PARCC - Student Registration File
Contents
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
The report selects records based on the following criteria:
- All Students from a Course flagged to be included in the PARCC Assessment will be selected.
- All Students from a Section flagged to be included in the PARCC Assessment will be selected.
- If using a current student selection, the student must be in the current student selection
- The student must be currently enrolled in the class.
- The student cannot be set to be excluded from PARCC Assessments or excluded from state reporting.
- Include or Exclude Students for/from specific tests from Start Page> Select a Student> State/Province - RI > PARCC Testing Exemptions and Accommodations.
- Enter Student Exemptions and/or Accommodations from Start Page> Select a Student > State/Province - RI > PARCC Testing Exemptions and Accommodations.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Select Schools | If run at the district level, choose one of the following:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Current Selection Students | Click the button to run for the Selected Students or All Students |
File Type (PBA or EOY) | Select either PBA or EOY for the desired file type. |
Scheduling – Run Now | Leave Run Now selected to run the report now. |
Submit | Click Submit to run the report now |
Scheduling – Please Select When to run | Click the Schedule button to schedule this report to run nightly. Check the weekdays only box |
Please Select Schedule Settings | Enter the Start Date and Start time. Click the Repeat and Daily buttons. |
Please select daily repeat cycle options. | Click the Weekdays only box. |
Please select end date range option | Click the No End date or you may complete the Ends On field with the day after you last day of school. |
Submit | Click Submit to schedule the report |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Item # | Data Element | Description | [Table]FieldName | Field Type | Field Length |
1 | State Abbreviation | “RI” | Generated at run time | Alpha | 2 |
2 | Testing District Code | This field contains the two-digit local education agency code (LEA). This field is extracted from the District Information page, Start Page > District Setup > District Information. | [Pref]districtnumber | Numeric | 2 |
3 | Testing School Code | This field contains the four-digit code that identifies the school building. This field is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. | [Schools]RI_Ride_ID | Numeric | 5 |
4 | Responsible District Code | This field contains the two-digit local education agency code (LEA). This field is extracted from the District Information page, Start Page > District Setup > District Information. | [Pref]districtnumber | Numeric | 2 |
5 | Responsible School Code | This field contains the four-digit code that identifies the school building. This field is extracted from the Edit School page, Start Page > District Setup > Schools/School Info > Edit School. | [Schools]RI_Ride_ID | Numeric | 5 |
6 | State Student Identifier | This field contains the student identification number assigned by the Rhode Island State Department of Education. This field is extracted from the Rhode Island State Information page, Start Page > Student Selection > Rhode Island State Information. | [Students]State_StudentNumber | Numeric | 10 |
7 | Local Student Identifier | This field contains the student identification number assigned by the school. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Student_Number | Numeric | 10 |
8 | PARCC Student ID | This item is not submitted. |
| null |
|
9 | Last Name | This field contains the last name of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Last_Name | Alpha numeric | 35 |
10 | First Name | This field contains the first name of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]First_Name | Alpha numeric | 35 |
11 | Middle Name | This field contains the middle name of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Middle_Name | Alpha numeric | 30 |
12 | Date of Birth | This field contains the birth date of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]DOB | Date format of YYYY-MM-DD | 10 |
13 | Sex | Reported Values: F = Female , M = Male This field contains the gender of the student. This field is extracted from the Edit Demographics page, Start Page > Student Selection> General Demographics. | [Students]Gender | Alpha numeric | 1 |
14 | State Field 1 | This item is not submitted. |
| Null |
|
15 | Grade Level When Assessed | Reported Values: 3 = 03, 4 = 04, 5 = 05, 6 = 06, 7 = 07, 8 = 08, 9 = 09, 10 =10, 11 = 11, 12 =12 This field contains the grade level of the student. This field is extracted from Start Page > Student Selection> > Transfer Info | [Students]Grade_Level | Alpha numeric | 2 |
16 | Hispanic or Latino Ethnicity | Reported Values: Y If fedethnicity = 1 else N. Start Page > Student Selection > Demographics. | [Students]FedEthnicity
| Alpha numeric | 1 |
17 | American Indian or Alaska Native | Reported Values: Y If RaceCd = I else N. Start Page > Student Selection > Demographics. | [StudentRace]RaceCd
| Alpha numeric | 1 |
18 | Asian | Reported Values: Y If RaceCd = A else N. Start Page > Student Selection > Demographics. | [StudentRace]RaceCd
| Alpha numeric | 1 |
19 | Black or African American | Reported Values: Y If RaceCd = B else N. Start Page > Student Selection > Demographics. | [StudentRace]RaceCd | Alpha numeric | 1 |
20 | Native Hawaiian or Other Pacific Islander | Reported Values: Y If RaceCd = P else N. Start Page > Student Selection > Demographics. | [StudentRace]RaceCd | Alpha numeric | 1 |
21 | White | Reported Values: Y If RaceCd = W else N. Start Page > Student Selection > Demographics. | [StudentRace]RaceCd
| Alpha numeric | 1 |
22 | Blank Field | This item is not submitted. |
| Null | 1 |
23 | Two or More Races | Y If multiple values for RaceCd else N.
