NJ SMART Staff Submission Extract
Introduction
This report is used to generate the staff submission portion of the NJ SMART Staff Submission Extract.
Selection Criteria
Selection criteria determine which database records are used in the report.
- Schools/Teachers who are marked to be excluded from the State Reporting, will not be displayed in the report.
- This report may be run at the school level or the district level. Running the report for the current school will extract information for the sections taught in the current school.
Report Input
Navigation: Start page > System reports> State tab > NJ SMART Staff Submission Extract.
Navigating to Staff > State Reporting - NJ > Staff Submission > New and Edit (Staff Assignments), a pop-up now shows CDS codes(County, District, and School) after clicking on “(codes)“ link.
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Use | If run at the district level, choose one of the following from the menu:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Staff to Include | Indicate which staff to include in the report by selecting one of the following options:
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Processing Options | Choose a time to run the report from the pop-up menu:
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Specific Date/Time | Enter a date using the format mm/dd/yyyy or mm-dd-yyyy to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry. Use the pop-up menus to schedule the report to be run at a specific hour and minute. Example: 7/29/2008 @ 10:05 AM. |
Start Date and End Date | Enter the beginning and ending dates for the reporting period. |
Report Output
Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.
| Item # or Position | Data Element | Description | [Table]FieldName | Field Type | Field Length |
| 1 | Local Staff Identifier (LSID) | A unique number or alphanumeric code assigned to a staff member. | [S_NJ_USR_X]LocalStaffIdentifier | Alpha-numeric | 20 |
| 2 | Staff Member Identifier (SMID) | A unique number assigned and maintained by the New Jersey Department of Education that is unique for each staff member over time. | [S_NJ_USR_X]StaffMemberIdentifier | Alpha-numeric | 20 |
| 3 | First Name | The first name of the staff | [S_NJ_USR_X]FirstName | Alpha-numeric | 11 |
| 4 | Last Name | The last name of the staff | [S_NJ_USR_X]Last Name | Alpha-numeric | 11 |
| 5 | Date of Birth | The year, month, and day on which an individual was born. | [S_NJ_USR_X]DateofBirth | Alpha-numeric | 1 |
| 6 | Salary | The current salary of the staff. | [S_NJ_USR_X]SMART_Salary | Numeric | 9 |
| 7 | Language Spoken by the Teacher | The language used by the staff. | [S_NJ_USR_X]SMART_LanguageSpokenByTeacher | Alpha-numeric | 1 |
| 8 | Migrant Education Program Category | The Migrant Education Program Category of the staff | [S_NJ_USR_X]SMART_MigrantEducationProgramStaffCategory | Alpha-numeric | 1 |
| 9 | MEP Session Type | The Migrant Education Program (MEP) session type. | [S_NJ_USR_X]SMART_MEPSessionType | Alpha-numeric | 1 |
| 10 | Title 1 Program Category | The Title 1 Program Category of the staff. | [S_NJ_USR_X]SMART_TitleIProgramStaffCategory | Alpha-numeric | 1 |
| 11 | Highest level of Education | The staff's highest level of education. | [S_NJ_USR_X]SMART_HighestLevelofEducationCompleted | Alpha-numeric | 2 |
| 12 | National Board Award | If the staff has received the National Board Award. | [S_NJ_USR_X]SMART_NationalBoardAward | Alpha-numeric | 1 |
| 13 | SEP Program Contract Category | The category of SEP Program Contract. | [S_NJ_USR_X]SMART_SEProgramContractedServicesCategory | Alpha-numeric | 1 |
| 14 | ELL Instructor Credit Type | The ELL Instructor Credit Type. | [S_NJ_USR_X]SMART_ELLInstructorCredentialType | Alpha-numeric | 1 |
| 15 | Years of Prior Experience | The total number of years of experience. | [S_NJ_USR_X]SMART_YearsOfPriorExperience | Numeric | 2 |
| 16 | Years in NJ | The number of years served in NJ. | [S_NJ_USR_X]SMART_YearsInNJ | Numeric | 2 |
| 17 | Years in LEA | The number of years served in LEA. | [S_NJ_USR_X]SMART_YearsInLEA | Numeric | 2 |
| 18 | Traditional Route Program | If the staff has attended the Traditional Route Program Y/N. | [S_NJ_USR_X]SMART_TraditionalRouteProg | Alpha-numeric | 3 |
| 19 | Alternate Route Program | If the staff has attended the Alternate Route Program Y/N. | [S_NJ_USR_X]SMART_AlternateRouteProg | Alpha-numeric | 3 |
| 20 | County Code Assigned | The County Code to which the staff is assigned. | [S_NJ_USR_X]SMART_CountyCodeAssigned | Alpha-numeric | 2 |
| 21 | District Code Assigned | The District Code to which the staff is assigned. | [S_NJ_USR_X]SMART_DistrictCodeAssigned | Alpha-numeric | 4 |
| 22 | School Code Assigned | The School Code to which the staff is assigned. | [S_NJ_USR_X]SMART_SchoolCodeAssigned | Alpha-numeric | 3 |
| 23 | Full-Time Equivalency | The staff's FTE calculation. | [S_NJ_USR_X]SMART_FullTimeEquivalency | 3 | |
| 24 | Job Code | The job code | [S_NJ_USR_X]SMART_JobCode | Alpha-numeric | 4 |
| 25 | Job Code Sub Category | The Job Code Sub Category | [S_NJ_USR_X]SMART_JobCodeSubCat | Alpha-numeric | 1 |
| 26 | Age Group Taught | The Age Group of the students taught by the staff | [S_NJ_USR_X]SMART_AgeGroupTaught | Alpha-numeric | 1 |
| 27 | Credential Type | Staff's Credential Type | [S_NJ_USR_X]SMART_CredentialType1 | Alpha-numeric | 1 |
| 28 | Teacher Prep | If the staff has attended the Teacher Prep Program Y/N. | [S_NJ_USR_X]SMART_TeacherPrep | Alpha-numeric | 1 |