Introduction
The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff > [Select Staff Member].
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On the Start Page, click Staff.
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Select a staff member or New Staff Entry.
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Select Edit Information for existing staff members.
Note: See the Appendix for valid values.
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Data Element |
Additional Information |
[Table]FieldName |
Length |
Used in Reports |
Editing Staff Information
Information |
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Name (Last, First MI) |
Enter the staff member’s name. Format: LastName, FirstName MiddleName |
[Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name |
N/A |
VADIR Summary Report Staff Snapshot |
|
Staff Gender |
Enter the staff member's gender Valid values:
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[Users]Gender |
|
Staff Snapshot |
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Staff Legal Gender |
Enter the staff member's legal gender Valid values:
|
[Users]Legal_Gender |
N/A |
Staff Snapshot |
|
Email Address |
Enter the staff member’s email address. |
[Users]Email_Addr |
80 |
Staff Snapshot |
|
ID |
Enter the staff member’s ID. |
[Users]TeacherNumber |
N/A |
Required Setup Staff Student Course (Audit Field) |
|
Active |
Select the checkbox to indicate whether or not this staff member is actively employed at this district. When a staff member is no longer employed at this district, deselect this checkbox and populate the Exit Date field. |
[SchoolStaff]Status |
1 |
Staff Snapshot Staff Assignment ENYP |
|
New York State Report Information |
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State Unique Staff ID |
Enter the staff ID. Note: Populate the State Unique Staff ID on every staff record tied to a school where the staff member has active assignments. The maximum number of characters allowed in this field is 9. |
[S_NY_USR_X]StateStaffID |
9 |
Student Class Grade Detail Staff Snapshot Staff Student Course Staff Assignment ENYP |
|
Teacher Hire Date |
The date the staff member was originally hired at this district in the capacity of a teacher. |
[S_NY_USR_X]DistrictHireDate |
N/A |
Staff Snapshot Staff Assignment ENYP |
|
Teacher Tenure Date |
The date the staff member attained tenure as a teacher. |
[S_NY_USR_X]TenureDate |
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Staff Snapshot |
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Exit Date |
The first day that a staff member was no longer an employee of this district. Enter a date that falls between 7/1 and 6/30 of the desired reporting year. |
[S_NY_USR_X]DistrictExitDate |
N/A |
Staff Snapshot Staff Assignment ENYP |
|
Years in District |
Enter the years the teacher has been in the district. This field is not reported |
[S_NY_STC_X]YearsInDistrict |
N/A |
Not Required |
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Special Education Instructor |
Select the checkbox if the teacher is a special education instructor. |
[S_NY_STC_X]SpecialEdIndicator_TF |
1 |
|
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ENL Instructor |
Select the checkbox if a teacher is an ENL Instructor. |
[S_NY_STC_X]ENL_Instructor |
1 |
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Primary Record Indicator |
Select the checkbox to indicate that this is the primary record to be used in state reports. This checkbox must be selected for one record for every staff member. Note: If the Primary Record Indicator is selected, the State Unique Staff ID must be populated for that record. |
[S_NY_STC_X]PrimaryInstructor_TF |
1 |
Staff Snapshot Staff Student Course Staff Assignment ENYP |
|
Instructor Type |
Select the instructor type from the drop-down list. Valid values:
|
[S_NY_USR_X]Instructor_TYPE |
20 |
Staff Snapshot Staff Student Course |