Staff Setup

Introduction

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

On the Start Page, click Staff.
Select a staff member or New Staff Entry.
Select Edit Information for existing staff members.

Note: See the Appendix for valid values.

Data Element	Additional Information	[Table]FieldName	Length	Used in Reports
Editing Staff Information Information
Name (Last, First MI)	Enter the staff member’s name. Format: LastName, FirstName MiddleName	[Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name	N/A	VADIR Summary Report Staff Snapshot
Staff Gender	Enter the staff member's gender Valid values: F – Female M – Male	[Users]Gender		Staff Snapshot
Staff Legal Gender	Enter the staff member's legal gender Valid values: F – Female M – Male X – NonBinary	[Users]Legal_Gender	N/A	Staff Snapshot
Email Address	Enter the staff member’s email address.	[Users]Email_Addr	80	Staff Snapshot
ID	Enter the staff member’s ID.	[Users]TeacherNumber	N/A	Required Setup Staff Student Course (Audit Field)
Active	Select the checkbox to indicate whether or not this staff member is actively employed at this district. When a staff member is no longer employed at this district, deselect this checkbox and populate the Exit Date field.	[SchoolStaff]Status	1	Staff Snapshot Staff Assignment ENYP
New York State Report Information
State Unique Staff ID	Enter the staff ID. Note: Populate the State Unique Staff ID on every staff record tied to a school where the staff member has active assignments. The maximum number of characters allowed in this field is 9.	[S_NY_USR_X]StateStaffID	9	Student Class Grade Detail Staff Snapshot Staff Student Course Staff Assignment ENYP
Teacher Hire Date	The date the staff member was originally hired at this district in the capacity of a teacher.	[S_NY_USR_X]DistrictHireDate	N/A	Staff Snapshot Staff Assignment ENYP
Teacher Tenure Date	The date the staff member attained tenure as a teacher.	[S_NY_USR_X]TenureDate		Staff Snapshot
Exit Date	The first day that a staff member was no longer an employee of this district. Enter a date that falls between 7/1 and 6/30 of the desired reporting year.	[S_NY_USR_X]DistrictExitDate	N/A	Staff Snapshot Staff Assignment ENYP
Years in District	Enter the years the teacher has been in the district. This field is not reported	[S_NY_STC_X]YearsInDistrict	N/A	Not Required
Special Education Instructor	Select the checkbox if the teacher is a special education instructor.	[S_NY_STC_X]SpecialEdIndicator_TF	1
ENL Instructor	Select the checkbox if a teacher is an ENL Instructor.	[S_NY_STC_X]ENL_Instructor	1
Primary Record Indicator	Select the checkbox to indicate that this is the primary record to be used in state reports. This checkbox must be selected for one record for every staff member. Note: If the Primary Record Indicator is selected, the State Unique Staff ID must be populated for that record.	[S_NY_STC_X]PrimaryInstructor_TF	1	Staff Snapshot Staff Student Course Staff Assignment ENYP

Introduction

Editing Staff Information