Staff Setup
Introduction
The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff > [Select Staff Member].
On the Start Page, click Staff.
Select a staff member or New Staff Entry.
Select Edit Information for existing staff members.
Note: See the Appendix for valid values.
Data Element | Additional Information | [Table]FieldName | Length | Used in Reports |
Editing Staff InformationInformation | ||||
Name (Last, First MI) | Enter the staff member’s name. Format: LastName, FirstName MiddleName | [Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name | N/A | VADIR Summary Report Staff Snapshot |
Staff Gender | Enter the staff member's gender Valid values:
| [Users]Gender | Staff Snapshot | |
Staff Legal Gender | Enter the staff member's legal gender Valid values:
| [Users]Legal_Gender | N/A | Staff Snapshot |
Email Address | Enter the staff member’s email address. | [Users]Email_Addr | 80 | Staff Snapshot |
ID | Enter the staff member’s ID. | [Users]TeacherNumber | N/A | Required Setup Staff Student Course (Audit Field) |
Active | Select the checkbox to indicate whether or not this staff member is actively employed at this district. When a staff member is no longer employed at this district, deselect this checkbox and populate the Exit Date field. | [SchoolStaff]Status | 1 | Staff Snapshot Staff Assignment ENYP |
New York State Report Information | ||||
State Unique Staff ID | Enter the staff ID. Note: Populate the State Unique Staff ID on every staff record tied to a school where the staff member has active assignments. The maximum number of characters allowed in this field is 9. | [S_NY_USR_X]StateStaffID | 9 | Student Class Grade Detail Staff Snapshot Staff Student Course Staff Assignment ENYP |
Teacher Hire Date | The date the staff member was originally hired at this district in the capacity of a teacher. | [S_NY_USR_X]DistrictHireDate | N/A | Staff Snapshot Staff Assignment ENYP |
Teacher Tenure Date | The date the staff member attained tenure as a teacher. | [S_NY_USR_X]TenureDate | Staff Snapshot | |
Exit Date | The first day that a staff member was no longer an employee of this district. Enter a date that falls between 7/1 and 6/30 of the desired reporting year. | [S_NY_USR_X]DistrictExitDate | N/A | Staff Snapshot Staff Assignment ENYP |
Years in District | Enter the years the teacher has been in the district. This field is not reported | [S_NY_STC_X]YearsInDistrict | N/A | Not Required |
Special Education Instructor | Select the checkbox if the teacher is a special education instructor. | [S_NY_STC_X]SpecialEdIndicator_TF | 1 | |
ENL Instructor | Select the checkbox if a teacher is an ENL Instructor. | [S_NY_STC_X]ENL_Instructor | 1 | |
Primary Record Indicator | Select the checkbox to indicate that this is the primary record to be used in state reports. This checkbox must be selected for one record for every staff member. Note: If the Primary Record Indicator is selected, the State Unique Staff ID must be populated for that record. | [S_NY_STC_X]PrimaryInstructor_TF | 1 | Staff Snapshot Staff Student Course Staff Assignment ENYP |
Instructor Type | Select the instructor type from the drop-down list. Valid values:
| [S_NY_USR_X]Instructor_TYPE | 20 | Staff Snapshot Staff Student Course |