Student Summary Attendance Extract
Introduction
This extract generates a comma-delimited file containing one record per student. The template is submitted incrementally at each reporting period. For example, the 80D submission should only include attendance from 40D to 80D.
Selection Criteria
Selection criteria determine which database records are used in the report.
Student Selection
The report selects student records from the [Students] or [ReEnrollments] table who meet the following criteria:
The student must not be excluded from state reporting.
The student must be enrolled in a school included in the report.
The student’s school enrollment Entry Date must occur on or before the snapshot date.
The student’s school enrollment Exit Date must occur after the snapshot date.
The student’s school enrollment Exit Date must occur after the Entry Date.
The student is HSDA-flagged.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Select Schools | Choose one of the following:
Note: The All Schools option is only available when running the report from the District Office. |
Select Students | Choose one of the following:
|
Reporting Period | Choose the reporting period from the pop-up menu:
|
Start Date | Enter the attendance period start date. |
End Date | Enter the attendance period end date. |
Snapshot Date | Enter the snapshot date for the report. Note: Only students enrolled in the school on this date are included in the report. |
Report Output
Each of the fields displayed in the output of the report are described below. SeeUnderstanding the Report Output Tables for a definition of each column in the table.
Item # | Data Element | Description | [Table]FieldName | Begin / End Position |
1 | District Code | PED assigned three-digit district number. | [Prefs]Name=DistrictNumber [Prefs]Value | 1/8 |
2 | Location Code | If the location code is blank, the report extracts the alternate school number, if populated. Use the following Location Codes for special education students not enrolled at an actual district location: 993 – Students who are hospitalized 997 – Students who are enrolled in a private school 998 – Students who are homebound 999 – Students who are home schooled | [S_NM_STU_X]LocationCode [Schools]Alternate_School_Number [Schools]School_Number For the Summer reporting period: [S_NM_STU_X]LocationCode [ReEnrollments]SchoolID [Schools]Alternate_School_Number | 9/14 |
3 | School Year Date | This value is automatically extracted as June 30th. The report determines the year by referencing the school year associated with the term selected when the report is run. To change terms, click Terms at the top of the page and choose a term from the list. The value is extracted in the format YYYY-MM-DD. | [Terms]LastDay | 15/24 |
4 | Student ID | The state assigned student ID number. | [Students]State_StudentNumber | 25/36 |
5 | Period Start Date | The attendance period start date, determined by the reporting period selected at report runtime. The value is extracted in the format YYYY-DD-MM. YYYY-07-01 YYYY-08-01 YYYY-10-02 YYYY-12-16 YYYY-03-02 YYYY-06-02 | N/A | 37/46 |
6 | Period End Date | The attendance period end date, entered at report runtime. The value is extracted in the format YYYY-DD-MM. YYYY-09-01 YYYY-10-01 YYYY-12-15 YYYY-03-01 YYYY-06-01 YYYY-06-29 | N/A | 47/56 |
7 | Days Present | The number of days that the student was present during the report date range. The report runs a PowerSchool ADA calculation. See PowerSource for information regarding troubleshooting ADA. Tips:
| [Attendance]StudentID [Attendance]Att_Date [Attendance]Attendance_CodeID=[Attendance_Code]ID [Attendance_Code]Presence_Status_CD=Present | 57/62 |
8 | Days Absent | Not collected. | N/A | 63/68 |
9 | Days Enrolled | The total number of days that the student was enrolled in the school during the report date range. The report runs a PowerSchool ADM calculation. See PowerSource for information regarding troubleshooting ADM. | [Attendance]StudentID [Attendance]Att_Date [Attendance]Attendance_CodeID=[Attendance_Code]ID [Attendance_Code]Presence_Status_CD=Present | 69/74 |
10 | Days Absent Without an Excuse | Indicates the number of unexcused absences during the report date range. Absent codes that are set to count towards the Unexcused attendance code category will be counted. If meeting attendance is being used and a student is marked Unexcused Absent for a portion of the day (not the entire day), the report will report the Unexcused Absent amount based on the attendance conversion.
| [Attendance]StudentID [Attendance]Att_Date [Attendance]Attendance_CodeID=[Attendance_Code]ID [Attendance_Code]Presence_Status_CD=Unexcused | 75/80 |
11 | Blank | Blank | Blank | |
12 | Blank | Blank | Blank | |
13 | Blank | Blank | Blank | |
14 | Blank | Blank | Blank | |
15 | Number of Scheduled Periods | Sum of the total number of class periods within the Reporting Period that the student was counted as Enrolled at the location. | [Attendance]ScheduledPeriods | |
16 | Number of Scheduled Periods Attended | The total number of class periods within the Reporting Period that the student attended. Periods attended do not include unexcused absences, excused absences, or suspensions. | [Attendance]ScheduledPeriodsAttended | |
17 | Number of Scheduled Periods Excused | The total number of class periods within the Reporting Period that the student was absent with an excuse. | [Attendance]ScheduledPeriodsExcused |
