Staff Development Fact Report

Introduction

This template is used to track staff development activities for certified staff. This template is to be submitted only for active staff as of the reporting date. One record per district/staff/activity code/activity start date.

Data Submission Schedule: 80D, EOY.

Selection Criteria

Selection criteria determine which database records are used in the report.

Staff Member Selection

The report selects active and inactive (current and exited) staff records from the [Teachers] table based on the following criteria:

The staff member must not be excluded from state reporting.
The staff member must have a master record at a school included in the report; i.e. the Master Record field on the Staff Master Record/Position Details must equal Yes.
The staff member must be active at the school; i.e. the Active checkbox must be selected on the Information staff page.

For the K5P reporting period:

The staff member must be teaching a section with at least one K5P student enrolled during the defined K5P reporting period.

If the report is run to include exited teachers then, the report additionally includes staff records from the [Teachers] table based on the following criteria:

The staff member must not be active at the school; i.e. the Active checkbox must NOT be selected on the Information staff page.
The staff Exit Date must occur on or after the report start date and on or before the report end date.
The staff member must have an FTE value greater than 0 for 1 or more of the following Position Codes: 00, 20, 21, 22, 23, 25, 28, 30, 73, 74, 75, 94, 96, 97, 101, 103, 104, 106, 110, and 110S.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report .

Field	Description
Select Staffs*	Choose one of the following: Currently Selected Staff Only – Includes all staff member records associated with the current school that meet the selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Staff (default) – Includes all staff member records on the PowerSchool server that meet the selection criteria. The report publishes a qualifying staff member only once for their indicated home school rather than for each school with an existing school staff record.
Report Period	Choose a reporting period from the pop-up menu: 40D 80D 120D EOY Note: This report is only required at 80D and EOY.
Snapshot Date (Only for the Year Round reporting period)	This field is only visible when the Year Round reporting period is selected. Enter the snapshot date. Note: If you are scheduling the report to run on a set schedule (for the Year Round reporting period), the Snapshot Date should be left blank. The report will then use the current system date.
Include Exited Teachers Note: This field is only available for the Staff extract	Select the checkbox to include exited teachers in the extract. Note: Exited teachers must be included in the EOY submission.
Start Date (Required for Exited Teachers Only) Note: This field is only available for the Staff extract	If Include Exited Teachers is selected, enter the start date for the report.
End Date (Required for Exited Teachers Only) Note: This field is only available for the Staff extract	If Include Exited Teachers is selected, enter the end date for the report.

Report Output

Field #	Field Name	Description	[Table]FieldName	Code	Begin / End Position	Length
1	District Code	PED defined a three-character district code.	[Prefs]Name=DistrictNumber [Prefs]Value	K,M	1/8	8
2	Staff ID	SSN of staff member formatted without dashes.	[Users]SSN	K,M	9/20	12
3	Activity Code	Activity Code	[S_NM_USR_DevFact_C]ActivityCode	K,M	21/28	8
4	Activity Start Date	Activity Start Date Valid values: YYYY-10-01 = 40D YYYY-12-15 = 80D YYYY-03-01 = 120D YYYY-06-01 = EOY YYYY-06-29=Summer	[S_NM_USR_X]ActivityStartDate [S_NM_USR_X]40DActHrs [S_NM_USR_X]80DActHrs [S_NM_USR_X]120DActHrs [S_NM_USR_X]EOYDActHrs	K,M	29/38	10
5-7	Not Collected	N/A	N/A	N/A	39/66	N/A
8	Purpose Code	All staff who do not complete the minimum 80 hours of ELTP require a purpose code by EOY.	[S_NM_USR_DevFact_C]PurposeCode	U	67/74	N/A
9-12	Not Collected	N/A	N/A	N/A	75/116	N/A
13	Staff Earned Credits	The staff earned credits. This value is reported only if Activity Code is MENTOR	[S_NM_USR_DevFact_C]CreditsEarned
14	Activity Hours	Please report only hours completed during that reporting period. If ACTIVITY CODE Field 3 = MENTOR or MENTEE this will be blank. The field is required if ACTIVITY CODE Field 3 = ELTP Note: For ELTP staff that have not reached 80 hours throughout the year, a Purpose Code (Element 8) will be required.	[S_NM_USR_DevFact_C]ActivityHours	U	117/126	8
15	Not Collected	N/A	N/A	N/A	127	N/A
16	MentorTraining	The report displays a blank if the source field is blank or the activity code is not Mentor. Valid values: Blank Y N	[S_NM_USR_DevFact_C]MentorTraining	U	128	1
17	Not Collected	N/A	N/A	N/A	129	N/A
18	MentorID	The staff SSN is displayed in the output based on the staff DCID. This column will be blank for all rows where the activity code is NOT Mentee.	[S_NM_USR_DevFact_C]MentorDCID	U	130/138	9