| [StudentRace]RaceCd
| Alpha numeric | 1 |
22 | English Language Learner (EL) | Reported Values: Y If RI_LEP = 1 else N Start Page > Student Selection > Rhode Island State Information. | [Students]RI_LEP | Alpha numeric | 1 |
23 | Title III Limited English Proficient Participation Status | Submitted as N
|
| Alpha numeric | 1 |
24 | Gifted and Talented | Submitted as N |
| Alpha numeric | 1 |
25 | Migrant Status | Reported Values: Y If RI_Migrant = Y else N Start Page > Student Selection > Rhode Island State Information. | [Students]RI_Migrant | Alpha numeric | 1 |
26 | Economic Disadvantaged Status | Reported Values: Y If LunchStatus = F, R or FDC else N Start Page > Student Selection > Lunch. | [Students]LunchStatus | Alpha numeric | 1 |
27 | Student with Disabilities | Reported Values: If RI_IEP = Y Then IEP or if RI_504 = Y Then else N Start Page > Student Selection > Rhode Island State Information | [Students]RI_IEP OR [Students]RI_504 | Alpha numeric | 3 |
28 | Primary Disability Type | Reported Values: If RI_IEP = Y Then AUT = Autism DB = Deaf-blindness DD = Developmental delay EMN = Emotional disturbance HI = Hearing impairment ID = Intellectual Disability MD = Multiple disabilities NC = Not Collected OI = Orthopedic impairment OHI = Other health impairment SLD = Specific learning disability SLI = Speech or language impairment TBI = Traumatic brain injury VI = Visual impairment or Null Start Page > Student Selection > Rhode Island State Information> PARCC Personal Needs Profile | [S_RI_STU_PNP_X]Primary_Disability_Type | Alpha numeric | 3 |
29 | State Field 2 | This item is not submitted. |
| null |
|
30 | State Field 3 | This item is not submitted. |
| null |
|
31 | State Field 4 | This item is not submitted. |
| null |
|
32 | State Field 5 | This item is not submitted. |
| null |
|
33 | State Field 6 | This item is not submitted. |
| null |
|
34 | State Field 7 | This item is not submitted. |
| null |
|
35 | State Field 8 | This item is not submitted. |
| null |
|
36 | State Field 9 | This item is not submitted. |
| null |
|
37 | State Field 10 | This item is not submitted. |
| null |
|
38 | State Field 11 | This item is not submitted. |
| null |
|
38 | State Field 12 | This item is not submitted. |
| null |
|
36 | Session Name | Reported Values: If student is scheduled into a course or section that has a PARCC Test Code, then Course_Name else null. Start Page > School > Courses > Edit Course or Start Page > School > Sections > Edit Section | [Courses]Course_Name
| Alpha numeric | 50 |
37 | Class Name | Reported Values: If student is scheduled in a course or section, then Course_Number and Section_Number separated by a “.” else null. Start Page > School Sections > Edit Section. | [Sections]Course_Number [Sections]Section_Number | Alpha numeric | 45 |
38 | Test Administrator |
| null |
|
|
39 | Staff Member Identifier | Reported Values: If student is scheduled in a course or section, then USID Number else null. Start Page > Staff >Select a staff member > Information. | [Teachers]RI_USID | Alpha numeric | 10 |
40 | Test Code | Reported Values: ELA03, ELA04, ELA05, ELA06, ELA07, ELA08, ELA09, ELA10, ELA11, MAT03, MAT04, MAT05, MAT06, MAT07, MAT08, MAT1I,MAT2I,MAT3I ALG01, ALG02,GEO01 If student is scheduled in a course or section, then parcc_testCode else determined by test student is set to be included for and their grade. Start Page > School > Courses > Edit Course District Information OR Start Page > School Sections > Edit Section. OR Start Page > Student Selection > Rhode Island State Information> PARCC Exemptions and Accommodations and Start Page > Student Selection > Edit Current Enrollment Record. | [S_RI_CRS_X] parcc_testCode OR [S_RI_SEC_X] parcc_testCode
[Students]Grade_Level
[S_RI_STU_PARCC_X] parcc_ELA_IncExc
[S_RI_STU_PARCC_X] parcc_MAT_IncExc
[S_RI_STU_PARCC_X] parcc_ALGI_IncExc
[S_RI_STU_PARCC_X] parcc_ALGII_IncExc
[S_RI_STU_PARCC_X] parcc_GEO_IncExc | Alpha numeric | 5 |
