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Staff Setup

Introduction

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

  1. On the Start Page, click Staff.
  2. Select a staff member or New Staff Entry.
  3. Select Edit Information for existing staff members.

Note: See the Appendix for valid values.

Data Element

Additional Information

[Table]FieldName

Length

Used in Reports

Editing Staff Information

Information

Name (Last, First MI)

Enter the staff member’s name.

Format: LastName, FirstName MiddleName

[Users]LastFirst

[Users]Last_Name

[Users]First_Name

[Users]Middle_Name

N/A

VADIR Summary Report

Staff Snapshot

Staff Gender

Enter the staff member's gender

Valid values:

  • F – Female
  • M – Male
[Users]Gender
Staff Snapshot
Staff Legal Gender

Enter the staff member's legal gender

Valid values:

  • F – Female
  • M – Male
  • X – NonBinary
[Users]Legal_GenderN/AStaff Snapshot

Email Address

Enter the staff member’s email address.

[Users]Email_Addr

80

Staff Snapshot

ID

Enter the staff member’s ID.

[Users]TeacherNumber

N/A

Required Setup

Staff Student Course (Audit Field)

Active

Select the checkbox to indicate whether or not this staff member is actively employed at this district. 

When a staff member is no longer employed at this district, deselect this checkbox and populate the Exit Date field.

[SchoolStaff]Status

1

Staff Snapshot

Staff Assignment ENYP

New York State Report Information

State Unique Staff ID

Enter the staff ID.

Note: Populate the State Unique Staff ID on every staff record tied to a school where the staff member has active assignments.

The maximum number of characters allowed in this field is 9.

[S_NY_USR_X]StateStaffID

9

Student Class Grade Detail

Staff Snapshot

Staff Student Course

Staff Assignment ENYP

Teacher Hire Date

The date the staff member was originally hired at this district in the capacity of a teacher.

[S_NY_USR_X]DistrictHireDate

N/A

Staff Snapshot

Staff Assignment ENYP

Teacher Tenure Date

The date the staff member attained tenure as a teacher.

[S_NY_USR_X]TenureDate


Staff Snapshot

Exit Date

The first day that a staff member was no longer an employee of this district.

Enter a date that falls between 7/1 and 6/30 of the desired reporting year.

[S_NY_USR_X]DistrictExitDate

N/A

Staff Snapshot

Staff Assignment ENYP

Years in District

Enter the years the teacher has been in the district. This field is not reported

[S_NY_STC_X]YearsInDistrict

N/A

Not Required

Special Education InstructorSelect the checkbox if the teacher is a special education instructor.[S_NY_STC_X]SpecialEdIndicator_TF1
ENL InstructorSelect the checkbox if a teacher is an ENL Instructor.[S_NY_STC_X]ENL_Instructor1

Primary Record Indicator

Select the checkbox to indicate that this is the primary record to be used in state reports. This checkbox must be selected for one record for every staff member.

Note: If the Primary Record Indicator is selected, the State Unique Staff ID must be populated for that record.

[S_NY_STC_X]PrimaryInstructor_TF

1

Staff Snapshot

Staff Student Course

Staff Assignment ENYP

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