General Setup
General Setup is used to configure real-time Data Exchange for enabled profiles. Setting information can vary for your state. Refer to your state documentation for state-specific settings.
General Options
System Enabled
The system enabled radio buttons are set to Off by default. To enable the system, click the On radio button. If the system enabled is set to Off, then all operations are halted and no changes will be collected.
Logging Options
These options should remain set to the default values, unless instructed otherwise. If problems exist and you need to determine the cause of the problem, select the checkbox to enable Warnings, Info and/or Diagnostic information. Recorded information is stored in the database and in system log files. Depending on what has been enabled, the message will be logged or discarded. Some diagnostic information can be very detailed or difficult to understand. In most cases, this additional detailed information may only be useful to PowerSchool Support and Development teams.
Errors - records errors in reports and data to the logs. This option is always selected.
Warnings - records warnings to the logs. These are less severe than errors, but could still prevent data from transferring correctly to or from the education agency's portal. This option is deselected by default.
Info - records detailed information on the errors and/or warnings to the logs. This option is deselected by default.
Diagnostic - records information related to the causes of errors and warnings to the logs. This option is deselected by default.
Job Processing Frequency
This is used to tune how often the different processors for the DEX Integration runs. Specify a job processing frequency (Low, Standard, or High) from the dropdown menu. The default setting is Standard.
Purge Policy
This is used to remove obsolete records from some DEX specific tables in the PowerSchool database. Specify a purge frequency (Aggressive, Typical, or Seldom) from the dropdown menu. The default setting is Typical.
Simultaneous Connections
This is used to set the number of connections for the DEX. PowerSchool recommends leaving this setting at the default value of 5.
Profile
From the dropdown menu, select the data exchange profile. In most cases there will only be one profile listed.
Communication Settings
Important Note: All Communication Settings, including LEA settings, are profile specific. Ensure that you have selected the correct profile before making changes to the following settings.
Data Exchange URL
Enter or verify the URL number for the Data Exchange endpoint.
Authentication URL
Enter or verify the URL for your authentication.
School Years
Specify the school years to publish by selecting the checkbox next to the school year.
Service Options
Specify the service option by selecting the checkbox next to the service. Not every implementation will have the same options. Only the options that are supported by the profile are available.
- Data Changes - Enables tracking of changes made to records within PowerSchool to automatically publish those changes to the education agency's endpoint.
- Download - Enables downloading of data from education agency's endpoint and stores that data into the database.
- Publish - Enables publishing of data from PowerSchool to the education agency's endpoint.
- Unique ID - Enables the ability to request Unique ID's from the education agency's endpoint.
Lea Settings
Click Configure to access the LEA settings.
LEA Enabled
Select Yes to enable publishing for the LEA.
Authentication Key
Enter or verify the LEA authentication key.
Authentication Secret
Enter or verify the LEA authentication secret.
Test Connection
PowerSchool recommends that you test your connection after completing these communication settings. Click Test Connection. A message appears to inform you whether or not the test was successful. Click the Save button to record your settings once the test is successful.
Restore Defaults
This turns the system off and replaces all communication settings with default settings, which may be different from the ones you have entered. The system will alert you to confirm the action of restoring default values. PowerSchool recommends that you record any current settings prior restoring default values.