41 | Test Format | Reported Values: P = Paper O = Online If student is scheduled in a course or section, then Test Code from Course or Section. If Student has a Reading Accommodation this will be set to P. Start Page > School > Courses > Edit Course District Information OR Start Page > School Sections > Edit Section. OR Start Page > Student Selection > Rhode Island State Information> PARCC Exemptions and Accommodations | [S_RI_CRS_X] parcc_testCode OR [S_RI_SEC_X] parcc_testCode
[S_RI_STU_PARCC_X] parcc_accomm_Reader | Alpha numeric | 1 |
42 | Retest | Reported Values: Y If Parcc_retest = 1 else N Start Page > Student Selection > Rhode Island State Information > PARCC Exemptions and Accommodations | [S_RI_STU_PARCC_X]parcc_retest | Alpha numeric | 1 |
43 | Blank Field | This item is not submitted. |
| Null | 1 |
44 | Frequent Breaks
| Reported Values: Y If Frequent_Breaks = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile. | [S_RI_STU_PNP_X]Frequent_Breaks | Alpha numeric | 1 |
45 | Separate/Alternate Location
| Reported Values: Y If Separate_Location = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Separate_Location | Alpha numeric | 1 |
46 | Small Testing Group | Reported Values: Y If Separate_Location = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Small_Group | Alpha numeric | 1 |
47 | Specialized Equipment or Furniture | Reported Values: Y If Separate_Location = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Special_Equipment | Alpha numeric | 1 |
48 | Specified Area or Setting | Reported Values: Y If Separate_Location = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Specified_Area | Alpha numeric | 1 |
49 | Time Of Day
| Reported Values: Y If Separate_Location = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]TimeOfDay | Alpha numeric | 1 |
50 | Answer Masking | Reported Values: Y If Separate_Location = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Answer_Masking | Alpha numeric | 1 |
51 | Student Reads Assessment Aloud to Themselves | Reported Values: Y If Read_Aloud_Themselves = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Read_Aloud_Themselves | Alpha numeric | 1 |
52 | Color Contrast | Reported Values: 01 If Color_Contrast = 1 02 If Color_Contrast = 2 03 If Color_Contrast = 3 04 If Color_Contrast = 4 05 If Color_Contrast = 5 06 If Color_Contrast = 6 07 If Color_Contrast = 7 else NULL Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Color_Contrast | Alpha numeric | 14
|
53 | ASL Video
| Reported Values: Y If ASL_Video = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]ASL_Video
| Alpha numeric | 1 |
54 | Assistive Technology (AT) Screen Reader Application | Reported Values: Y If AT_ScreenReader = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]AT_ScreenReader | Alpha numeric | 1 |
55 | Assistive Technology (AT) Non-Screen Reader Application | Reported Values: Y If AT_NonScreenReader = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]AT_NonScreenReader | Alpha numeric | 1 |
56 | Closed Captioning for ELA/L
| Reported Values: Y If ELA_Closed_Captioning = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]ELA_Closed_Captioning | Alpha numeric | 1 |
57 | Refreshable Braille Display for ELA/L | Reported Values: Y If ELA_Refreshable_Braille = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]ELA_Refreshable_Braille | Alpha numeric | 1 |
58 | Alternate Representation - Paper Test | Reported Values: Y If parcc_accomm_Paper = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PARCC_X] parcc_accomm_Paper | Alpha numeric | 1 |
59 | Large Print | Reported Values: Y If parcc_accomm_ LargePrint = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PARCC_X]parcc_accomm_LargePrint | Alpha numeric | 1 |
60 | Braille with Tactile Graphics | Reported Values: 01 - UEB/Unified English Braille 02 = EBAE/English Braille American Edition or Null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Tactile_Graphics | Alpha numeric | 1 |
61 | Blank Field |
|
| Null |
|
62 | Human Signer for Test Directions | Reported Values: Y If Human_Signer_TestDirections = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Human_Signer_TestDirections | Alpha numeric | 1 |
63 | Answers Recorded in Test Book | Reported Values: Y If Answers_Recorded = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Answers_Recorded | Alpha numeric | 1 |
