Student Setup

Entering General Demographics

Demographics

Name (last, first MI)

Enter the student’s name.

Format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

SK School Enrollments

Address

Enter the student’s address.

[Students]Street

[Students]City

[Students]State

[Students]Zip

SK School Enrollments

Home Phone

Enter the student’s home phone number.

[Students]Home_Phone

SK School Enrollments

DOB

Enter the student’s date of birth.

[Students]DOB

All reports

Gender

Choose the student’s (preferred) gender.

Valid values:

F – Female

M – Male

[Students]Gender

SK School Enrollments

Student Number

Enter the locally assigned student number.

[Students]Student_Number

SK School Enrollments

Mailing Address – Street, Apt/Suite

Enter the Street name for the student’s mailing address.

[Students]Mailing_Street

SK School Enrollments

Mailing Address – City

Enter the City name for the student’s mailing address.

[Students]Mailing_City

SK School Enrollments

Mailing Address – State

Enter the Province name for the student’s mailing address.

[Students]Mailing_State

SK School Enrollments

Mailing Address - Zip

Enter the Postal Code for the student’s mailing address.

[Students]Mailing_Zip

SK School Enrollments

Modifying Information

Modify Information

District Entry Date

Enter the student’s district entry date.

[Students]DistrictEntryDate

Required Setup

District Entry Grade Level

Enter the student’s district entry grade level.

[Students]DistrictEntryGradeLevel

Required Setup

School Entry Date

Enter the student’s school entry date.

[Students]SchoolEntryDate

Required Setup

School Entry Grade Level

Enter the student’s school entry grade level.

[Students]SchoolEntryGradeLevel

Required Setup

Parents/Guardian

Mother’s Name

Enter the mother’s name.

Format: LastName, FirstName MiddleName

[Students]Mother

Required Setup

Father’s Name

Enter the father’s name.

Format: LastName, FirstName MiddleName

[Students]Father

Required Setup

Guardian’s Name

Enter the guardian’s name.

[Students]Guardian_Ln

[Students]Guardian_Fn

[Students]Guardian_Mn

Required Setup

Entering Saskatchewan Provincial Information

Entering General Information

For informtion on creating organization affiliations, refer to Creating Organization Affliations

State/Province – SK (General Info tab)

SASK Learning Number

Enter the student’s departmental Learning Number.

[Students]State_StudentNumber

20

All reports

Exclude From Provincial Reporting

Select to exclude from reporting

[Students]State_ExcludeFromReporting

20

SK Attendance Report

SK Student Class Registrations

Bus Route

Enter the student’s Bus route

[Students]Bus_Route

20

Student Program Enrollment

Choose the student’s program enrollment.

See the Appendix for valid values.

[S_SK_STU_X]ProgramEnrollmentID

2

SK School Enrollments

Effective Start Date of the Program Enrollment

Enter the effective start date of the program enrollment

[S_SK_STU_X]ProgramEntryDate

SK School Enrollments

SASK Health Number

Enter student’s SK health number.

Note: This field must contain numbers only.

[S_SK_STU_X]Health_Num

SK School Enrollments

Exclude from State Reporting

Set this indicator to exclude the student from the report(s).

[Students]State_ExcludeFromReporting

1

SK Student Attendance Report

SK Class Registration

Student Preferred Name

Enter student’s preferred name.

[S_SK_STU_X]PreferredName

SK School Enrollments

Legal Gender

Enter the student gender from the drop-down menu. This value will override the (Preferred Gender) value stored in [Students]Gender

(This field is only available in PS versions 10.0.1 and higher)

Valid values:

F – Female

M – Male

U – Unspecified

[StudentCoreFields]PSCore_Legal_Gender

SK School Enrollments

Country Of Birth

Choose student’s country of birth.

