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NJ SMART Staff Submission Extract


This report is used to generate the staff submission portion of the NJ SMART Staff Submission Extract.

Selection Criteria

Selection criteria determine which database records are used in the report.

  • Schools/Teachers who are marked to be excluded from the State Reporting, will not be displayed in the report.
  • This report may be run at the school level or the district level. Running the report for the current school will extract information for the sections taught in the current school.

Report Input

Navigation: Start page > System reports> State tab > NJ SMART Staff Submission Extract.

Navigating to Staff > State Reporting - NJ > Staff Submission > New and Edit (Staff Assignments), a pop-up now shows CDS codes(County, District, and School) after clicking on “(codes)“ link.

For help with navigation and running the report, see How to Find and Generate a Report.




If run at the district level, choose one of the following from the menu:

  • Default – District Wide. Includes all records on the PowerSchool server that meet the selection criteria.
  • Current School Only – Includes all records associated with the current school that meet the selection criteria.
  • District-Wide – Includes all records on the PowerSchool server that meet the selection criteria.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Staff to Include

Indicate which staff to include in the report by selecting one of the following options:

  • The selected [number] staff only – Run the report for staff in the current selection.
  • All staff – Run the report for all staff in the current school or district that meet the selection criteria.

Processing Options

Choose a time to run the report from the pop-up menu:

  • In Background Now (Recommended) – Execute the report immediately in the background.
  • ASAP – Execute the report in the order it is received in the Report Queue.
  • At Night – Execute the report during the next evening.
  • On Weekend – Execute the report during the next weekend.
  • On Specific Time – Execute the report on the date and time specified.

Specific Date/Time

Enter a date using the format mm/dd/yyyy or mm-dd-yyyy to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry.

Use the pop-up menus to schedule the report to be run at a specific hour and minute.

Example: 7/29/2008 @ 10:05 AM.

Start Date and End Date

Enter the beginning and ending dates for the reporting period. 

Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Item # or Position

Data Element



Field Type

Field Length

1Local Staff Identifier (LSID)A unique number or alphanumeric code assigned to a staff member.[S_NJ_USR_X]LocalStaffIdentifierAlpha-numeric20
2Staff Member Identifier (SMID)A unique number assigned and maintained by the New Jersey Department of Education that is unique for each staff member over time.[S_NJ_USR_X]StaffMemberIdentifierAlpha-numeric20
3First NameThe first name of the staff[S_NJ_USR_X]FirstNameAlpha-numeric11

Last Name 

The last name of the staff[S_NJ_USR_X]Last NameAlpha-numeric11

Date of Birth

The year, month, and day on which an individual was born.


6SalaryThe current salary of the staff.[S_NJ_USR_X]SMART_SalaryNumeric9
7Language Spoken by the TeacherThe language used by the staff.[S_NJ_USR_X]SMART_LanguageSpokenByTeacherAlpha-numeric1
8Migrant Education Program CategoryThe Migrant Education Program Category of the staff[S_NJ_USR_X]SMART_MigrantEducationProgramStaffCategoryAlpha-numeric1
9MEP Session TypeThe Migrant Education Program (MEP) session type. [S_NJ_USR_X]SMART_MEPSessionTypeAlpha-numeric1
10Title 1 Program CategoryThe Title 1 Program Category of the staff.[S_NJ_USR_X]SMART_TitleIProgramStaffCategoryAlpha-numeric1
11Highest level of EducationThe staff's highest level of education.[S_NJ_USR_X]SMART_HighestLevelofEducationCompletedAlpha-numeric2
12National Board AwardIf the staff has received the National Board Award.[S_NJ_USR_X]SMART_NationalBoardAwardAlpha-numeric1
13SEP Program Contract CategoryThe category of SEP Program Contract.[S_NJ_USR_X]SMART_SEProgramContractedServicesCategoryAlpha-numeric1
14ELL Instructor Credit TypeThe ELL Instructor Credit Type.[S_NJ_USR_X]SMART_ELLInstructorCredentialTypeAlpha-numeric1
15Years of Prior ExperienceThe total number of years of experience.[S_NJ_USR_X]SMART_YearsOfPriorExperienceNumeric2
16Years in NJThe number of years served in NJ.[S_NJ_USR_X]SMART_YearsInNJNumeric2
17Years in LEAThe number of years served in LEA.[S_NJ_USR_X]SMART_YearsInLEANumeric2
18Traditional Route ProgramIf the staff has attended the Traditional Route Program Y/N.[S_NJ_USR_X]SMART_TraditionalRouteProgAlpha-numeric3
19Alternate Route ProgramIf the staff has attended the Alternate Route Program Y/N.[S_NJ_USR_X]SMART_AlternateRouteProgAlpha-numeric3
20County Code AssignedThe County Code to which the staff is assigned.[S_NJ_USR_X]SMART_CountyCodeAssignedAlpha-numeric2
21District Code AssignedThe District Code to which the staff is assigned.[S_NJ_USR_X]SMART_DistrictCodeAssignedAlpha-numeric4
22School Code AssignedThe School Code to which the staff is assigned.[S_NJ_USR_X]SMART_SchoolCodeAssignedAlpha-numeric3
23Full-Time EquivalencyThe staff's FTE calculation.[S_NJ_USR_X]SMART_FullTimeEquivalency
24Job CodeThe job code[S_NJ_USR_X]SMART_JobCodeAlpha-numeric4
25Job Code Sub CategoryThe Job Code Sub Category[S_NJ_USR_X]SMART_JobCodeSubCatAlpha-numeric1
26Age Group TaughtThe Age Group of the students taught by the staff[S_NJ_USR_X]SMART_AgeGroupTaughtAlpha-numeric1
27Credential TypeStaff's Credential Type[S_NJ_USR_X]SMART_CredentialType1Alpha-numeric1
28Teacher PrepIf the staff has attended the Teacher Prep Program Y/N.[S_NJ_USR_X]SMART_TeacherPrepAlpha-numeric1

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