64 | Braille Response | Reported Values: 01 if BrailleWriter If Braille_Reponse = 1 02 if BrailleNotetaker If Braille_Reponse = 2 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Braille_Reponse | Alpha numeric | 2 |
65 | Calculation Device and Mathematics Tools | Reported Values: C if Calculation_Device = C T if Calculation_Device = T B if Calculation_Device = B Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Calculation_Device | Alpha numeric | 1 |
66 | ELA/L Constructed Response | Reported Values: 01 If ELA_Constructed_Response = 1 02 If ELA_Constructed_Response= 2 03 if ELA_Constructed_Response = 3 04 If ELA_Constructed_Response= 4 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] ELA_Constructed_Response | Alpha numeric | 2 |
67 | ELA/L Selected Response or Technology Enhanced Items | Reported Values: 01 If ELA_Selected_Response = 1 02 If ELA_Selected_Response = 2 03 If ELA_Selected_Response = 3 04 If ELA_Selected_Response = 4 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] ELA_Selected_Response | Alpha numeric | 2 |
68 | Mathematics Response | Reported Values: 01 If Math_Response = 1 02 If Math_Response= 2 03 If Math_Response = 3 04 If Mathd_Response= 4 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] Math_Response | Alpha numeric | 2 |
69 | Monitor Test Response | Reported Values: Y If Monitor_Test_Response = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] Monitor_Test_Response | Alpha numeric | 1 |
70 | Word Prediction for ELA/L | Reported Values: Y If Word_Prediction = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] Word_Prediction | Alpha numeric | 1 |
71 | Administration Directions Clarified in student’s Native Language | Reported Values: Y If Directions_Clarified = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] Directions_Clarified | Alpha numeric | 1 |
72 | Administration Directions Read Aloud in the student’s Native Language | Reported Values: Valid values are: ARA If Directions_Read_Aloud = ARA
CHI If Directions_Read_Aloud = CHI
HAT If Directions_Read_Aloud = HAT
NAV If Directions_Read_Aloud = NAV
POL If Directions_Read_Aloud = POL
POR If Directions_Read_Aloud = POR
RUS If Directions_Read_Aloud = RUS
SPA If Directions_Read_Aloud = SPA
URD If Directions_Read_Aloud = URD
| [S_RI_STU_PNP_X] Directions_Read_Aloud | Alpha numeric | 3 |
|
| VIE If Directions_Read_Aloud = VIE
HT If Directions_Read_Aloud = HT else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile |
|
|
|
73 | Mathematics Response - EL | Reported Values: 01 If Math_Response = 1 02 If Math_Response= 2 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] Math_Response_EL | Alpha numeric | 2 |
74 | Spanish Transadaptation of the Mathematics Assessment | Reported Values: SPA If Math_Translation_Text = SPA else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] Math_Translation_Text | Alpha numeric | 3 |
75 | Word to Word Dictionary (English/Native Language | Reported Values: Y If WordtoWord_Dictionary = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] WordtoWord_Dictionary | Alpha numeric | 1 |
76 | Text-to-Speech | Reported Values: 01 If Text_to_Speech = 01 02 If Text_to_Speech = 02 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] Text_to_Speech | Alpha numeric | 2 |
77 | Human Reader or Human Signer | Reported Values: 01 If Math_Reader_Signer = 01 02 If Math_Reader_Signer = 02 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] Math_Reader_Signer | Alpha numeric | 2 |
78 | Unique Accommodation | Reported Values: Y If WordtoWord_Dictionary = 1 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] Unique_Accommodation | Alpha numeric | 1 |
79 | Emergency Accommodation | Reported Values: 01 If Emergency_Accommodation = 01 02 If Emergency_Accommodation = 2 else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X]Emergency_Accommodation | Alpha numeric | 2 |
80 | Extended Time | Reported Values: EL If Extended_Time = EL IEP504 If Extended_Time= IEP504 Both If Extended_Time= Both else null Start Page > Student Selection > Rhode Island State Information> PARCC –Personal Needs Data Profile | [S_RI_STU_PNP_X] Extended_Time | Alpha numeric | 6 |
81 | End-of-Record | Submitted as ‘Y’ |
| Alpha numeric | 1 |