Educator Assignments By School

Entering Educator Assignment

Select Staff, Compliance, Educator Assignment

Data Element

Additional Information

[Table] Field Name

Length

Used in these Reports

Ministry Educator Number

Dashes and other non-numeric characters will be removed and the value zero-filled when saved.

[S_ON_USR_X]MEN

OnSIS Submissions

Board Employee Number

[S_ON_USR_X]Board_Employee_Num

OnSIS Submissions

Exclude From Provincial Reporting Flag

T or F

If checked OnSIS submissions will not generate <School_Educator_Assignment> segment or child segments.

[S_ON_USR_X]State_ExcludeFromReporting

OnSIS Submissions

Creating New Educator Assignment

Ontario Provincial Information - Assignments

Click NEW to add a new assignment, or click on a position type to edit an existing assignment. Only assignments associated with the logged in school can be edit. If the selected assignment is not associated with the logged in school the date can be viewed but not modified or deleted. If logged into the district office assignments can be edited regardless of school.

When logged into the district office, the assignments for all schools are listed. When logged into a particular school only the assignments for that school are listed.

Assignments are sorted descending by assignment end date within assignment start date (ascending or descending as specified by the user).

The data entry page checks for duplicate assignments based on School, MEN, Position Type, Educator Leave Type, Assignment Withdrawal Type, Assignment Start Date, and Assignment End Date.

Data Element	Additional Information	[Table] Field Name	Used in these Reports
Position Type	Choose an option from the pop-up menu. Required. Refer to Position Type entries in ministry OnSIS reference spreadsheet. Value is used in check for duplicate records.	[S_ON_SSF_Educator_Assign_C]Position_Type	OnSIS Submissions
Full Time Equivalent	Required.	[S_ON_SSF_Educator_Assign_C]FTE)	OnSIS Submissions
Teaching Type	Choose an option from the pop-up menu. Required. Refer to Teaching Type entries in ministry OnSIS reference spreadsheet.	[S_ON_SSF_Educator_Assign_C]Teaching_Type	OnSIS Submissions
Assignment Start Date	Required. Value is used in check for duplicate records (i.e. an assignment with matching Position Type, Educator Leave Type and Assignment Withdrawal Type cannot have an overlapping time frame).	[S_ON_SSF_Educator_Assign_C]Assignment_Start	OnSIS Submissions
Department Type	Choose an option from the pop-up menu. Refer to Department Type entries in ministry OnSIS reference spreadsheet.	[S_ON_SSF_Educator_Assign_C]Department_Type	OnSIS Submissions
Letter Of Permission Number		[S_ON_SSF_Educator_Assign_C]Letter_Permission	OnSIS Submissions
Temporary Letter Approval	This data is used starting with the October 2012 submission.	[S_ON_SSF_Educator_Assign_C]TLA	OnSIS Submissions
NTIP Status Type	Choose an option from the pop-up menu. Refer to NTIP Status Type entries in ministry OnSIS reference spreadsheet.	[S_ON_SSF_Educator_Assign_C]NTIP_Status	OnSIS Submissions
Educator Leave Type	Choose an option from the pop-up menu. Refer to Educator Leave Type entries in ministry OnSIS reference spreadsheet. Value is used in check for duplicate records.	[S_ON_SSF_Educator_Assign_C]Leave_Type	OnSIS Submissions
Assignment Withdrawal Type	Choose an option from the pop-up menu. Refer to Assignment Withdrawal Type entries in ministry OnSIS reference spreadsheet. Value is used in check for duplicate records.	[S_ON_SSF_Educator_Assign_C]Assign_Withdrawal_Type	OnSIS Submissions
Assignment End Date	Enter the date the assignment ends. Value is used in check for duplicate records (i.e. an assignment with matching Position Type, Educator Leave Type and Assignment Withdrawal Type cannot have an overlapping time frame).	[S_ON_SSF_Educator_Assign_C]Assignment_End)	OnSIS Submissions
Class Assignment Flag	If this flag is off, OnSIS school educator class assignment segments are not generated.	[S_ON_SSF_Educator_Assign_C]Class_Assignment_Flag	OnSIS Submissions

The Edit School Assignments function allows schools to view and edit all educator assignments associated with the school, including those for staff no longer active at the school. The data entered in this function is the same as that entered in Edit Staff Information.

