Incident Type, Codes, & Subcodes Setup

Contents

Introduction

Incident types, codes, and subcodes are set up at the district level. The values required for Pennsylvania State Reporting must be loaded using a Pennsylvania configuration script. This configuration script is accessed via Start Page > District Setup > District Info > Load Codes and Subcodes.

Incident types, codes, and subcodes that are not used for State Reporting, can be set up and edited manually via Start Page > District Setup > Incident Management.

Use the following table to either automatically or manually set up and/or edit incident management types, codes, and subcodes.

Data Element	Additional Information	[Table]FieldName
Accessing Incident Management Code Configuration Start Page > District Setup > District Info Use this page to access the Pennsylvania incident management configuration file.
Load Codes and Subcodes	Click the link to access the Pennsylvania incident management configuration file, which is used to automatically set up incident types, codes and subcodes for State Reporting. Note: This link is only available if the Pennsylvania incident management configuration script has not been loaded.	N/A
Load is complete	This message appears if the Pennsylvania incident management configuration file has already been loaded. Note: This field is view-only.	N/A
Loading Codes and Subcodes Start Page > District Setup > District Info > Load Codes/Subcodes > Codes and Subcodes Load Information
Load Codes/Subcodes	Select the checkbox to automatically load values for incident management. Verify that you want to proceed before clicking Submit, because the process cannot be reversed. The values are loaded on the hour or when PowerSchool is re-launched. The PowerSchool log window displays either a Complete or Failure message when the values are loaded. Only the PowerSchool task master application is updated. If more than one PowerSchool application exists in a server array, refer to Knowledgebase Article 56478 on PowerSource.	N/A
Mapping Incident Management Codes Start Page > District Setup > District Info > Map Duplicated codes to the equivalent current state reporting defined codes > [Select Code Category] If the district has user-created codes and the load script is run, this could result in duplicate incident management codes. This code mapping functionality allows user-created codes to be merged with system codes, eliminating duplicates. See Knowledgebase Article 62555 for more information.
Current Incident Codes (Subcodes)	This lists all codes/subcodes used in the district, both user-created and system codes.	[Incident_LU_Code]Code_Type [Incident_LU_Code]Incident_Category
State Reporting Incident Codes (Subcodes)	For each duplicate subcode, choose a code to merge it with from the corresponding pop-up menu.	[Incident_LU_Code]Code_Type [Incident_LU_Code]Incident_Category
Creating/Editing Incidents
Incident Types Start Page > District Setup > Incident Management > Incident Types This page displays the Pennsylvania incident management type. Additional types can be added for local use.
Name	Incident type for Pennsylvania: PA State Reportable^ Local Use: Enter desired name	[Incident_LU_Code]Incident_Category [Incident_LU_Code]Code_Type=incidenttype
Adding Codes and Subcodes Start Page > District Setup > Incident Management > Code & Subcode Setup Use this page to manually set up or edit incident management codes and subcodes. See the PowerSchool Online Help or the Incident Management User Guide on PowerSource for detailed steps to create incident codes and subcodes. Click the appropriate code type. Click the Plus (+) button to add a code or click the Pencil icon to edit a code. Note that fewer options appear if the code has already been created. Provide data entry details, including category, display order and comments. Click Submit. Repeat a similar process for creating subcodes, selecting the appropriate code in step 1 instead of the code type.
Action Codes	Action codes are used to assign disciplinary action to a behavior: See the Appendix for Pennsylvania State Reporting Action Code values.	[Incident_LU_Code]Code_Type=actioncode [Incident_LU_Code]Incident_Category
Action Subcodes	Action subcodes are used to provide further categories for an action code. See the Appendix for Pennsylvania State Reporting Action Subcode values.	[Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Detail_Report_Code
Attribute Codes	Attribute codes are used when the incident requires the designation of specific contributing factors. See the Appendix for Pennsylvania State Reporting Attribute Code values.	[Incident_LU_Code]Code_Type=attributecode [Incident_LU_Code]Incident_Category
Behavior Codes	Behavior codes are used to associate a behavior (alcohol, fights, vandalism, etc.) to an offender in an incident. See the Appendix for Pennsylvania State Reporting Behavior Code values.	[Incident_LU_Code]Code_Type=behaviorcode [Incident_LU_Code]Incident_Category
Behavior Subcodes	Behavior subcodes are used to provide further categories/details for a behavior code. See the Appendix for Pennsylvania State Reporting Behavior Subcode values.	[Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Detail_Report_Code
Participant Attribute Codes	Participant Attribute codes are used to when the student requires the designation of specific personal factors.
Participant Attribute Subcodes	Participant Attribute subcodes are used to provide further categories for an attribute code.
Location Codes	Location codes are used to identify the location of an incident See Place of Occurrence for Pennsylvania State Reporting values.	[Incident_LU_Code]Code_Type=locationcode [Incident_LU_Code]Incident_Category
Location Subcodes	Location subcodes are used to provide further categories for a location code. See Place of Occurrence for Pennsylvania State Reporting values.	[Incident_LU_Sub_Code]Sub_Catetory [Incident_LU_Sub_Code]State_Detail_Report_Code
Object Codes	Object codes are used to define the types of objects that may be associated with an incident (i.e. smoking paraphanelia, weapon, etc.) See the Appendix for Pennsylvania State Reporting values.
Object SubCodes	Object Subcodes are required for Pennsylvania See the Appendix for Pennsylvania State Reporting values.	[Incident_LU_Sub_Code]Sub_Catetory Incident_LU_Sub_Code]State_Detail_Report_Code
Participant Role Codes	The following participant role codes are set up by default and must not be edited: Offender Victim Witness Reporter	N/A
Participant Role Subcodes
Time Codes	Time codes are required for Pennsylvania. Time codes are used to assign a time of day (during school hours, outside school hours, etc.) to an incident. See the Appendix for valid values.	[Incident_LU_Code]Code_Type=timecode [Incident_LU_Code]Incident_Category
Time Subcodes	Time subcodes are used to indicate
Duration Codes	Duration codes are used to indicate periods of time associated with a disciplinary action as a result of a violent behavior in an incident (i.e. hours, days, weeks, etc.).	[Incident_LU_Code]Code_Type=durationcode [Incident_LU_Code]Incident_Category

Back to Top

Introduction

Accessing Incident Management Code Configuration

Loading Codes and Subcodes

Mapping Incident Management Codes

Creating/Editing Incidents

Incident Types

Adding Codes and Subcodes