[S_SK_STU_X]CountryOfBirth

SK School Enrollments

Country Of Origin

Choose student’s country of origin

[S_SK_STU_X]CountryOfOrigin

SK School Enrollments

First Country Of Citizenship

Choose student’s first country of citizenship

[S_SK_STU_X]CountryOfCitizenship1

SK School Enrollments

Second Country Of Citizenship

Choose student’s second country of citizenship

[S_SK_STU_X]CountryOfCitizenship2

SK School Enrollments

First Home Language

Choose student’s home first language

[S_SK_STU_X]HomeLanguage1

SK School Enrollments

Second Home Language

Choose student’s home second language

[S_SK_STU_X]HomeLanguage2

SK School Enrollments

Primary Email

Enter the student’s Primary Email

[S_SK_STU_X]PrimaryEmail

40

Alternate Email

Enter the student’s Alternate Email

[S_SK_STU_X]AlternateEmail

40

Immersion Type

Choose the Immersion Type

[S_SK_STU_X]ImmersionTypeCode

Database Values:

Blank = Not Applicable

CR = Cree Immersion

UK = Ukrainian Immersion

FR = French Immersion

2

SK School Enrollments

Homebound

Select the checkbox if the student is Homebound.

[S_SK_STU_X]Homebound

Database Values:

0 = Student is not Homebound

1 = Student is Homebound

3

SK School Enrollments

Is Cumulative Folder located at currently enrolled School

Select the checkbox if the student’s Cumulative Folder resides at the Currently Enrolled School

[S_SK_STU_X]CumulativeFolder

Database Values:

1 = Currently Enrolled School has Cumulative Folder

0 = Currently Enrolled School does not have Cumulative Folder

2

SK School Enrollments

Saskatchewan Residency

Indicates whether or not the student is a resident of Saskatchewan.  Defaults to Yes.

[S_SK_STU_X]SaskResident

Database Values:

1 = Student is a Resident of Saskatchewan

0 = Student is not a Resident of Saskatchewan

2

SK School Enrollments

Resident Type

Choose the Resident Type

[S_SK_STU_X]ResidentType

Database Values:

Blank = Not Applicable

REF = Refugee

PM = Permanent Resident

TR = Temporary Resident

SVV = Student/Visitor Visa

3

Aboriginal Status

Choose Aboriginal Status.

[S_SK_STU_X]AboriginalStatus

Database Values:

Blank = Not Applicable

Treaty= Treaty/Registered (Status)Indian

NS= Non-Status Indian

Metis= Metis

Inuit= Inuit

6

SK School Enrollments

Treaty Number

Enter Treaty Number.

Notes:

• This field must contain numbers only.
• To enter a value into this field, Aboriginal Status must be Treaty.

[S_SK_STU_X]TreatyNumber

20

SK School Enrollments

Treaty Start Date

Enter Treaty Start Date.

[S_SK_STU_X]TreatyStartDate

SK School Enrollments

Treaty End Date

Enter Treaty End Date.

[S_SK_STU_X]TreatyEndDate

SK School Enrollments

Band Affiliation Code

Enter Band Affiliation code.

Note: To enter a value into this field, Aboriginal Status must be Treaty.

[S_SK_STU_X]BandAffiliationCode

10

SK School Enrollments

Band Affiliation Start Date

Enter and Affiliation start date.

[S_SK_STU_X]BandAffiliationStartDate

SK School Enrollments

Band Affiliation End Date

Enter Band Affiliation end date.

[S_SK_STU_X]BandAffiliationEndDate

SK School Enrollments

Reserve Residency Code

Choose Reserve Residency code.

Note: To enter a value into this field, Aboriginal Status must be Treaty.

[S_SK_STU_X]ReserveResidencyCode

Database Values:

Blank = Not Applicable

On= On Reserve

Off = Off Reserve

3

SK School Enrollments

Reserve Residency Start Date

Reserve Residency Start Date

[S_SK_STU_X]ReserveResidencyStartDate

SK School Enrollments

Reserve Residency End Date

Reserve Residency End Date

[S_SK_STU_X]ReserveResidencyEndDate

SK School Enrollments

Home Street Address

Enter the Street name for the student’s home address.

[Students]Street

45

SK School Enrollments

Physical Land Address

Enter the location for the student’s home address.

