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(GC) Student Graduation Core Record

Introduction

The (GC) Student Graduation Core Summary Record report provides CORE area and credits/earned by students towards graduation in alignment with the CORE graduation requirements.

You can create this extract for the Graduate (G) reporting period or the Current Graduation Credit Progress Collection (S). The Current Graduation Credit Progress Collection extracts all students who have earned credits in a course identified as a CORE course. The report must be run from the district.

Selection Criteria

Selection criteria determine which database records are used in the report. For the (GC) Student Graduation Core Record, student enrollment records are selected.

School Selection

The report selects which school records to use based on the following criteria:

  • The school must be associated with a student included in the report.

  • For (G) Graduate and (S) Student reporting the report must be run at the district level.

Student Selection

The report selects which student records to use based on the following criteria:

  • For the (G) Reporting Period:

    • The student is enrolled at any time between the report start and end dates.

    • The student has a diploma date [Students]S_OH_STU_FN_X.Diploma_Date, or [Students]S_OH_STU_FN_SNAP_C.Diploma_Date that falls within the start and end dates.

    • The student has earned credit in a course identified as a CORE course.

    • The student is not excluded from state reporting.

  • For the (S) Reporting Period:

    • The student is enrolled at any time between the report start and end dates.

    • The student has earned credit in a course identified as a CORE course.

    • The student is not excluded from state reporting.

Course Inclusion

  • Prior to generating this extract, you must select the CORE Area Code for any course that meets the CORE subject requirement on the Edit Course District Information page, District Management > Courses and Programs > Courses > Edit Course Information or on the Student Historical Grades page.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

The report input is done in Data and Reporting > Reports > Compliance Reports - (GC) Student Graduation Core Record - Report Parameters.  

Field

Description

Schools for which to run?*

If run at the district level, choose one of the following:

  • Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report

  • All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Report Start Date

Enter the start date for reporting period.

Format: [M]M/[D]D/[YY]YY

Report End Date

Enter the end date for the reporting period.

Format: [M]M/[D]D/[YY]YY

Current Selection Students*

Indicate which students to include in the report by selecting one of the following options:

  • The Selected [number] Students Only – Run the report for students in the current selection.

  • All Students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Reporting Period

Select the reporting period for which you are creating the extract, G (Graduate) or S (Student)

Fiscal Year

Enter the fiscal year for the report.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Note: For documentation of XML report output from the state department of education, refer to http://www.ode.state.oh.us.

Item #

Data Element

Description

[Table]FieldName

Field Type

Field Length

Begin/
End Position

N/A

Filler

Filler

N/A

Numeric

8

1–8

GC010

Sort Type

The sort type equals GC for the Student Graduation Core Summary extract.

N/A

Alpha-numeric

2

9–10

N/A

Filler

Filler

N/A

Alpha-numeric

1

11

GC020

Fiscal Year

The fiscal year defaults to the current school year.

N/A

Alpha-numeric

4

12–15

GC030

Data Set

This is the reporting period set by report input.

N/A

Alpha-numeric

1

16

GC040

District IRN

This field contains the district number. This field value is extracted from the District Information preferences.

[Prefs]value, [Prefs]Name=districtnumber

CST_SUBDISTRICTS.Subdistrict_number

Alpha-numeric

6

17–22

GC050

EMIS Student ID

This field contains the EMIS student ID number assigned by the district to this student. This field value is extracted from the Student Number field on the Student Profile > Demographics page, and prepended with the EMIS Prefix ID, if entered, else zeroes are added to create a 9-digit number.

[Students]Student_Number

Alpha-numeric

9

23–31

GC060

Core Area Code

This field contains the CORE area code assigned to the CORE courses for which this student earned credit during the reporting period. This field value is extracted from the CORE Area Code field on the District Course Information page. District Management > Courses and Programs > Courses > Edit Course Information.

This value can be entered manually for grades with earned credit on the Student. Academic Records > Historical Course Grades > Edit Stored Grade using the CORE Are Code field.

This value can be overridden for grades with earned credit in an area different than the CORE area on the course. Student Selection > Academic Records > Historical Course Grades > Edit Stored Grade using the CORE Are Code- field.

[S_OH_CRS_COURSES_X]Core_Area_Code

or

[StoredGrades]GPA_Custom1

or

[S_OH_SGR_StoredGrades_X]Core_Credit_Override

Alpha-numeric

3

32–34

GC070

CORE Area Count

This field contains the total credit hours earned for CORE courses with the same CORE Area Code that the student has completed. The credit hours for CORE courses included in this calculated summary are extracted from the Edit Course District Information, District Management> Courses and Programs > Courses > Edit Course District Information.

[StoredGrades]EarnedCrHrs (Summed for all grades of the same subject code with credit earned or from a course with the matching core area code)

Numeric

4 with 2 decimal places

35–38


Filler

Filler

N/A

Alpha-numeric

39-50


GC110

Dual Enrollment Credit Earned

This field contains the total semester credit hours earned on a student’s college transcript for CORE courses with the same CORE Area Code that the student is currently enrolled in which also receive high school credit. The credit hours for these CORE courses included in this calculated summary are extracted from the Edit Course District Information page, Edit Course District Information, District Management> Courses and Programs > Courses > Edit Course District Information. Or Student Selection > Academic Records > Historical Course Grades > Edit Stored Grade Dual Credit field.

[S_OH_CRS_COURSES_X]Dual Credit and Dual Credit Override

OR

[S_OH_SGR_STOREDGRADES_X]Dual Credit and Dual Credit Override

(Summed for all grades of the same subject code with credit earned or from a course with the matching core area code)

Alpha-numeric

4

51-54