Start Page, Special Functions, Edit Educator Assignment.

On the Start Page, under Functions click Special Functions.
Click Edit School Assignments.

A list of Educator Assignments for the current school during the current term displays. The list includes Educator Assignments that ended on or before September 1st of the current term. The assignment list is sorted by teacher name (surname, first name, middle initial). Within an educator, the assignments are sorted by assignment start date descending, FTE descending, and position type ascending.

By selecting from the pop-up menu next to staff, the list will be filtered by the selected staff member. Assignment records can be edited by clicking on the corresponding link. New assignments for the school can be added by clicking the New Assignment button.

Data Element	Additional Information	[Table] Field Name	Length	Used in these Reports
Click NEW to add a new assignment, or click on a position type to edit an existing assignment. The data entry page checks for duplicate assignments based on School, MEN, Position Type, Educator Leave Type, Assignment Withdrawal Type, Assignment Start Date, and Assignment End Date.
Staff	Choose a staff member. Required. Only available when adding a new assignment for the school.	[S_ON_SSF_Educator_Assign_C]ForeignKey		OnSIS Submissions
Position Type	Choose the staff member's position type. Required. Refer to Position Type entries in the ministry OnSIS Reference Table Spreadsheet.	[S_ON_SSF_Educator_Assign_C]Position_Type		OnSIS Submissions
Full Time Equivalent	Enter the teacher's full time equivalent. Required.	[S_ON_SSF_Educator_Assign_C]FTE		OnSIS Submissions
Teaching Type	Choose the teaching type. Required. Refer to Teaching Type entries in the ministry OnSIS Reference Table Spreadsheet.	[S_ON_SSF_Educator_Assign_C]Teaching_Type		OnSIS Submissions
Assignment Start Date	Enter the date the assignment states	[S_ON_SSF_Educator_Assign_C]Assignment_Start		OnSIS Submissions
Department Type	Choose the department type. Refer to Department Type entries in the ministry OnSIS Reference Table Spreadsheet.	[S_ON_SSF_Educator_Assign_C]Department_Type		OnSIS Submissions
Letter Of Permission Number		[S_ON_SSF_Educator_Assign_C]Letter_Permission		OnSIS Submissions
Temporary Letter Approval		[S_ON_SSF_Educator_Assign_C]TLA		OnSIS Submissions
NTIP Status Type	Choose the NTIP status type. Refer to NTIP Status Type entries in the ministry OnSIS Reference Table Spreadsheet.	[S_ON_SSF_Educator_Assign_C]NTIP_Status		OnSIS Submissions
Educator Leave Type	Choose the educator leave type. Refer to Educator Leave Type entries in the ministry OnSIS Reference Table Spreadsheet.	[S_ON_SSF_Educator_Assign_C]Leave_Type		OnSIS Submissions
Assignment Withdrawal Type	Choose the assignment withdrawal type. Refer to Assignment Withdrawal Type entries in the ministry OnSIS Reference Table Spreadsheet .	[S_ON_SSF_Educator_Assign_C]Assign_Withdrawal_Type		OnSIS Submissions
Assignment End Date	Enter the date the assignment ends.	[S_ON_SSF_Educator_Assign_C]Assignment_End		OnSIS Submissions
Class Assignment Flag		[S_ON_SSF_Educator_Assign_C]Class_Assignment_Flag		OnSIS Submissions
Ontario Provincial Information - Assignments - Class Assignments, Subjects, Instructional Time Type and Temporary Letters Of Authorization Note: See section in Staff Setup for adding Class Assignments, Subjects, Instructional Time Type and Temporary Letters Of Authorization to the Educator Assignment record.