[S_SK_STU_X]QSec

[S_SK_STU_X]Sec

[S_SK_STU_X]RL

[S_SK_STU_X]Twp

[S_SK_STU_X]Rge

[S_SK_STU_X]Mer

3

SK School Enrollments

Tuition Status

Choose the Tuition Status

[S_SK_STU_X]TuitionStatus

Database Values:

Blank = Not Applicable

FE = Foreign Exchange

FT = Tuition

RE = Reciprocal Exchange

LA = SK-AB Lloyd Agreement

PA = Other Provincial Agreement

ID = Interdivisional Tuition (no longer used)

NA = Not Applicable

2

SK School Enrollments

Exchange Program

Choose the Exchange Program

[S_SK_STU_X]ExchangePgm

Database Values:

Blank = Not Applicable

AS = ASSE

CE = CET Canada

CA = Camquest

CC = Canadian Cultural Exchange

EF = EF Foundation

ES = Education Share Foundation

GE = German Exchange Program

IC = INTO Canada

IS = International Student Program

NA = NACEL

OT = Other Non Profit

RE = Rotary Exchange Program

SE = S.E.E. Canada

SQ = Saskatchewan-Quebec Exchange

WH = World Heritage

FP = For Profit

GP = Global Partners

2

SK School Enrollments

Length of Exchange

Enter the length of the exchange, in months

[S_SK_STU_X]ExchangeLength

3

SK School Enrollments

Tuition Fees

Select the checkbox if  the Fees will be collected.

[S_SK_STU_X]FeesCollected

Database Values:

0 = The fees will not be collected

1 = The fees will be collected

3

SK School Enrollments

Ministry Designated Space

Select the checkbox if the student is enrolled in a ministry-designated space.

[S_SK_STU_X]PreKMinistryDesignated

Database Values:

1 = Ministry designated space

0 = Not a ministry designated space

SK School Enrollments

Shared Space

Select the checkbox if the student is enrolled in a shared space.

[S_SK_STU_X]PreKSharedSpace

Database Values:

0 = Not a shared space

1 = Shared space

SK School Enrollments

Shared Space Start Date

Enter the start date of the student’s enrollment in the shared space.

[S_SK_STU_X]PreKStartDate

SK School Enrollments

Shared Space End Date

Enter the end date of the student’s enrollment in the shared space.

[S_SK_STU_X]PreKEndDate

SK School Enrollments

Proficiency Level

Choose the student’s EAL proficiency level.

[S_SK_STU_X]EALLevel

Database Values:

Blank = Not Applicable

01 = A1 - Level 1 (A1.1)

02 = A1 - Level 2 (A1.2)

03 = A2 - Level 1 (A2.1)

04 = A2 - Level 2 (A2.2)

05 = B1 - Level 1 (B1.1)

06 = B1 - Level 2 (B1.2)

07 = Beyond B1.2

2

SK English as an Additional Language

Start Date

Enter the start date of the student’s EAL enrollment.

[S_SK_STU_X]EALStartDate

SK English as an Additional Language

End Date

Enter the end date of the student’s EAL enrollment

[S_SK_STU_X]EALEndDate

SK English as an Additional Language

Creating Organization Affiliations

State/Province – SK > Organization Affiliations tab > [New/Edit] Organization

Name

Enter the name of the organization the student is affiliated with.

[S_SK_STU_OrgAffiliation_C]OrgAffiliationName

SK School Enrollments

Dept. Assigned Number

Enter the department-assigned number of the organization the student is affiliated with.

[S_SK_STU_OrgAffiliation_C]DeptAssignedNumber

SK School Enrollments

Defining Information Across All Enrollments

All Enrollments

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]SectionNumber

Required Setup

Enroll Date

Enter the enroll date.

[CC]DateEnrolled

Required Setup

Exit Date

Enter the exit date.

[CC]DateLeft

Required Setup

Editing Current/Previous Enrollments

Transfer Information

Entry Date

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

SK School Enrollments

Entry Code

Choose the entry code for the school enrollment.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

MUST be ‘99’ for non-base enrollments

SK School Enrollments

Exit Date

Enter the exit date for the school enrollment.

Format: [M]M/[D]D/[YY]YY

Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend.

[Students]ExitDate

[ReEnrollments]ExitDate

SK School Enrollments

Exit Code

Choose the exit code for the school enrollment.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

MUST be ‘53’ for non-base enrollments (until 2015-07-31)

MUST be ‘25’ for non-base enrollments
(beginning 2015-08-01)

SK School Enrollments

Grade Level

Choose the grade level for the school enrollment.

[Students]Grade_Level

[ReEnrollments]Grade_Level

SK School Enrollments