Adding Additional Staff - Student Instructional Relationships

Use the following steps to add support staff members and additional lead teacher and co-teachers. Examples of different set up scenarios are provided below these steps.

To create an Additional Staff Student Instructional Relationship:

1. Sign into a school and navigate to the Sections page.
2. In the Sec # column, click the applicable section number. The Edit Section page appears.
3. Click Additional Staff Student Instructional Relationships. The Additional Staff Student Relationship page appears, with the assigned lead and co-teachers displayed at the top of the page.
4. Click New. A list of the students who are enrolled in the section is displayed, including those students who have been dropped from the class.
5. In the Staff drop-down list, select the staff member who is providing additional instruction to students.
6. In the % Allocation field, enter the percentage of time provided by the staff member.
7. Select the students for whom the staff member is providing the additional instruction for assessments. Notice that the class enrollment dates for each student are displayed.
8. For the Relationship Start Date and Relationship End Date, enter the first and last day that the staff member will provide additional instruction.

Examples of Additional Staff - Student Instructional Relationship Set up

You can visit the PVAAS login page (https://pvaas.sas.com) to find FAQ documents on both roster verification and teacher-specific reporting.

Example 1:

Initially, Mr. Brown is the Lead teacher assigned at the section level for percentage of allocation of 100% for the entire length of the class (8/25/2022 – 06/05/2023). Later in the term, Mr. Jones, the resource teacher, begins working with student Kristin Green for a percentage of allocation of 25%. Mr. Jones began working with Kristin 30 days after the class started (09/25/2022 – 06/05/2023). Below is an example of how these records would be created in PowerSchool:

Example 2:

Initially, Mr. Brown is the Lead Teacher assigned at the section level for a percentage of allocation of 75% for the entire length of the class (08/25/2022 – 06/05/2023). Mr. Gray is the Co-Teacher assigned at the section level for a percentage of allocation of 25%. Mrs. Jones is an SPED resource teacher assigned to work with student Jane Doe for 20% of her instruction for the PSSA Subtest PSSAM3, beginning that instruction on 12/01/2022. Below is the example of how these records would be created in PowerSchool:

In this example, two teachers were providing instruction to Jane Doe from the beginning of school until Dec 1, 2022. The percentage of allocation from Mr. Brown was 75% and from Mr. Gray it was 25%, for a total of 100% during that time period. 

A third teacher started working with Jane Doe starting on Dec. 1, 2022, which forced a changed of allocation for the other two teachers. Based on the % of allocation that Mrs. Jones, the SPED teacher, is providing, the other two teachers % of allocation is adjusted from that point forward. For the three teachers working with Jane Doe beginning on Dec 1, 2022, the percentage of allocation must be changed for a total of 100%: Mrs Jones at 20%, Mr. Brown at 65% and Mr. Gray at 15%.