA = SK-AB Lloyd Agreement PA = Other Provincial Agreement ID = Interdivisional Tuition (no longer used) NA = Not Applicable |
2 |
SK School Enrollments |
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Exchange Program |
Choose the Exchange Program |
[S_SK_STU_X]ExchangePgm Database Values: Blank = Not Applicable AS = ASSE CE = CET Canada CA = Camquest CC = Canadian Cultural Exchange EF = EF Foundation ES = Education Share Foundation GE = German Exchange Program IC = INTO Canada IS = International Student Program NA = NACEL OT = Other Non Profit RE = Rotary Exchange Program SE = S.E.E. Canada SQ = Saskatchewan-Quebec Exchange WH = World Heritage FP = For Profit GP = Global Partners |
2 |
SK School Enrollments |
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Length of Exchange |
Enter the length of the exchange, in months |
[S_SK_STU_X]ExchangeLength |
3 |
SK School Enrollments |
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Tuition Fees |
Select the checkbox if the Fees will be collected. |
[S_SK_STU_X]FeesCollected Database Values: 0 = The fees will not be collected 1 = The fees will be collected |
3 |
SK School Enrollments |
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Ministry Designated Space |
Select the checkbox if the student is enrolled in a ministry-designated space. |
[S_SK_STU_X]PreKMinistryDesignated Database Values: 1 = Ministry designated space 0 = Not a ministry designated space |
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SK School Enrollments |
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Shared Space |
Select the checkbox if the student is enrolled in a shared space. |
[S_SK_STU_X]PreKSharedSpace Database Values: 0 = Not a shared space 1 = Shared space |
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SK School Enrollments |
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Shared Space Start Date |
Enter the start date of the student’s enrollment in the shared space. |
[S_SK_STU_X]PreKStartDate |
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SK School Enrollments |
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Shared Space End Date |
Enter the end date of the student’s enrollment in the shared space. |
[S_SK_STU_X]PreKEndDate |
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SK School Enrollments |
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Proficiency Level |
Choose the student’s EAL proficiency level. |
[S_SK_STU_X]EALLevel Database Values: Blank = Not Applicable 01 = A1 - Level 1 (A1.1) 02 = A1 - Level 2 (A1.2) 03 = A2 - Level 1 (A2.1) 04 = A2 - Level 2 (A2.2) 05 = B1 - Level 1 (B1.1) 06 = B1 - Level 2 (B1.2) 07 = Beyond B1.2 |
2 |
SK English as an Additional Language |
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Start Date |
Enter the start date of the student’s EAL enrollment. |
[S_SK_STU_X]EALStartDate |
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SK English as an Additional Language |
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End Date |
Enter the end date of the student’s EAL enrollment |
[S_SK_STU_X]EALEndDate |
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SK English as an Additional Language |
Creating Organization Affiliations
State/Province – SK > Organization Affiliations tab > [New/Edit] Organization |
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Name |
Enter the name of the organization the student is affiliated with. |
[S_SK_STU_OrgAffiliation_C]OrgAffiliationName |
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SK School Enrollments |
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Dept. Assigned Number |
Enter the department-assigned number of the organization the student is affiliated with. |
[S_SK_STU_OrgAffiliation_C]DeptAssignedNumber |
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SK School Enrollments |
Defining Information Across All Enrollments
All Enrollments |
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Course |
Information about the class of enrollment. Format: COURSENAME (COURSENUMBER.SECTIONNUMBER) |
[Courses]Course_Name [CC]Course_Number [Sections]SectionNumber |
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Required Setup |
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Enroll Date |
Enter the enroll date. |
[CC]DateEnrolled |
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Required Setup |
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Exit Date |
Enter the exit date. |
[CC]DateLeft |
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Required Setup |
Editing Current/Previous Enrollments
Transfer Information |
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Entry Date |
Enter the entry date for the school enrollment. Note: The date is the first day of school enrollment. |
[Students]EntryDate [ReEnrollments]EntryDate |
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SK School Enrollments |
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Entry Code |
Choose the entry code for the school enrollment. Note: You must choose an entry code for all school enrollments. |
[Students]EntryCode [ReEnrollments]EntryCode
MUST be ‘99’ for non-base enrollments |
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SK School Enrollments |
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Exit Date |
Enter the exit date for the school enrollment. Format: [M]M/[D]D/[YY]YY Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend. |
[Students]ExitDate [ReEnrollments]ExitDate |
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SK School Enrollments |
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Exit Code |
Choose the exit code for the school enrollment. Note: You must choose an exit code for school enrollments where the exit date is in the past. |
[Students]ExitCode [ReEnrollments]ExitCode
MUST be ‘53’ for non-base enrollments (until 2015-07-31) MUST be ‘25’ for non-base enrollments
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SK School Enrollments |
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Grade Level |
Choose the grade level for the school enrollment. |
[Students]Grade_Level [ReEnrollments]Grade_Level |
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SK School Enrollments |